West Midlands

17,169

Permanent, Full-time

Job Description

Main duties and responsibilities of job:

  • Be responsible for the reception area and surrounding environment
  • Greet visitors professionally, direct their enquiries and keep signing in records up to date.
  • Answer telephone effectively and transfer calls to relevant staff within the office
  • Signpost clients effectively at the point of triage – have the ability to understand/learn about the needs of refugees and migrants and where to signpost appropriately if RMC do not cover a specific area of work.
  • Log in service users on Microsoft 365 ticketing system.
  • logging new client files onto database
  • Book appointments for the advice/casework team and volunteers.
  • Log incoming post on the Office 365 and liaise with clients where relevant
  • Liaise with the Admin/Finance Officer at the head office to complete orders for stationery and other necessary supplies.
  • Provide admin support to the advice team when required which includes – filing manual and electronic, booking appointments, faxing and photocopying.
  • To administer volunteer expenses and keep accurate records.
  • liaising with the Office Manager for staff holiday/sickness
  • To deal with all incoming referrals for various projects