St Albans, Hertfordshire
£22,500 - £24,000 (pro rata 18 hours per week)
Permanent, Contract, Part-time
Job description

The OLLIE Foundation is a St Albans based Suicide Prevention Charity operating across the Home Counties. The Foundation provides a range of early intervention and prevention, as well as crisis intervention and post-vention training to young people, parents and professionals. As experts in our field, we routinely train GPs, teachers and A&E staff and give talks and wellbeing assemblies in schools and to community groups. Although driven by our commitment to prevent youth suicide, our training and talks are relevant to EVERYONE. 

The successful candidate will be a highly motivated and passionate individual able to manage their own diary, working mainly from home but with weekly office days and flexibility to work across Herts and work some weekends and evenings when needed. Would suit ambitious graduate or experienced administrator. As the Executive Assistant to the CEO you will also provide administrative support to the wider team, including diary management, maintaining and improving existing systems, procedures and records along with setting up new systems as required.

This job requires great communications skills and there is an expectation to be able to network and work closely with a range of partners, including the Police, NHS staff, teachers, parents and carers, as well as young people.

As Executive Assistant to the CEO you will:

1. Line manage staff and volunteers

2. Help manage the office and all associated admin tasks

3. Oversee orders for resources and merchandise and ensure they are delivered as needed

4. Support bid and report writing

5. Closely monitor and evaluate the impact of the work we do and outcomes achieved.

6. Work effectively from home but able to travel to a range of meetings and talks across the Home Counties

7. Work in a fast-paced environment, able to manage competing deadlines

8. Maintain attention to detail with a high level of accuracy

9. Have a proactive approach to working from home and able to interface with the public as needed

The ideal candidate will have the following experience, skills and qualifications:

  • A confident public speaker.
  • Success in building relationships and working collaboratively with a range of partners.
  • Ability to work on their own, plan and organise effectively, prioritise workloads and meet deadlines.
  • Ability to contribute towards internal and external evaluation processes. 
  • Proficient IT skills.  
  • A passion to make a difference through mentoring and training. 
  • A full and valid UK driving licence with access to a vehicle for business use.
  • Excellent communication skills.
  • Emotionally mature, able to manage their wellbeing in an environment where suicide and bereavement is a constant.

Applicants will need to have a flexible approach to work, available to attend or manage weekend and evening events as needed.  In return for their dedication and commitment, we will support and develop the successful candidate with options to train to deliver curriculum and talks.  This role has the potential to develop and for working hours to extend.   

There is an opportunity to develop the role to include community advocacy, training and workshop delivery. As demand for our services grow, the post holder will become a crucial and highly valued member of our team, supporting the CEO, providing admin support, and often acting as the first point of contact for our charity. This is a unique position for the right person to be part of a dynamic and growing organisation making a difference to the communities it works with. 

Owing to the nature of this position, any offer of employment will be subject to a satisfactory disclosure report from the Disclosure and Barring Service.

Refreshed on: 24 March 2020
Closed date: 16 April 2020
Job ref: EA/OLLIE
Tags: Admin, Advocacy

The client requests no contact from agencies or media sales.