Are you a highly organised, self-motivated and experienced manager with a background in finance and operations in small charities, great communication and interpersonal skills and a sense of mission?
We are a small, driven and busy anti-corruption charity looking for a part-time finance and operations manager (5 days a month/60 days a year) to run our accounts, manage grants, sort our HR needs, help prepare and organise Board meetings, and generally keep our show on the road.
Spotlight on Corruption is a charity that works to end impunity for corruption and hold the UK to account for its role in corruption at home and wherever it has influence. We track how the UK is implementing its anti-corruption laws and monitor whether anti-corruption enforcement in the UK is working. We are a small organisation, comprising 3 full time staff, who are supported by several consultants and volunteer associates.
We are looking for someone who can clearly demonstrate the ability to provide proactive support to Spotlight on Corruption as a small, developing charity for its financial and grant management, fundraising, HR and governance.
The work you'll do:
- Financial management:
Accounting: Prepare organisational budgets and quarterly forecasts. Prepare quarterly accounts (including forecasts) for review by the Treasurer/Board and to meet Spotlight’s organizational and statutory needs as well as those of funders, including cash-flow statements; manage banking and reconcile bank statements; provide monthly analyses of spend to date against budget and restricted funds, highlighting significant issues. Prepare annual accounts suitable for audit and review by Treasurer / Board; oversee the relationship with auditors as required to meet any statutory and funder requirements.
Banking: Set up bank payments for authorisation in accordance with organisational procedures. Oversee use of banking facilities.
Operational: oversee financial processes such as the Financial Authorities Manual and other relevant processes including the Risk Register.
- Grant management includes contributing to grant applications through preparing grant budgets, managing grant income and accounting to funders’ requirements, including ensuring reporting on grants is managed in a timely and efficient manner, and establishing an organisational database of grants including a timeline for grant reporting deadlines. Working with the ED and Board to identify new funding opportunities and maintain a database on funding opportunities.
- HR function includes ensuring agreed contracts are issued for employees and consultants, overseeing existing contracts, ensuring other legal requirements are met, and good practice is followed. Manage the payroll, with timely payments to HMRC and pension providers. Meet HMRC requirements on behalf of Spotlight on Corruption. Negotiate contracts for service provision.
- Governance: assisting with arranging Trustee/Board and Committee meetings, preparing relevant budgets and documents for the Board/Committees in a way that reflects statutory and internal requirements. Maintain statutory registers and meet other submission requirements of Charity Commission and Companies House, advising on changes as required. Review Data Protection / GPDR requirements and be responsible for all processes as required.
Essential experience, skills, competences required to apply for the role:
Experience of working in a small charity funded by grants.
Experience of financial and grant management including of reporting on core and restricted donor funding.
Experience of providing support to a charitable Board to meet Companies House and Charity Commission requirements.
- Skills and knowledge
Strong financial analysis and reporting skills with a recognised accountancy qualification.
Good knowledge of accounting and accounting packages for small businesses and charities.
Working knowledge of accounting, taxation and other compliance requirements for small charities and submissions to Companies House and Charity Commission.
Working knowledge of managing payroll for small organisations.
Proven ability to provide HR support to a small organisation.
Working knowledge of governance arrangements for small charities.
High-level of written and spoken English.
Interest in corruption or international development issues an advantage.
Highly numerate with ability to explain to non-financial people
Excellent communication and interpersonal skills
Proven ability to work on own initiative in a small but busy team
Strong team working ethos and organisational awareness
Ability to be adaptable, flexible and support others
Spotlight on Corruption has no central office and its staff are home-based (both during and before the Pandemic). Some team meetings in London may resume after the Pandemic.
Spotlight on Corruption is not in a position to consider applications from those who do not have an automatic right to work in the UK.
Please note that if you have not heard from us within 2 weeks of the closing date for applications, please assume that you have not been asked for interview. As a small charity with limited resources we are not in a position to write to everyone who has applied to inform them of the outcome of their application.
The client requests no contact from agencies or media sales.