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TPP are recruiting for an Executive Assistant to the Director of Engagement and Fundraising. You would be working for an established health charity.
This is a 12 month contract.
You would be the first point of contact, proactively managing all aspects of executive assistant support to the Director of Engagement & Fundraising to enable them to maximize their performance and delivery.
Some of the duties and responsibilities will be:
Act as first point of contact internally and externally, managing the flow of information to and from the Director of Engagement & Fundraising.
Provide extensive diary and task management to the director in line with their priorities, ensuring deadlines are met and they are fully briefed for all internal and external meetings and events, including travel itineraries.
Administratively support the director with all communications including screening emails, drafting appropriate responses and coordinating internal communications for the department and wider organisation. This will also involve the production or commissioning of documents, reports and presentations.
Assist with budget and expenditure management for the Director including credit card and expenses processes.
Take ownership for specific cross team projects.
To be successful in this role you will have:
Highly proficient in spoken and written English.
Handle a diverse workload that may at times stretch beyond the job description.
Work to a high standard of accuracy and with attention to detail.
Work autonomously, with minimum supervision.
Employ a high level of discretion and diplomacy when dealing with confidential matters.
Influence to get delivery from people at different levels of seniority.
Work on own initiative, with a proactive approach to pre-empt what the Director might need, making sensible decisions on what can be done and what needs to be escalated.
Set up and run systems and processes to support their role and to communicate them effectively to others.
Produce high quality meeting minutes and action logs.
Produce quality communications orally and in writing at all levels.
Build excellent working relationships at all levels both internally and externally.
Maintain an up to date overview of the whole operation in order to refer internal and external enquirers to the right person as well as recognising the urgency/importance of the enquiry.
Experience and qualifications needed:
Working at Director level providing high quality EA/ PA support.
Taking high level minutes.
Working with Office and administration systems in line with data protection.
If you would like to find out more about this opportunity please get in touch