London
£28000 - £32500 per annum + pro rata
Part-time
Job description

We are recruiting for a Part Time ( 21 hours ) Office Manager for an independent advocate for science and engineering , this is 12 month maternity cover.


The Role
Executive Assistant to the Executive Director; managing her diary and meetings, email monitoring, arranging travel and supporting additional projects when required
Office management; overseeing processes across HR and staffing, liaising with suppliers, estates, health and safety, compliance and insurance
Financial administration; payroll, invoicing, bank processes, monthly bookkeeping and supporting the financial administration of membership income
Oversight of annual financial cycle; preparing budgets, forecasts and statutory and financial returns, in collaboration with the Executive Director and Honorary Treasurer
Providing secretariat support to the Board of Trustees and its committees; organising meetings, preparing agendas and papers and minute taking at meetings
Ensuring organisational compliance with regulation e.g. HR, health and safety and data protection
First point of contact for external correspondence and queries
Supporting and enhancing the work of other staff members as part of a small team


The Candidate
Experience in PA, HR, finance and office administration
Proven experience of effective prioritisation, good time-management and meeting competing deadlines
Professional regard for the responsibility of holding and maintaining data and experience dealing with GDPR compliance
Competent user of Microsoft Word, Excel and diary systems
Graduate or equivalent professional experience



IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.

We apologise that we cannot contact everybody in person but thank you in advance for your interest.

Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.

Posted on: 29 May 2020
Closed date: 26 June 2020
Job ref: 53990
Tags: Admin