Harrow, Greater London
£40,000 per year
Permanent, Full-time
Job description

Overall purpose of Role

The post of Financial Controller/Finance Manager will ensure accurate recording and reporting of financial activity in particular management accounts , project accounts and cashflow and working with budget holders to enhance the decision-making processes of the Institute and also  to support the charity administration in complying with all statutory and external requirements and regulations on behalf of the Company Secretary. The post includes basic bookkeeping and transactional input as well as higher level accounting.

Main Duties and Responsibilities


Accounting and budgeting

  • Maintain Sage accounting data accurately including all transactional processing (sales invoices, purchase invoices, cash payments and receipts and journals)
  • Ensure accounting transactions are correctly coded for nominal, VAT, department, project and in the case of restricted income and expenditure, charitable fund
  • Provide payroll information to payroll bureau and NHS Trust as required to ensure correct calculation of gross pay for all staff
  • Provide pension information to pension provider to ensure pension contributions are correctly declared and collected
  • Prepare and submit quarterly VAT return
  • Assist in preparing the annual budget

Management reporting

  • Prepare monthly management accounts at company, department and charitable fund level including maintaining schedules of fixed assets and depreciation, prepayments, accruals and other balance sheet items as required and present to relevant directors and senior managers
  • Prepare financial reports for CRO projects to show project performance and profitability and present to relevant directors and senior managers
  • Update Income & Expenditure, Balance Sheet and Cash Flow projections on a monthly basis
  • Prepare information for the Trustee, Finance Committee and other meetings


Statutory reporting

  • Prepare audit file for the annual audir
  • Prepare NPIMR Annual Return and Charity Commission returns

Departmental support

  • Support R&D grant applications with financial information and project costings as required
  • Prepare price quotations for Contract Research projects
  • Oversee the costing and recharging of key services including to sub tenants
  • Provide financial advice to department heads to ensure they maintain financial performance and produce departmental business plans

Cash management

  • Ensure sales invoices are raised promptly and carry out credit control function to ensure customer accounts are settled promptly
  • Manage supplier payments within cash constraints to ensure good supplier relationships are maintained
  • Monitor cash on weekly basis and update cashflow forecasts to ensure the Institute is able to meet its obligations at all times

Company secretarial/legal compliance

  • Prepare Companies House and Charity Commission filings as required
  • Safeguard the charity’s charitable status through a comprehensive knowledge

of relevant law, guidance and best practice in relation to the charity.

  • Liaise with external advisers – accountants, lawyers, and other advisers where appropriate

Financial systems and processes

  • Monitor and manage internal financial controls
  • Manage key contracted services
  • Maintain an asset register
  • In conjunction with brokers, ensure that the charity carries appropriate insurance cover to protect its assets, and for all aspects of its operational activities

Skills, knowledge and experience required including any necessary qualifications

  • Qualified Accountant (or qualified by experience) with strong finance management experience
  • Experience of legal and accounting requirements for charities is desirable
  • Advanced Sage skills or similar accounting package
  • VAT knowledge including experience of partial VAT exemption
  • Advanced Excel skills
  • Experience of supporting departmental budgeting
  • Strong presentation skills including use of PowerPoint is also desirable
  • An organised and collaborative style, with good communication stats
Posted on: 14 October 2021
Closed date: 13 November 2021
Tags: Finance, Management

The client requests no contact from agencies or media sales.