Stafford, Staffordshire, West Midlands

£16,210 per annum (pro-rata), £8.29 per hour



Job Description

Starfish Health & Wellbeing are recruiting for an Administration Assistant to join their exciting Lottery Funded project.

Title: Administration Assistant
Based: Stafford
Hours: Part-time, 2 days a week with the possibility of additional hours
Contract: Zero hour contract
Responsible to: Project Manager
Salary: £16,210 per annum (pro-rata), £8.29 per hour

The Lottery project is built on the existing Stafford Social Hub. This fills a gap left after people have accessed NHS 'talking therapy' sessions but still need support in the community to help them reintegrate into community life. It will run a programme of activities that combine socialising with community based education that builds confidence and self-esteem.

You will be working with the Social Hub group, providing administrative support and involved in data collection for the Stafford Social Hub. You will be working with peers/volunteers/ambassadors to support the collection of data to evidence the service.

Main Responsibilities

  • Arranging appointments, meetings, training and events as required for the project.
  • Organising diaries and arranging hotel and travel arrangements if needed.
  • Providing administrative support at meetings
  • Providing monthly, quarterly and ad hoc monitoring information
  • Setting up and maintaining databases (using Microsoft Access and Excel)
  • General reception duties
  • Being first point of contact for clients and professionals
  • Support QMS by seeking to continuously improve the service.
  • Support the Environmental Management System (EMS), in order to take steps to improve the organisation’s carbon footprint.
  • Maintaining and updating IT and manual filing systems/providing monitoring information.
  • Producing publicity material using Publisher (Desktop Publishing) and Word
  • Providing cover for colleagues within skill set as required
  • Liaising with external organisations regarding projects
  • Process Data in line with requirements of the Data Protection Act
  • Support promotion and marketing of the “Stafford Social Hub”.
  • Aware of and fulfil all requirements in respect of Information Governance (IG)

The ideal candidate will be a flexible competent administrator, highly numerate, with excellent administrative and organizational skills. Must be able to work on own initiative without close supervision, to tight and exacting guidelines.

Key Requirements

  • Excellent literacy and numeracy.
  • Knowledge and experience with reporting packages and databases.
  • Good attention to detail.
  • Good administrative and organizational skills.
  • Aware and able to demonstrate Information Governance responsibilities.
  • Adept at queries, report writing and presenting findings.

Closing date for completed applications: 7th May 2018

Please click the 'Application Details' button for more information on how to complete your application. 

Starfish Services is committed to safeguarding children, young people and vulnerable adults.
All Post holders are subject to a satisfactory Disclosure and Barring Service (DBS) disclosure.

We are an Equal Opportunities Employer and welcome applications from all sections of the community.

We only accept our completed applications, please do not send CVs.

This post is funded through Big Lottery Fund.

No agencies please.

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