Dudley, West-Midlands, West Midlands

£15,038.04 per annum


About the organisation

At Summit Support we work with a diverse range of communities, providing support to people in recovery from drug and alcohol abuse, people livi... Read more

Job Description

Building Better Opportunities Administrator

Job Title:Project Administrator

Salary:£15,038.04 per annum

Reporting to:  Project Manager

Hours of work:  30 hours per week 

Holidays:25 days annual leave pro rata

Based in:Dudley - with occasional travel across the West Midlands


This BRIDGES post is funded by the European Social Fund and the National Lottery

through the Big Lottery Fund. All hours will be worked on the BBO Bridges project.


Building Better Opportunities is an exciting new multi-million pound programme tackling poverty and social exclusion faced by the most disadvantaged people in England. Summit Support has been selected as a delivery partner by Steps to Work and will be providing employment support for the over 24s across Dudley and Sandwell.

The Administrator will provide effective and accurate administrative support for the Summit Support Building Better Opportunities team.

An enhanced DBS check will be carried out on the successful candidate; any offer of employment will be subject to a satisfactory DBS check.

Summit Support is committed to equal opportunities in employment and service delivery.  We will take every possible step to ensure that no person working for the organisation or seeking employment with us, or anyone using our services will receive less favourable treatment or will be disadvantaged by requirements or conditions that cannot be shown to be justifiable on the grounds of their age, disability (including mental health), gender, gender reassignment, ethnicity, faith/religion, sexual orientation, marital/civil partnership, socio economic status or family status.

Main Duties

  • Work closely with the BBO project team to ensure service delivery is conducted in a professional manner in line with current policies, procedures and related strategic documents

  • To carry out general administration duties including: word processing, filing, photocopying, scanning, answering telephones and dealing with general enquiries

  • Process BBO paperwork in accordance with Big Lottery and ESF guidance to ensure compliance

  • To accurately input information onto project databases and spreadsheets

  • To develop and maintain appropriate office administrative and business support processes

  • Collate and securely store data relating to client interventions and support services

  • Carry out primary audits on client files to ensure compliance

  • Provide administrative support in the process of staff and volunteer recruitment, induction and development

  • To maintain stock control and procurement of stationary and other sundries

  • Organise meetings and events and take minutes as required

  • Support the administration of programme activities and workshop delivery

  • Administer petty cash and travel vouchers ensuring that a weekly reconciliation is undertaken and cash is ordered as required

  • Support the Project Manager to prepare accurate project accounts

  • To collate information and assist in the preparation of reports and claims including the preparation of weekly/monthly/quarterly reports and claims as required

  • To provide reception cover if required

  • To meet deadlines and targets as required by the needs of the service

Generic Responsibilities

  • When directed by a manager, undertake any other task appropriate to the skills and responsibilities of the role; as well as any other Bridges project specific duties commensurate with the post

  • Ensure compliance with legal, ethical, regulatory and social requirements

  • Manage personal resources and own professional development

  • Ensure all duties are carried out in a manner which promotes SS equality and diversity policies

  • Promote a health and safety culture within the workplace, observe all health and safety rules and procedures and attend all training courses as required

  • Ensure essential information of a sensitive or personal nature is not disclosed to or discussed with any inappropriate persons

  • All information must be maintained in accordance with the Data Protection Act

  • There will be an occasional requirement for travel

The job description serves to illustrate the type and scope of the duties currently required for the above post and to provide an indication of the required level of responsibility.  It is not a comprehensive or exclusive list and duties may be varied from time to time, they will not however change the general character of the job or the level or responsibility entailed


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