Working to the Head of Film CPD and Future Skills, this role involves working across ScreenSkills to devise, plan and execute virtual, hybrid and in-person events - including panel discussions for festivals and conferences, press launches, training and programme events, and other events engaging industry and stakeholders - to support and share the work of ScreenSkills. This is an opportunity for an energetic self-starter to take responsibility for delivering important events for a busy organisation at the heart of the UK’s screen-based industries. The contract will be to March 2022 initially and is likely to be extended.
- Deliver online events and hybrid events as well as face to face
- Liaise regularly with all departments in ScreenSkills to establish their event requirements – this may include ‘light touch’ if they have a third-party event producer, through to total event production.
- Assess technical and on-site health and safety risks and be alert for live issues on event days and be primed to react accordingly – including producing and administrating risk assessments for events hosted by ScreenSkills and third-party events
- Research, seek out and establish a working relationship with potential industry speakers for events establishing yourself as lead contact
- Create, collate, and maintain a speakers database.
- Ensure you are up to date with developments in virtual event delivery and platform options and advise third-parties who may not be
- Curate speakers, programmes and support scripting for events
- Post event booking pages on the ScreenSkills website and monitor sign up
- Work across multiple events with multiple timelines
- Travel to locations for site visits, kick-off meetings and post-event feedback sessions
- As required, brief event speakers
- Produce technical briefing checklists, call sheets and production and safety plans.
- As required, on-the-day organising of speakers, timekeeping, and quality control, for virtual, hybrid, and in-person events to ensure we deliver a streamlined experience
- Collate post-event feedback for ScreenSkills and third parties
- Continue to evolve and maintain internal event processes and best practice guidelines including ScreenSkills’ compliance for recording, publishing and health and safety protocols.
- Deliver internal training to ensure the ScreenSkills team are contributing to internal event processes and best practice guidelines correctly and in a timely manner.
- Work with Marcomms team to ensure maximum appropriate impact for all ScreenSkills events
Essential skills and experience:
- Proven experience of remote and in-person event management or producing from conception through to delivery including curating speakers and programmes, including the permissions required when also recording and publishing events on-line.
- Excellent organisational and planning skills, with the ability to complete and finish tasks on time, to high standards and to budget
- Experience of managing events budgets
- Good people and communication skills, including experience of working with senior staff and industry executives
- The ability to stay calm under pressure
- A working knowledge of the screen-based industries including the capacity to create, develop and manage invitation lists where necessary
- An ability to work on multiple strands of activity simultaneously and to be able to establish priorities and meet deadlines
- A good eye for detail
- General use of Microsoft Office including PowerPoint, as well as on-line broadcast software such as Zoom.Good knowledge of Health and Safety for events
- Working knowledge of GDPR
- Good knowledge of online event delivery platforms
Preferred skills and experience:
- Basic video editing skills (such as Premiere Pro) and asset management for recorded events
- Knowledge of Umbraco.
Other skills and attributes:
- Leadership: a natural leader who inspires others to share the vision for a project and to want to give their best to support delivery, even when you don’t have any direct reports
- Empathetic: able to connect with potentially young apprentices and support them
- Communication: a strong verbal communicator who is confident talking to people in different organisations and sectors
- Integrity: you set yourself high ethical standards and ingrain those ethics into the project
- Judgement: you can make sensible decisions about when you should make a judgment call yourself and when you should seek advice or guidance
- Problem solving: you are creative, innovative and determined in thinking about problems and you won’t let problems get the better of you
Please submit a CV and covering letter clearly stating how your skills and experience meet the requirements of the role or you can apply via our website.
Corporate responsibilities of all ScreenSkills Personnel:
- Take ownership of, and contribute to, internal and external communications activity both in their job role and as part of ScreenSkills’ overall strategic objectives.
- Demonstrate a personal commitment to embracing and promoting ScreenSkills’ positive approach to the achievement of acceptance, openness, and equality of opportunity at work for people from under-represented groups (e.g. such as those with disabilities and from the lesbian, gay, bisexual and transgender communities and black, Asian and people of colour).
- Promote and develop individual and organisational activities which support and enhance environmental sustainability and health and safety objectives.
- Establish good working relationships with both internal and external customers and provide a high-quality service which meets their needs.
- Support yours and your colleagues’ activity through a commitment to effective and correct use of corporate tools and resources, including the ScreenSkills’ intranet for internal communications and authorised systems for contact management.
ScreenSkills is committed to diversity and equality of opportunity in all aspects of our work. We particularly welcome applications from under-represented groups such as women, people who are Black, Asian and minority ethnic, with a disability, impairment, learning difference or long-term condition, LGBTQ+, with caring responsibilities, parents or carers who are returning after a career break, from different nations and regions, from a less advantaged socio-economic background or any other under-represented group.
We would like to thank you for the time and effort made in submitting your application. As a charity we are conscious of how and where we use our limited resources. This means we are unable to respond to every application received, if you have not had a response within three weeks of the closing date please assume on this occasion your application has been unsuccessful. I hope this outcome does not deter you from applying for future roles within our organisation.
Please submit a CV and covering letter clearly stating how your skills and experience meet the requirements of the role.