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Building Better Opportunities Administrator
Job Title:Project Administrator
Salary:£15,038.04 per annum
Reporting to: Project Manager
Hours of work: 30 hours per week
Holidays:25 days annual leave pro rata
Based in:Dudley - with occasional travel across the West Midlands
FIXED TERM CONTRACT UNTIL OCTOBER 2019
This BRIDGES post is funded by the European Social Fund and the National Lottery
through the Big Lottery Fund. All hours will be worked on the BBO Bridges project.
Building Better Opportunities is an exciting new multi-million pound programme tackling poverty and social exclusion faced by the most disadvantaged people in England. Summit Support has been selected as a delivery partner by Steps to Work and will be providing employment support for the over 24s across Dudley and Sandwell.
The Administrator will provide effective and accurate administrative support for the Summit Support Building Better Opportunities team.
An enhanced DBS check will be carried out on the successful candidate; any offer of employment will be subject to a satisfactory DBS check.
Summit Support is committed to equal opportunities in employment and service delivery. We will take every possible step to ensure that no person working for the organisation or seeking employment with us, or anyone using our services will receive less favourable treatment or will be disadvantaged by requirements or conditions that cannot be shown to be justifiable on the grounds of their age, disability (including mental health), gender, gender reassignment, ethnicity, faith/religion, sexual orientation, marital/civil partnership, socio economic status or family status.
Work closely with the BBO project team to ensure service delivery is conducted in a professional manner in line with current policies, procedures and related strategic documents
To carry out general administration duties including: word processing, filing, photocopying, scanning, answering telephones and dealing with general enquiries
Process BBO paperwork in accordance with Big Lottery and ESF guidance to ensure compliance
To accurately input information onto project databases and spreadsheets
To develop and maintain appropriate office administrative and business support processes
Collate and securely store data relating to client interventions and support services
Carry out primary audits on client files to ensure compliance
Provide administrative support in the process of staff and volunteer recruitment, induction and development
To maintain stock control and procurement of stationary and other sundries
Organise meetings and events and take minutes as required
Support the administration of programme activities and workshop delivery
Administer petty cash and travel vouchers ensuring that a weekly reconciliation is undertaken and cash is ordered as required
Support the Project Manager to prepare accurate project accounts
To collate information and assist in the preparation of reports and claims including the preparation of weekly/monthly/quarterly reports and claims as required
To provide reception cover if required
To meet deadlines and targets as required by the needs of the service
When directed by a manager, undertake any other task appropriate to the skills and responsibilities of the role; as well as any other Bridges project specific duties commensurate with the post
Ensure compliance with legal, ethical, regulatory and social requirements
Manage personal resources and own professional development
Ensure all duties are carried out in a manner which promotes SS equality and diversity policies
Promote a health and safety culture within the workplace, observe all health and safety rules and procedures and attend all training courses as required
Ensure essential information of a sensitive or personal nature is not disclosed to or discussed with any inappropriate persons
All information must be maintained in accordance with the Data Protection Act
There will be an occasional requirement for travel
The job description serves to illustrate the type and scope of the duties currently required for the above post and to provide an indication of the required level of responsibility. It is not a comprehensive or exclusive list and duties may be varied from time to time, they will not however change the general character of the job or the level or responsibility entailed
***** CV'S CANNOT BE ACCEPTED, PLEASE REQUEST AN APPLICATION FORM - CLOSING DATE: 1ST MAY 2018 *****