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Belfast, Belfast (Hybrid)
Cardiff, Cardiff
Glasgow, Glasgow City
London, Greater London
Job description

The National Lottery Community Fund has created a new role for a Records Manager who wants to make a difference.  This is a fantastic opportunity to join the UK’s leading community funder to lead on our information assets approach.

We are looking for a colleague who has experience and understanding of applying Records Management principles and standards in a public sector setting.  This is a role you can make your own to build a meaningful framework and an engaged colleague culture on managing our information assets and records.

Particularly focus areas for the role will be:

  • ensuring we have an Information Asset Register that is user-friendly and easy to keep up-to-date
  • developing and managing a revised data retention policy that reflects our wide range of information and systems
  • establishing and rolling out a user-friendly classification and marking system for our documents
  • Establishing an archiving policy and practice with the National Archives and other external organisations we work with to best manage our information assets.

This is a rewarding role for anyone who enjoys relationship-building and influencing colleagues at all levels to drive positive change; you will work with every team across The National Lottery Community Fund to help us get the most out of our information assets and ensure we are a good custodian of our information. 

This is also a great role for a strategic thinker who enjoys a good mix of big-picture-thinking and an attention to detail.  You’ll have strong planning and organisational skills and experience and confidence using IT systems for managing information, particularly Microsoft Office 365 (M365).

You will be part of our friendly Legal and Information Governance team, reporting into the Head of Legal with a dotted line to our Senior Information Risk Owner (SIRO).  This is a hybrid-working role with a good balance between travelling to our offices UK-wide to engage with colleagues and team and autonomous working from home.

Interview Date: Interviews will be held in December 2023 with the role commencing early 2024.

Location: We have a flexible approach to working and work pattern and location will be agreed with the successful candidate. The role can be based at any of our UK offices, these are Belfast, Birmingham, Cardiff, Exeter, Glasgow, Leeds, London, Newcastle and Newtown.

Essential criteria

  • Experience of designing and implementing records management strategies and systems
  • Experience of using IT systems for managing information (particularly M365)
  • A sound understanding of Records Management principles and best practice and knowledge of Data Protection and Freedom of Information legislation
  • Experience of influencing, relationship-building and training colleagues at all levels and an ability to prioritise effectively.
  • Experience of working within cross-organisation teams and a strategic and solutions-focussed approach.
  • Relevant experience gained within a public sector setting or a similar environment


Desirable criteria

  • Qualification in records or information management and/or accreditation by a relevant professional body (e.g. Information Records Management Service (IRMS), Archives & Records Association (ARA) or the Chartered Institute of Library and Information Professionals (CILIP).
  • Experience working in a complex environment with multiple and sometimes competing priorities.

Equity, Diversity and Inclusion  

Communities in the UK come in all shapes and sizes. National Lottery funding is for everyone – therefore, we are committed to equity, diversity and inclusion and we work hard to ensure our funding reaches where it is needed.  

We also believe our people should represent the communities, organisations and individuals we work with. That’s why the National Lottery Community Fund is committed to being an inclusive employer and a great place to work. We recognise and celebrate the fact that our people come from diverse backgrounds. We positively welcome applications from people from ethnic minority backgrounds, people with disabilities or longstanding health conditions, people who are LGBTQ+, and people from different socio-economic and educational backgrounds, as well as people of all ages. 

As a Disability Confident Employer, we take a proactive approach in making reasonable adjustments, if needed, throughout the recruitment process and during employment. (This can be related to a physical and mental health condition.) 

Posted by
The National Lottery Community Fund View profile Company size Size: 501 - 1000
Posted on: 24 November 2023
Closed date: 06 December 2023 at 23:59
Job ref: 145
Tags: Admin, Management