Bloomsbury, Greater London
£48,000 - £52,000 per year
Contract, Full-time
This recruiter is scheduling interviews as the applications come in. So apply now!
Job description

UKGBC is seeking an experienced Finance Manager to perform a crucial role within a growing and impactful organisation, reporting directly to the Director of Membership & Operations and with a close working relationships across the Senior Management Team. The Finance Manager is responsible for UKGBC’s financial planning, monthly and annual budget cycles, and delivering all aspects of financial reporting and compliance. This role is critical to ensure that UKGBC retains strong financial controls and procedures and is able to adapt these to the changing needs of the organisation. This role is ideal for an individual seeking full flexibility with an option to work remotely with occasional travel.

Company Overview

UKGBC is an industry-led network with a mission to radically improve the sustainability of the built environment.  A charity with over 500 member organisations spanning the entire value chain, we represent the voice of the industry’s current and future leaders who are striving for transformational change.

We inspire, challenge and empower our members, helping them to identify and adopt the most sustainable, viable solutions. We also engage our members in advocating a progressive message to government, informing and influencing policy. Our vision is a built environment that enables people and planet to thrive by:

  • Mitigating and adapting to climate change
  • Eliminating waste and maximising resource efficiency
  • Embracing and restoring nature and promoting biodiversity
  • Optimizing the health and wellbeing of people
  • Creating long-term value for society and improving quality of life

Purpose of job

Scope of job (dimensions)

The purpose of this role, is to provide operational leadership for the finance function at UKGBC, ensuring that all finance activities are effectively managed, that activities are financially viable and to provide support on wider aspects of operational management

People  (eg. headcount)

1 direct report

Financial (eg. budget)

Oversight of the organisation £2.5m budget and associated reporting and governance

Other

Full time, minimum 12 month fixed term contract, working flexibly (maternity cover)

 

Principal Accountabilities (e.g. key responsibilities and projects)

Financial Strategy & Management

  • Oversee UKGBC’s financial strategy, ensuring cautious and appropriate financial planning and both short and long-term viability
  • Support the Director of Marketing & Operations to prepare an annual budget and monthly forecasts
  • Produce timely monthly reports on the financial performance of the organisation, including monthly management accounts with current and forecasted P&L, cash flow and debtor lists
  • Provide financial trend reporting/analysis to the Senior Management Team to support their regular strategic planning, programme management, and KPI reporting processes
  • Support wider team members by ensuring they have accurate financial information to facilitate decision making
  • Design and deliver financial procedures that are maintained and complied with, and where necessary altered and adapted to changing needs
  • Contribute to risk management processes and planning with the Senior Management Team
  • Support the Director of Membership & Operations in preparing for the Risk & Audit Committee (which reports to the Board of Trustees) and the implementation of associated procedures

Financial Governance, Treasury and Operational responsibilities

  • Ensure compliance with legal, statutory and Charity Commission, HMRC and Companies House requirements as they relate to the organisation and its ancillaries
  • Lead the production of statutory contents for the Trustees’ Annual Report and Accounts
  • Review and manage the outsourced payroll function, ensuring PAYE, NI, Pension and all other regulatory requirements are met.
  • Manage the organisation’s investments to maximise security, cash flow, financial return and where possible to ensure ethical investment – in line with the Treasury Policy
  • Support the project teams by preparing financial reports for grant providers
  • Provide support to DMO across various operational management matters including supply chain management, tender and contract preparations
  • Manage the organisation’s investments to maximise security, cash flow, financial return and where possible to ensure ethical investment – in line with the Treasury Policy

Audit Process

  • Manage the selection and relationship with UKGBC’s external auditors to maximise value
  • Lead the annual audit process to ensure it is carried out effectively, completed in a reasonable timeframe
  • Ensure the organisation meets recommendations resulting from the audit findings

Information and Communications Technology (ICT)

  • Review the existing outsourced ICT service and identify and deliver optimum hybrid flexible working ICT solutions for UKGBC colleagues – prioritising high quality technical support and collaborative culture to maximise productivity
  • Lead the relationship with external ICT solution providers to provide specialist expertise & maximise value

Line management

  • Efficient line management of Finance & Operations officer
  • Work closely with the Operations & People Manager

Decision making authority (eg strategy – impact on business; customers/stakeholders; people – leadership and teamwork; process – operational effectiveness and controls

Without reference:

  • Management accounting and reporting
  • Audit process and timetable
  • Statutory and compliance requirements and updates
  • Monthly reporting, cashflow and forecasting
  • Staff management, objective setting and appraisals

With reference:

  • Finance strategy and budget
  • Board papers
  • Invoice payments
  • Budget approval
  • Trustees annual report approval
  • Supplier contracts

Key competencies

Essential

  • Honesty, integrity and the highest standards of probity
  • Strategic thinking, proactively taking the long-term view
  • Good interpersonal communication and relationsip-building skills
  • A collaborative and supportive team player
  • Strong management and organisational skills, as well as interpersonal and communication skills
  • Takes responsibility, builds contingency into plans, overcomes obstacles
  • Enthusiasm, self-motivation, self-discipline and initiative
  • Confident, mature and professional approach
  • Pragmatic business attitude
  • Confidential approach

Desirable

  • Interest in the built environment and sustainability

Knowledge, experience and qualifications (minimum requirements for the job)

Essential

  • CCAB qualified, with excellent accountancy, cash and budgetary management skills, and good knowledge of pension, treasury and investment management
  • Minimum of 5 years experience of the financial management of a small organisation, preferably a charity
  • A self-starter with independent judgement and work planning, also able to work well as part of a team

Desirable

  • Experience of reviewing contracts
  • Experience of using QuickBooks
  • Experience of working with charity trustees
  • Experience of CRM Database

Terms & Conditions

Place of Work: Anywhere in UK, option for remote working with occasional travel for key meetings in UKGBC office in London. (Currently fully remote working due to Covid-19.)

Hours of work: Full-time with flexible working

Holidays: 28 days per annum pro rata, plus 3 days between Christmas & New Year plus public holidays

Salary & benefits: £48 - £52k based on experience, enhanced pension contribution, Bupa cashback scheme  

Start date: From May 2021

UKGBC is committed to providing equal opportunities to all existing and prospective employees. We aim to be inclusive to everyone regardless of ethnicity, religious beliefs, gender, marital status, age, disability, sexual orientation or political beliefs.

Sounds great?

Apply now with a copy of your CV and a covering email explaining in no more than 250 words why you would be amazing in this role and the earliest date you can start. Applications will be assessed until the candidate has been appointed

Application Instructions

Please submit CV and covering letter indicating why you would be suitable for this role.

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Refreshed on: 12 May 2021
Closing date: 21 June 2021
Job ref: Finance Manager
Tags: Finance
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