London, Greater London (On-site)
£25,000 per year
Permanent, Full-time
Job description
 
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CHARITIES ASSISTANT

About The Role

Reports to: The Head of Philanthropy

Direct reports: N/A

Place of work: Hybrid working (The Hall, London)

Who We Are

Merchant Taylors’ Company began as a medieval organisation in 1327. Once linked to the tailoring industry, today we are a network of members from a diverse range of backgrounds who share a passion for community, education and philanthropy.

We are an organisation dedicated to progress, fairness and people. Members volunteer their time, skills and donate to empower a range of charities and support a number of associated schools across the United Kingdom. We help people to achieve their full potential despite life’s challenges. To meet our ambitions, we provide an engaged and driven workforce that ensure we continue to be City leaders.

The Merchant Taylors' Foundation is the Company’s charity. We award grants to charities tackling disadvantage in the London boroughs of Hackney, Lewisham, Southwark and Tower Hamlets. The Foundation also awards educational grants across England and Northern Ireland.

Our Vision

To be a flourishing Livery company that makes a lasting difference, improving lives through education and philanthropy.

How You Bring Value:

You’ll provide efficient and accurate administrative support to the Head of Philanthropy and Education Officer across a wide range of duties. You’ll have responsibility for evaluating grant-funding applications and justifying shortlisted applications to our Charities Committee in writing. You’ll create and maintain relationships with external charities, raising our profile as a committed philanthropic force.

As with all our roles, you must attend meetings and participate in Company training and development activities as required.

Grant-Making by Merchant Taylors’ Foundation and other Merchant Taylor charities

  • You’ll assess applications to the Merchant Taylors’ Foundation (MTF) from charities asking for funding
  • You’ll take ownership of the grant-making database  at all times
  • You’ll oversee the entire grant making process from applications, funding decisions made by MTF, notifying applicants of outcomes, assisting with payment of funds, and creating reports about grants for both charity and education grants
  • You’ll write summaries of short-listed grant applications, for decision by the Committee, and minutes of their decisions.
  • You’ll administer the Charity Visits Scheme, by which Company members volunteer to conduct due diligence visits to charities applying for grant-funding, and any other initiatives by which Company members can become involved in the Company’s grant-making decisions. This occasionally  requires visiting charities. You’ll be our first line contact for queries from charities seeking funding and from members wanting to contribute their time to support our grant-making
  • You’ll carry out similar responsibilities on a smaller scale for the other charities for which the Company provides trustees.

Giving Strategy

  • You’ll work alongside the Head of Philanthropy in encouraging the Company’s members to make financial donations to the Foundation through regular giving, gifts in their wills, or one off donations.

Charity Management Service

  • You will lead on administering all aspects of a small grant-making trust for which the Company provides a charity administration service

Education

  • You’ll provide basic administrative support to the Education Officer (for example,  taking lead on the Company’s annual photography competition for the Company’s associated schools or an education seminar)
  • Assisting in the logistics of any outreach initiatives by which Company members can give their time to assist the Company's promotion of education

Other Responsibilities

  • Keeping track of the  statutory reporting deadlines tracker for charities managed by the Company. Ensuring Trustees sign annual reports and accounts, and submitting them to the Charity Commission
  • Updating the Trustees’ terms of appointment tracker and notifying the Head of Philanthropy of any appointments soon to expire
  • Regular checking of the Charities, Education and Data Inbox, and replying to all emails and queries
  • Assisting the Philanthropy Team with a wide range of administrative/charity governance duties.

Communications

  • You’ll help the Communications Manager prepare any wider Company Communications to do with Philanthropy, and occasionally write articles to go out to members.

What You Bring:

  • You’ll have level 7,8 or 9 in GSCE Maths and English (or equivalent)
  • Although not essential, a degree in an area related to Philanthropy, Social Studies, Economics, Law or Charity would be a bonus
  • You must have excellent IT skills
  • You’ll have a genuine interest in developing a career in the charity/ not for profit sector
  • You’ll be able to demonstrate an interest in UK politics, current affairs and social issues as well as in philanthropy
  • Your people skills will be strong with an ability to communicate to all levels using verbal and nonverbal communication methods
  • You’ll come with a logical mind that is analytical, and you’ll be good at expressing your analyses in writing
  • Your attention to detail will be brilliant
  • You’ll embrace learning new skills and ways of working
  • You’ll be interested in learning about the money/ business model side of how charities work
  • You’ll be comfortable working with numbers
  • You’ll have the confidence to ask lots of questions, and in time, answer lots of questions related to the Company’s philanthropic work

What to expect from us

We offer training, support, and benefits to ensure we attract exceptional candidates and retain them as we continue to modernise and deliver outstanding opportunities to members and our clients.

 

Refreshed on: 20 January 2022
Closed date: 01 February 2022 at 09:54
Job ref: Charities Assis
Tags: Admin, Governance

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