London, Greater London (On-site)
£60,000 per year
Permanent, Full-time
Job description

Somerset House Trust is seeking a Financial Controller to be responsible for statutory reporting, as well as day-to-day and overall financial control, including oversight of all transaction processing. This role will also be responsible for the quality, effectiveness and continual improvement of financial systems, processes and procedures.

Working closely with the Systems Accountant / Project manager (fixed term contract) and the Finance Manager, the role will deliver systems and process improvements, ensuring information is captured and reported accurately and efficiently.

This role with also work closely with the Finance Manager to ensure processes, controls and reporting are aligned and effective across the function and meet the needs of the wider Trust operation.

Key responsibilities

1. Financial control

  • Responsible for day-to-day and overall financial control, with oversight of all transaction processing, including income/expenditure processing and journal posting, as well as checking/ approving BACS runs and the fortnightly casual staff payroll
  • Treasury management to manage cash flow (including agreeing appropriate customer and supplier credit terms) enabling the Trust to meet its commitments and to take advantage of opportunities to earn interest
  • Bank account and credit card administration (changes to mandates, electronic banking access and permissions, opening and closing of bank accounts)
  • Maintain fit-for-purpose accounting systems including system upgrades, accounts structure and continual improvements to the efficiency of financial processes, working with the Systems Accountant / Project Manager and the Finance Manager to develop the finance system, Access Dimensions, to automate and improve processes and efficiency
  • Maintain, review and improve finance policies and ensure they are effectively implemented across the organisation
  • Ensure finance team are using the system to its full potential and in line with internal standards, providing coaching and training as required
  • Ensure the wider business is equipped to operate key finance systems and processes and that training is timely and effective
  • Develop finance ‘how to’ meetings for new starters and refreshers for current employees, with info pack
  • Monitor latest developments in VAT and other tax areas, ensuring that the Trust meets obligations and benefits from any reliefs and initiatives available, and working with and influencing Trust departments to ensure financial and tax considerations are factored into project design and implementation

2. Financial accounting

  • Deliver monthly financial accounts for Trust and trading company by working day 7, in conjunction with business partnering function (which focuses on P&L), ensuring all key balance sheet reconciliations are completed and up to date, including preparation of the balance sheet for Board reporting
  • Deliver annual report and accounts with clean audit, managing and planning the audit and seeking to further accelerate the year end timetable
  • Manage reserves accounting and forecasting, working with business partnering function to streamline processes
  • Ensure effective and efficient monthly and annual close process
  • Supervise and improve bank account transaction processing and reconciliations, and oversee cash handling
  • Oversee debtor management, ensuring proactive credit control and that sales invoices are raised promptly and accurately
  • Oversee the prompt and accurate transfer of data from sales systems (including Tessitura, Nexudus, EPOS and Shopify)
  • Oversee creditor management, including ensuring PO administration and payment of invoices in line with credit terms
  • Oversee the preparation and timely delivery of the following:
    - Quarterly VAT returns
    - Annual PSA return
    - Gift aid claims
    - Corporation tax returns including exhibition tax claim (if applicable)
  • ​Provide technical accounting advice across the organisation and ensure financial reporting continues to reflect both new requirements and evolving external best practice
  • Support the Head of Finance to ensure compliance with covenants and other terms and conditions of any loans, leases or other financial instruments
  • Ensure continuous scrutiny of transactions to ensure they adhere the Trust policies and procedures

3. Other

  • Manage, develop and mentor the Accounting Manager and Accounts Assistants
  • Lead or participate in various projects and process improvement initiatives focused on improving quality, efficiency and policy and procedure, recommending methods to ensure consistency and streamlining of procedures across the organisation
  • Establish and maintain excellent working relationships with internal and external stakeholders, including the bank, auditors and other advisors
  • Carry out any other reasonable duties, in line with role requirements

Person Specification

We are seeking someone with the following skills and experience:

  • Qualified accountant (ACA, ACCA or equivalent)
  • Experience of leading month and year-end processes and delivering the annual report and accounts (experience in the not-for-profit sector is desired but not required)
  • Experience of operating a strong controls environment with ability to use initiative to solve problems and identify the need for changes in systems, processes and policies
  • Experience of staff management, staff development and ability to work flexibly and as part of a team
  • Experience and current working knowledge of Access Dimensions (desirable)
  • Excellent technical accounting skills, with up-to-date knowledge and thorough understanding of key financial principles
  • A good working knowledge of VAT, ideally including business/non-business and partial exemption
  • Strong systems skills: working knowledge of accounting software packages and databases, with advanced Microsoft Excel skills
  • Good working knowledge of reporting under Charities’ SORP (FRS102) and charity VAT and experience of producing statutory financial statements and supporting workings
  • Self-motivated with desire to continue to learn and improve both self and company processes
  • Able to work effectively with people inside and outside finance function, understanding the business context
Refreshed on: 30 January 2022
Closed date: 08 February 2022 at 10:00
Tags: Finance

The client requests no contact from agencies or media sales.