Home-based

£11000 - £13000 per year

contract,part-time,temporary

UWCGB 2019 - 001

About the organisation

The United World Colleges are a group of seventeen colleges across the world where young people aged 16-19 come together for two years to ... Read more

Job Description

Role Context:

United World Colleges Great Britain  (UWCGB) was incorporated as membership charity in 2004. It has an elected Board of Directors/Trustees which are also referred to as the UWCGB National Committee. The National Committee(NC) represents the United World Colleges (UWC) movement in Britain, Jersey, Guernsey, and the Isle of Man. Membership of the charity is defined by the board and currently comprises of British based UWC alumni and their families.

The United World Colleges are a group of colleges across the world where young people aged 16-19 come together for two years to study for the International Baccalaureate Diploma, engage in community service, and start conversations about how to make the world a better place. The National Committee system ensures a diverse range of nationalities are represented at every UWC. There are currently seventeen colleges, spanning Europe, North and Central America, Asia, and Africa. 

UWCGB National Committee:

UWCGB is an organisation run by and dependent on volunteers; working alongside other UWC bodies to make education a force to unite people, nations and cultures for peace and a sustainable future. The colleges do not select students directly; students apply to a National Committee (such as UWCGB) in their country of birth or residence (depending on specific eligibility criteria). National Committees run their own selections processes, which vary between countries. 

The GB National Committee is responsible for the selection of British students to attend all  of the United World Colleges around the world. This function includes continued support for students and their families  through the various taskforces. UWCGB is also tasked with engagement with British based alumni and fundraising to contribute to the scholarship fund that would allow students access to a UWC education regardless of their financial background.

Purpose:

The main purpose of this role is to provide administrative support and play a major role in facilitating efficient, positive and mutually beneficial relationships between UWCGB, volunteers, stakeholders and the wider UWC community. Volunteers are an integral part of UWC GB for key events such as Selections Short-listing, Selections Week, Orientation Weekend and Open Days. This requires coordination with an average of 40 volunteers (British based) each time.  In addition to this, UWCGB is building it’s capacity in the areas of community Engagement and Fundraising which will also require volunteer support. Reporting to the Chair and Vice-Chair, you will be responsible for further developing /updating the Volunteer database, coordinating volunteer involvement in various UWCGB events throughout the year and providing liaison support to facilitate engagement with students and the wider UWC community.

The Role – Volunteer Coordinator

  • Act as Lead/Focal point for recruitment, communication and logistics (e.g. ensuring DBS checks for volunteers under the age of 18; accommodation, transport and role assignment), for volunteers involved in all UWCGB activities e.g. Open Days, Selections and Orientation weekends.
  • Develop new strategies to attract/build membership of the database of volunteers interested in assisting UWCGB in various activities, ultimately contributing to increased alumni and community engagement.
  • Liaise with and where appropriate, attend task force meetings (Selections; Health and Wellbeing; Governance; Engagement and Fundraising), to determine needs in terms of volunteer support for different activities and tasks.
  • Update and maintain the UWCGB volunteer and membership databases; this includes approval and categorising of new registrations as well as refreshing content.
  • Attend UWCGB events to provide coordination of volunteer involvement and administrative support to focal task force as appropriate.
  • Create and post content related to volunteer and student activities for UWCGB social media channels including Facebook, Twitter and Instagram.
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The Role – Liaison Assistant

  • Support the different Task Forces in corresponding with stakeholder in busy periods.
  • Liaise with UWC Atlantic College as appropriate to provide further support in the correspondence process with candidates and their families as well as coordinate logistics for the Open Day and the assessment days wit regards to volunteers. 
  • Assist with the creation of a database British based alumni and provide support in corresponding with them for alumni news, events or activities.
  • Assist the NC with organisation and preparations for the UWCGB Annual General Meeting and UWC Day event.
  • Develop the database of current students and act as focal point for collection of student activities while at the UWCs.
  • Any other tasks as reasonably instructed by the Chair or Vice-Chair.

This is an exciting opportunity for anyone passionate about volunteering, education, alumni relations and of course, the values of the UWC movement, to join an evolving and passionate team. This role affords you the opportunity to make your mark by building and strengthening relationships with a wide range of stakeholders.

Person Specification: Knowledge / Skills/ Experience:

Essential:

  • Excellent written and oral communication skills.
  • Strong inter-personal skills and enthusiasm for working with people from varied backgrounds and at different levels.
  • Highly organised, proactive and capable of working using initiative and with minimal supervision.
  • Proficient in the use of Microsoft Windows and Office.
  • Ability to prioritise competing deadlines and work effectively under pressure.
  • Meticulous attention to detail.
  • A proactive and positive approach.

Desirable:

  • Familiarity with the UWC Movement.
  • Experience in database management; Ideally with in-depth knowledge of Raiser’s Edge.
  • An understanding and appreciation of volunteer management and or alumni relations or fundraising.
  • Experience with Mailchimp and Trello.
  • Preferably London-based.

Application process

  • Please submit a CV and cover letter detailing why you would be a good fit for the role by 8th March 2019.
  • Interviews to take place on 16-17th March 2019.
  • Inductions to be arranged end of March 2019.

Terms and Conditions:

  • Part-time, 1 year self-employed/contract position.
  • This is a flexible home-based position that will be measured on deliverables rather than hours.

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