E14, London
W3, London
£22,000 per year
Contract, 12 month contract, Part-time
Job description

Job Description 


Job Title:  HR Administrator (job share) 


Reporting To:  Head of People & Volunteering 


Salary:  £22,000 per annum (£8,800 pro rata for 2 days per week) 


Contract type: Initial 12 month fixed term contract, part-time (2 days per week) 


About The Felix Project 


The Felix Project is London's biggest food redistribution charity and the largest end-to-end food redistribution charity in Europe.  


Our vision is a London where no one goes hungry and good food is never wasted. 


We rescue surplus food from businesses, supermarkets, restaurants and farms. This food is nutritious, in-date, and safe and includes a high proportion of fresh vegetables, fruit, meat and fish. If we did not rescue this food, it would be at risk of going to waste. Instead, we deliver it free of charge to London charities, schools, food banks, COVID food hubs and other organisations serving people in need. Our food is a vital lifeline for children and families, people on low incomes, people who have lost their jobs, the homeless, refugees, domestic abuse survivors, the elderly and keyworkers.  


We are a very ambitious and dynamic young charity and we haven’t stopped growing since we were founded in 2016 in memory of Felix Byam Shaw, by his father, entrepreneur Justin Byam Shaw. We recently ran a very high-profile media campaign with the Evening Standard and Independent, raising £10million to feed London. We have celebrity endorsement from Reece James, Phoebe Waller-Bridge and Jack Whitehall, Stephen Fry, James May and many others.    


Last year we delivered enough food for 21.1 million meals to help people in need. We have continuing major growth plans for the next 4 years, with a target of delivering enough food for 100 million meals by 2024. Because nearly all the food we receive is donated by the food industry and volunteers, every £1 of expenditure redistributes £10 worth of food.   


Purpose of the Job 


The HR Administrator will manage all staff recruitment and induction at The Felix Project. You will support people managers through all stages of recruitment, and will ensure this process is both rigorous and streamlined. You will also manage our HR administration systems and record keeping, and will act as first point of contact for day-to-day staff issues. Working closely with the Head of People & Volunteering, you will help introduce improvements to our systems and administration processes. 


You will work very closely with our existing HR Administrator (3 days per week) on a job share basis.  


Duties and Accountabilities 



  • Staff contract preparation & management; assist with probation cycle 

  • Maintain and update employee records and databases 

  • Oversee BreatheHR portal (onboard new staff, monitor TOIL and AL) 

  • Working with the Head of People to refine all systems and processes 



  • Support managers with end to end recruitment; including advertising vacancies, shortlisting, organising interviews, interviewing where needed and ensuring recruitment processes are followed 

  • Issue all related paperwork and follow up on references 

  • Arrange and support new starter inductions 

  • Administration of the Recruitment Inbox; Taking phone enquiries about roles 

  • overseeing job board accounts 

  • Working with external recruitment agencies 



  • Collecting data for payroll and HMRC 

  • Staff issues: day-to-day issues/enquiries, escalating to Head of People & Volunteering 


Person Specification 


The Felix Project recognises the positive value of diversity, promotes equality and challenges discrimination. We welcome and encourage job applications from candidates from diverse backgrounds. 

We particularly welcome applications from those of a black and minority ethnic (BAME) background, as BAME people are currently under-represented within The Felix Project. 

You will be passionate to play an influential role in a charity that is expanding rapidly, and thrive in a busy environment. Our ideal candidate will have a strong background in HR administration. You will be familiar with maintaining databases, general administration, supporting line managers across different teams, and most importantly, managing an end-to-end recruitment and onboarding process. 


Essential skills/knowledge relevant to this role   

  • Strong administrative skills, with a good eye for detail and ability to stick to deadlines 

  • Some background or qualification specifically in HR administration 

  • Excellent interpersonal skills and ability to work across teams, building long term relationships 

  • Willing and able to learn different systems (e.g. BreatheHR, Sharepoint, IRIS) 

  • Proven understanding of working with confidential information 

  • Strong customer care skills, and ability to deal professionally with colleagues 


Desirable skills/knowledge relevant to this role  

The ideal candidate will have as many of these as possible, but none are absolutely essential to the role. 

  • Experience volunteering or working in charities 

  • CIPD qualification or working towards qualification 

  • Knowledge and experience of HR databases 

  • Committed to our cause, with a desire to help reduce food waste and fight food poverty 


What you’ll get in return 

You will be working in an upbeat, innovative charity with strong vision, ambition and a fantastic culture and leadership team.  This role can be based at either our Poplar (E14 7BN) or Park Royal (W3 0RU) offices, but you may be asked to occasionally work in one of our other locations as part of your duties. The salary is £22,000 per annum, 25 days annual leave + bank holidays. 


Contract Type:  12 month fixed term contract 

Hours:  15 hours per week – role can be worked over 2 or more days, depending on the schedule of the successful candidate 


Recruitment timeline 


Applications close: Friday 21 May 2021 

Interviews: Wednesday 2 June 2021 

Start date: Beginning of July 

Application Instructions

Please send your CV with a covering letter demonstrating your suitability for the role. We are looking for a candidate who can start immediately.

More about The Felix Project
The Felix Project

The Felix Project is a London charity working with food suppliers and charities to reduce food waste and food poverty. We collect food from sup... Read more

Refreshed on: 16 May 2021
Closed date: 21 May 2021
Tags: Admin, Human Resources