The Project Coordinator report to the Lead Project Manager delivering key capital projects to support the delivery of capital works programme as part of The Children’s Trust Estates Strategy. Working with the managers and engaging with stakeholders across different areas of the business as required, the Project Coordinator will manage the agreed projects through the whole project lifecycle from scope to successful delivery, delivering on time and within budget.
Duties & Responsibilities
Working to the Lead Project Manager the Project Coordinator will undertake the following:
Project scope and objectives
- Understand and determine project deliverables, objectives, scope and technical user requirements, providing detailed specification, cost estimates and time scale for delivery in readiness for approval.
- Prioritise projects according to organisational priorities, availability of funds and accessibility to work areas ensuring that relevant stakeholders are included within discussions.
- Manage the delivery of projects as agreed.
- Develop a detailed project plan to monitor and track progress.
- Deliver projects within scope, on-time and on budget.
- Manage changes to the project scope, project schedule, and project costs.
Measure project performance / outcomes using appropriate tools and techniques
- Working with the Lead Project Manager define project outcomes and milestones.
- Track, monitor and report on project outcomes.
- Ensure project documentation is complete, current and appropriately stored.
Procurement and Contract Management
- Procurement & engagement of contractors and services in accordance with Financial Regulations and TCT policy
- Review of contractor and team risk assessments and method statements, seeking approval as required, prior to engagement.
- Management of Contractors ensuring compliance with agreed risk assessments and method statements.
- Supervision of works, ensuring completion in accordance with agreed specification of works and sign off, prior to completion.
Report and escalate issues to line manager
- Ensure timely escalation to the Lead Project Manager as appropriate, of any key risks, issues or changes with a clear plan for resolution, or where input to finding resolution is needed.
Limits of Authority and Problem Solving
- In this role you will be expected to manage and run agreed projects within their scope, raising any issues / risks and reporting progress on a regular basis.
- You will be responsible for delivering agreed projects within their remit and to budget, with spend approved by the individual with the appropriate authority.
- You will be expected to deliver projects within their agreed parameters, escalating any deviations to the agreed scope within regular project management meetings, or to the Lead Project Manager or Head of Estates as appropriate.
- You will be expected to be a self-starter, who can set their own priorities and manage their own work load within time constraints.
Coordinate and manage stakeholders to ensure effective execution of projects
- Understand stakeholder requirement and expectations.
- Work closely with relevant stake holders to ensure effective and efficient implementation of the project(s).
- Manage stakeholder expectations throughout the project; communicating with stakeholders and winning their confidence.
- Ensure line manager is appraised of any key issues, with a clear plan for resolution or provide input to finding resolution where required.
- Hold regular project meetings with the project delivery team and stakeholders
The client requests no contact from agencies or media sales.