Sudbury, Suffolk
£8.91 - £10.83 per hour Depending on experience
Part-time, Temporary, 12 month Fixed Term Maternity Cover
Job description

To assist the FOM in the smooth running of all general office/reception/finance processes inc supporting the FOM, and maintain all financial and administrative management procedures for The Befriending Scheme.

This is a fixed term position for 12 months covering maternity leave.


  1. Responsible for maintaining efficient systems and working methods ensuring the accurate and timely implementation of all day to day administrative procedures in line with the organisations growth and requirements.
  2. Supporting the FOM in the overall control of the charity’s administrative and accounting functions including invoicing and accurate record keeping.
  3. Providing administrative support to all members of staff as and when required.
  4. Performing database related tasks including ensuring that all records are correct and up to date on a daily basis.
  5. Co-ordinating and implementing all recruitment procedures in line with agreed organisational processes.
  6. Continual liaison with Co-ordinators during member and volunteer processes, co-ordinating the registration process throughout.
  7. Resolving daily queries regarding memberships, volunteering, signposting and technical support with staff, members, volunteers and the general public.
  8. Supporting the FOM in maintaining the organisation’s communication network including mobile phones, internet, PCs and laptops.
  9. Arranging and assisting with the organisation of office based events and AGMs, staff and trustee meetings.
  10. Managing the efficient storage and security of all documentation filing systems, maintaining these to meet administrative and legal requirements.
  11. Reviewing, implementing and ensuring adherence to all legal health and safety requirements including portable equipment testing and fire safety/risk assessments/accident records in line with organisations and legal requirements.
  12. Responsible for maintaining adequate stock levels of all office sundries and stationery.
  13. Regularly maintaining and updating the organisation’s website and social media platforms on a daily basis
More about The Befriending Scheme
The Befriending Scheme

The Befriending Scheme provides friendship and learning opportunities for vulnerable people (16yrs+) across Suffolk, including those wi... Read more

Posted on: 18 October 2021
Closed date: 17 November 2021
Job ref: ADMFXD
Tags: Admin, Volunteer Management

The client requests no contact from agencies or media sales.