Remote
£19,000 - £22,000 per year
Permanent, Full-time
This recruiter is scheduling interviews as the applications come in. So apply now!
Job description
 
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OVERALL PURPOSE OF THE JOB 

The job holder is accountable for providing a range of administrative services primarily to Sparkle's CEO but also occasionally to other members of the Sparkle Team, for example, the Chair of the Board of Trustees. 

The CEO works out of London, Dubai and Malawi and other members of the Sparkle UK team are home based. Therefore, almost all of the support to be provided is virtual / online. 

RESPONSIBILITIES 

Supporting Chief Executive Officer  

  • Provide a full range of administrative support for the CEO which includes, but is not limited to the following activities: 
  • Manage the CEOs diary and the schedule meetings  

  • Manage the CEOs email inbox, answering questions, directing emails as appropriate and referring emails to the CEO  

  • Oversee projects and seek status updates on work been undertaken by colleagues in both Malawi, UAE and the UK  

  • Organise events with partners, donors, external bodies  

  • Attend meetings on behalf of the CEO when the CEO is unable to do so. These meetings may be online or may be physical which may require travel 

  • Undertake research about potential partners / donors / other possible opportunities  

  • Develop PowerPoint presentations and other supporting documentation for meetings  

  • Prepare memos, letters, invoices, statements and other ad hoc documents as required 

  • Where appropriate ensure CEO is briefed ahead of meetings  

  • Organise travel (UK and international) for CEO  

  • Ensure subscriptions / memberships are kept up to date and be the point of contact for appropriate bodies etc  

  • Support CEO with development of proposals and CSR initiatives  

  • Support CEO with raising profile of Sparkle across the UAE, UK and Malawi through social media, speaking engagements and networking events  

  • Ensure that all of the work undertaken by the CEO is stored / filed on Sparkles databases in line with any data protection regulations  

Supporting Trustees and Trustee Meetings  

  • Provide occasional administrative support to members of the Board of Trustees, primarily the Chair of the Trustees 

  • Attend quarterly Trustee meetings and any ad hoc Trustee meetings and take note and actions. Support the Trustees by ensuring that all actions are followed up  

Organising Sparkle wide events  

  • Regularly organise events, which will mainly be online events such as Team Meetings, “Sparkle Getting to Know You” call 

  • Working alongside the Fundraising Manager, Volunteer and Admin Officer and the Marketing Officer provide administrative support for Fundraising, Marketing, Volunteers, Client events as required  

Budget & Expenses  

  • Manage incoming invoices on behalf of Sparkle and liaise with bookkeeper  

  • Track costs against budget for the CEO reporting back on a regular basis  

  • Manage all aspects of the CEOs expenses    

Point of Contact  

  • Answer and deal with Sparkle’s incoming telephone calls and direct messages to CEO online 

 

WORKING RELATIONSHIPS  

  • Ongoing contact, mainly online with the CEO  
  • Work closely with members of the UK team, the Malawi team and UAE volunteers 

  • Regular contact with the Chair of the Trustees and other Board Directors  

  • Contact with partners and donors  

 

IDEAL EXPERIENCE, SKILLS & PERSONAL ATTRIBUTES   

 

  • Strong affinity with the mission and values of The Sparkle Foundation and the voluntary and charity sector. 

  • Ability and willingness to assist in Sparkle fundraising and marketing events and activities   

  • Experience of providing administrative support to at least one senior executive  

  • Good interpersonal skills and customer service skills and the ability to act as first point of contact on a range of questions from external bodies including partners and also Sparkle Trustees, employees and volunteers 

  • Ability to plan, meet deadlines and multitask with minimum supervision 

  • Friendly, positive and personable manner with a flexible approach  

  • Highly organised with excellent attention to detail   

  • Excellent standard of written English, ability to write clear formal letters and emails   

  • Excellent IT skills including MS Office 

  • Experience with a CRM system  

 

Start Date: 3rd of January 

 

 

More about The Sparkle Foundation
About
The Sparkle Foundation

The Sparkle Foundation is a grassroots UK registered charity and international NGO which works with local communities and engages with internat... Read more

Refreshed on: 30 November 2021
Closing date: 23 December 2021
Tags: Admin

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