The Urban Movement Innovation Fund
$120,000 - $150,000 per year
Permanent, Full-time
Job description

Location: Flexible location, global, home-based.

Salary: US$120-150k based on experience and location, adjusted based on the cost of labour for the country in which the candidate resides. Candidates must have the right to work in the country they are applying from.

Reports to: Executive Director

Contract Type: Permanent Employment.


The Urban Movement Innovation Fund (UMI Fund) works to connect, align, and strengthen people-power for a more socially just, zero carbon future. UMI Fund believes that people-powered movements are critical to creating a zero-carbon world, generating the drive and popular support necessary for huge political, cultural and technological shifts. Drawing together and amplifying the efforts of NGOs working on technical or policy solutions with those of campaign or grassroots groups and movements working to increase citizen engagement and activity. UMI Fund´s goal is to dramatically accelerate humanity’s transition to a zero-carbon world. UMI Fund is a convenor of the field, an advisor to philanthropy, and a grant maker.

We are seeking a highly diplomatic and entrepreneurial person; someone comfortable taking initiative, who thrives in a fast-paced environment. They will lead the daily operations and nurture effective and collaborative systems and culture for UMI Fund. This position will support the UMI Fund’s grantees, staff team, Co-Executive Directors, and the Fund’s donor advisory board by developing and maintaining systems for the programmatic, financial, operational, and other emergent work of the fund. This position will manage at least one direct report with the expectation that this will increase as the staff team grows.

Primary Responsibilities

UMI Fund’s small team operates collaboratively and flexibly with sometimes overlapping responsibilities. Team members have specialisms, but we avoid siloes in work delivery. Within this context the Director of Operations will work with the Executive Directors to provide leadership and support to team members while taking responsibility for ensuring first class operations across the organisation. They will line-manage a number of staff and functions and take responsibility for the following:

Operational Planning and Implementation

  • Act as a thought partner to the Executive Directors (EDs), donor advisory board, civil society advisory group and fund staff to support and implement the UMI Fund Strategic Framework.
  • Oversee the operational systems that support UMI Fund programme and grantmaking strategies, in conjunction with UMI Fund staff, participating foundations and civil society partners.
  • Advise the Executive Directors on all aspects of Organisational Development and, where delegated, lead development or change processes to support UMI Fund’s organisational journey.
  • As appropriate, work with field partners to share expertise, experience and best practice around operations and organisational development, fostering mutual support with peers and partners.

People and Culture

  • Support the Executive Directors in striving to continually improve working culture and conditions; prioritising diversity, equity and inclusion (DEI) and team positivity.
  • Manage positive employee engagement processes and monitor organisational progress on our DEI journey and on team members’ work-life balance, sense of belonging and job satisfaction.
  • Develop and oversee personnel and organisational policies in collaboration with the EDs, including organisational training to ensure core competencies and skills across the team.
  • Provide input and guidance to staff, including support for career development and individual training needs; ensure best-practice management of confidential and sensitive personnel issues.
  • Monitor and supervise contractors and ensure fair practices in our relationships with consultants.
  • Oversee recruitment, onboarding, communication and policy development that promotes equity, diversity and inclusion, supports new staff and the longevity and satisfaction of existing staff.
  • Support the events team to create accessible, safe, inclusive online and in-person events; empower the team to innovate and nurture creativity in event design and facilitation.
  • Lead the organisational approach, in both policy and implementation, on the safeguarding of children and vulnerable adults.

Systems, Technology and Data Management

  • Maintain and improve key systems, tools and technology; continually identify and act where processes and practices should be updated or formalised.
  • With UMI Fund’s Administration Manager, work in partnership with UMI Fund’s fiscal sponsor, Rockefeller Philanthropy Advisors (RPA) to oversee grants management, contractual, HR, and legal resources and continually develop this key partnership.
  • Support the events management team in maintaining systems, skills and capacity for high quality, innovative events, convening and meetings.
  • With RPA and UMI Fund team, oversee and improve knowledge management systems; e.g. grants & vendor management, CRM, finance, accounting, and human resources.
  • Manage tech vendors and ensure systems (e.g., website, event management, data storage, CRM etc.) are secure, well maintained and tailored or integrated for best fit.
  • Develop and maintain efficient, effective data systems, information security and data protection.
  • Ensure UMI Fund compliance with data protection legislation, GDPR and privacy best practices.

Financial Planning and Management

  • Oversee financial systems, procedures, and internal controls in conjunction with UMI Fund’s fiscal sponsor, Rockefeller Philanthropy Advisors (RPA) and Executive Directors.
  • Lead the organisation’s budgeting, financial planning and projections, in consultation with the EDs, enabling the organisation to achieve its objectives while remaining financially sustainable.
  • Oversee financial reporting and analysis, with timely and accurate reporting to the donor advisory board and other key stakeholders.
  • Oversee relevant team members and systems, and monitor and support the fiscal sponsor, to ensure that grant and vendor records are maintained with required and appropriate documentation, payments are processed on time, and necessary approvals are in place.

Experience and Qualifications

The following offers an aspirational view of our ideal candidate profile; however, we encourage applications from candidates with a wide range of experiences and backgrounds, especially those from underrepresented groups.

  • Extensive experience working in non-profit or similar organisational environments and working with diverse, international teams.
  • Substantial experience of non-profit operations management, including people and culture, operational systems, compliance and staff welfare.
  • Substantial experience in non-profit accounting, budgeting, and finance.
  • Experience implementing diversity, equity and inclusion policies and programming.
  • Experience in supporting major donor and/or foundation fundraising is desirable.

Skills and Attributes

The following offers an aspirational view of our ideal candidate profile; however, we encourage applications from candidates with a wide range of experiences and backgrounds, especially those from underrepresented groups.

  • Tact, humility, flexibility, openness and a good sense of humour.
  • Proven ability to build and maintain positive work relationships and partnerships.
  • Excellent collaborative and facilitation skills.
  • Strong analytical, negotiation, and communication skills.
  • A demonstrated commitment to the values of inclusion, equity and social justice.
  • High level of written and spoken English; additional language skills are desirable.
  • Knowledge and work experience in collective action or movement building is desirable.
  • Knowledge and experience working on the agency, voice and power of women, youth, Indigenous Peoples, frontline communities, or other disadvantaged social groups is desirable.

Additional information

  • This will be a full-time remote role with a necessarily flexible schedule. The UMI Fund is committed to providing equivalency of salary & benefits across its global team and maintaining a sustainable and positive working environment for all team members.
  • Staff in the US are employed by Rockefeller Philanthropy Advisors; benefits include healthcare, access to a 401(k), and paid time off. Staff outside the US are employed by an employer of record in the country in which they reside.
  • The salary range for this position is dependent on experience and location.
  • This position will require international travel and considerable time collaborating with staff and stakeholders in multiple time zones.
Posted on: 28 June 2022
Closed date: 24 July 2022 at 23:59
Tags: Human Resources