We are recruiting for a part time purchase ledger assistant for a grant giving charity , the role is 3 days a week and they are fairly flexible on the days but if a Wednesday would be preferable , the role will be remote working .
Enter supplier invoices and credit notes into the Purchase Ledger for either the Charity or the subsidiary.
Ensure all invoices are coded accurately, and are correctly authorised for payment by the authorised budget holder, and have correct VAT treatment including zero-rating (medical VAT exemptions), standard, or reduced VAT when appropriate. Withhold payment if necessary until correct authorisation is recorded, before entering them into the purchase ledger system.
Coordinate the correction of any errors, making contact with suppliers where appropriate.
Create accounts for new suppliers as necessary, ensuring appropriate authority to use the supplier has been received and all due diligence has been carried out.
Reconcile supplier statements and contact suppliers for duplicate invoices if not previously paid.
Answer queries over non-payment of invoices promptly.
Operate anti-fraud controls diligently - Contact the senior leadership of any supplier who changes their bank details, to verify that changes are valid. Withhold payment until changes have been properly verified.
Processing of invoices
Accounting systems experience , Great Plains or XLedger
Attention to detail
Our aim is to respond to all successful applications within 5 days. If you havent been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future.
We apologise that we cannot contact everybody in person but thank you in advance for your interest.
Third Solutions encourages applications from individuals of all ages & backgrounds. Appointment will be made on merit alone but candidates must be able to demonstrate their ability to work in the UK. Third Solutions acts as an employment agency for permanent recruitment & an employment business for temporary recruitment as defined by the Conduct of Employment Agencies & Employment Business Regulations 2003.