Bristol, Bristol City (On-site)
£22,000 - £26,000 per year
Permanent, Part-time, 30 hrs a week (0.8 FTE)
Job description

Position Summary:


The post-holder will play a key role in ensuring that the operational and HR aspects of the SFT run smoothly. With an expanding team and increasing partnership work the post-holder will provide strong background support; bringing consistency, continuity and a high level of professionalism to the role.  The post-holder will have day to day responsibility for HR tasks, internal policies and procedures, IT and systems management, internal communications, GDPR, insurance and office management. Alongside specific HR and operations responsibilities the post holder will also be required to provide general administrative support to the team from time to time.

Key Responsibilities: 



  • Recruitment and Retention:  Oversee and administer HR systems and support recruitment processes and the onboarding of new staff, as may be required from time to time. Ensure Job Descriptions are up to date. Manage annual review process.
  • Internal Communications: Ensure team members are regularly updated on relevant organizational changes and developments, with particular focus on ensuring remote working staff feel connected. 
  • Policies and Procedures:  Oversee and implement SFT policies and procedures, working with others as required. Develop new policies as required.



  •  IT:  Ensure all staff have the adequate IT support, hardware, software and training.
  • Premises: Ensure the organisation has adequate premises, equipment, insurance etc. in place to ensure it can run effectively.
  • GDPR: Ensure the SFT is GDPR compliant. Review compliance on an annual basis.
  • Insurance:  Keep the SFT’s insurance up to date and regularly reviewed and be responsible for insurance claims and queries.
  • Office Management:  Ensure the office is a welcoming working environment, by ensuring administrative and maintenance tasks are attended to. 
  • Budget Control: Control expenditure on office supplies, equipment and other relevant expenditure categories.  
  • General Support: Provide administrative support to the wider team, and assist with finance tasks from time to time.

Note: This job description does not form part of the contract of employment but indicates how the contract should be performed. The job description may be subject to amendment.


About the Sustainable Food Trust

The Sustainable Food Trust is a UK-based charity that works to accelerate the transition to more sustainable food systems globally.

We work in a range of ways, from broad-based public engagement through our various communication channels and events, to high level influencing through coalitions and campaigns. We also work at a research level, publishing ground-breaking reports and policy briefings.

Some of our key work areas include:

  • True Cost Accounting
  • Sustainability Metrics
  • Sustainable livestock
  • Local food systems
  • Linking diet, health and sustainability


Person Specification

Qualifications and Experience 

We are looking for applicants to evidence strong administration, HR and office management skills. Excellent communication skills, both written and verbal, are a must.

Specifically, we are looking for candidates who have experience with or can demonstrate the following.

Essential Qualifications and Experience 

  • Educated to A-level or above, or equivalent experience
  • GCSEs in Maths and English at Grade C or above
  • Experience in an administrative environment and of setting up and maintaining office administration procedures and systems.
  • Writing and implementing procedures, including office and health and safety procedures.
  • Accurate data input
  • HR administration
  • Office management and administration
  • Understanding of GDPR, and overseeing the data protection needs of an organisation

Essentail Skills and Abilities

  • Excellent Communication and interpersonal skills 
  • A flexible working style, with the ability to communicate with authority whilst retaining a sensitive and good-humoured approach to working with others
  • Good organisational and time management skills
  • Highly motivated with the ability to act in your own initiative
  • Attention to detail and high level of accuracy
  • Good judgment, and analytic and problem-solving skills
  • Ability to be tactful and diplomatic and to represent and be an ambassador for SFT.
  • Excellent IT skills including word processing and spreadsheets
  • A positive and enthusiastic attitude.


  • Commitment to equal opportunities and diversity and experience of implementing good practice.
  • Commitment to SFT principles and ethos

Desirable Qualifications

  • HR qualifications

Desriable Experience

  • Previous experience in a charity or voluntary environment.
  • Basic book-keeping knowledge
  • Budget management 
  • Charity operations and governance.
Application Instructions

If you would like to apply for this position, please send your CV along with a covering letter outlining the skills and experience you can offer. Please refer to the tasks listed under Key Responsibilities, and the Skills and Abilities list above. This letter should be no more than 2 sides in length.

Due to the volume of applications we receive, we regret that we are unable to acknowledge receipt individually. Applications will be reviewed on a rolling basis, with no closing date. Therefore, please submit an application as soon as possible.

Interviews will be held on Tuesday 1st February and Tuesday 8th February 2022

Posted on: 10 January 2022
Closed date: 09 February 2022 at 23:59
Tags: Human Resources, Operations

The client requests no contact from agencies or media sales.