The purpose of the role is to enable Together Co, as a whole, to run smoothly and effectively by delivering, overseeing and developing finance, HR, IT and office support systems and processes that meet data protection and other legal requirements. This will be done by providing secretariat to the Board and its sub-groups; and by supporting high-quality business planning and decision-making by the Board, Chief Executive Officer and other members of the senior team.
You will have a minimum AAT level 4 accounting qualification and be able to demonstrate a good understanding and practical experience of charity accounting, including reporting to HMRC. You will be confident in using appropriate IT (notably Excel, accounting software – such as Quickbooks / IRIS – and MS Office applications) in support of effective financial and administrative management and you will understand the challenges and risks that face small organisations in delivering day-to-day administrative processes and office systems.
• To contribute to the on-going financial health of Together Co by maintaining timely and accurate accounts, including:
− Overseeing accurate recording of income and expenditure, assets and liabilities, using Quickbooks software;
− Preparing salaries and pensions auto-enrolment using IRIS payroll software;
− Preparing accurate and timely reports to funders, in collaboration with relevant service colleagues;
− Filing required reports and returns to Companies House, the Charity Commission and HMRC;
− Carrying out cashflow forecasts and appropriate bank and other reconciliations;
− Preparing quarterly management accounts and forecasts;
− Preparing end of year accounts ready for examination or audit;
− Liaising with Together Co’s external examiner and interpreting SORP regulations.
• To support the Board in its strategic decision-making by providing robust, reliable advice and information across the Board’s responsibilities, including:
− Working with colleagues, to prepare budgets for new and existing services and monitoring spend against those budgets;
− Making timely financial information available to the Trustees, the Chief Executive and other members of the senior team, as required;
− Providing secretariat to the Board and its sub-groups, as appropriate, organising meetings (including the AGM), circulating papers and taking minutes in line with governing documents;
− Ensuring that Together Co’s governance arrangements meet the requirements of company law, charity law, reporting and public accountability.
• To act as a central hub for the coordination, planning and effective delivery of Together Co’s HR, IT and administrative requirements, including:
− Working with Together Co’s HR contractor to ensure that information is shared and tasks carried out effectively and that Together Co remains compliant with employment and health and safety law;
− Keeping resourcing requirements for IT, phones and other office equipment under review and recommending investment as appropriate;
− Managing contracts for delivery of central services, including bookkeeping, HR, IT and premises;
− Maintaining and developing Together Co’s risk register, business continuity plan and other controls; ensuring data protection practices are aligned with legal requirements;
− Working with Befriending Administration and Data Officer and with office volunteers, as appropriate, to ensure that they provide timely, flexible and pro-active administrative support to Together Co as a whole;
− Collaborating with colleagues to improve the efficiency and effectiveness of the operation of administrative and office systems.
The client requests no contact from agencies or media sales.