London, Greater London
£12,500 six month contract (£25,000 per annum)
Contract, Full-time
Job description

An exciting opportunity has arisen to join the flagship charity of a Great Twelve London Livery Company

THE SALTERS' INSTITUTE PROGRAMME ADMINISTRATOR

The Salters’ Institute is the Flagship Charity of the Salters’ Company, 9th of the Great Twelve City of London Livery Companies.  Following the success of its Centenary in 2018, the Institute’s current focus is the expansion of its programmes.

A key responsibility of this particular role is to assist with the Salters' Festivals of Chemistry for Years 7, 8 and 9 held annually around the UK and Ireland. 

 

Responsible to:

The Clerk

Responsible for:

Assisting in the co-ordination and administration of Festivals and Institute projects as directed.

The Programme Administrator will work in partnership with the Programme Co-ordinators.

FESTIVALS OF CHEMISTRY

  1. Respond to enquiries about the Festivals from schools.
  2. Encourage schools to enter for the Festivals, process entries and maintain contact with the schools.
  3. Prepare certificates for Festival attendees.
  4. Prepare and pack prizes for Festival attendees.
  5. Prepare a pack for Festival hosts to ensure they have everything required to run the Festival.
  6. Prepare and dispatch boxes, prior to each Festival, to the host.  These contain prizes, certificates and Salters' publicity material.
  7. Regularly update information and feedback on Festivals on Twitter.
  8. Make arrangements for Salters' representatives attending each Festival, to include provision of programme, map etc.
  9. Invite and make arrangements for visitors to the Festivals to include provision of programme, map etc.
  10. Represent the Institute at a number of Festivals.
  11. Help publicise all the activities of the Institute. 

General Responsibilities

  1. Update and maintain the Salters' Contacts Database as required.
  2. Attendance at other meetings, seminars and conferences as required.
  3. Answer general telephone an email enquiries.
  4. General office duties to include photocopying, filing etc.

Other Responsibilities

  1. The Programme Administrator will be expected to assist and liaise with the Programme Co-ordinators as required.
  2. The Programme Administrator will be expected to undertake any other reasonable duties as directed by the Clerk.

 

SKILLS AND EXPERIENCE REQUIRED

Essential

  1. Excellent planning and administrative skills
  2. Ability to communicate clearly and enthusiastically both internally and with a broad range of stake holders
  3. Ability to prioritise and manage a variable workload with a flexible approach to work
  4. Regard for detail, deadlines and delivery
  5. A self-starter with an ability to work well independently and as a member of a team
  6. Excellent office skills, including databases and their application, word processing and spreadsheet packages, experience of Microsoft Office an advantage. 

 

Desirable

  1. A good working knowledge of social media platforms
  2. General understanding of UK education system

 

TERMS AND CONDITIONS

The appointment is a six month contract.  Immediate start preferred.

Hours - Normal office hours are 9.00am to 5.00pm, Monday to Friday but some weekend and evening work may be expected and may include overnight stays outside London.  Based near Moorgate tube station.

Holidays - 25 working days for the year, plus public holidays (pro-rated for 6 month contract)

Salary - £12,500 (£25,000 per annum) + generous benefits package

The successful applicant will be subject to a Disclosure and Barring Service Check

Posted on: 22 January 2020
Closed date: 07 February 2020
Tags: Admin

The client requests no contact from agencies or media sales.