Northampton, Northamptonshire
£40,322 - £42,792 per year
Permanent, Full-time
Job description

We are looking for an engaging, passionate and experienced finance professional to join our organisation as our Finance Manager. The post holder will form part of our charity's Senior Leadership team, and organisation that has 13,000 members, who all study at the University of Northampton. Our Finance Manager is responsible for ensuring that wthe charity delivers value for money for its members, is transparent in its operations, and supports effective decision making across the organisation. 



  • To produce annual financial statements for the limited company, consolidated accounts for the charitable group, and to arrange for their audit, filing and distribution.
  • To prepare and submit corporation tax and VAT returns as required, taking specialist advice as necessary.
  • To assist the CEO in production of strategy documents and associated forecasts, annual budgets and forecast revisions and other forecasts or analyses of performance as required for both internal and external use
  • To supervise the maintenance of appropriate accounting records and ensure timely production of management information for the charity and limited company in a format and frequency directed by their trustees/directors
  • To assist in the development of policies and procedures for the charity and limited company, including, but not limited to, those affecting risk management and financial controls
  • To make recommendations on the finance policies owned by the respective boards, including, but not limited to Reserves Policy and Investment Policy.
  • To supervise the payroll and ensure that payments and returns to the HMRC are completed as required, including monthly RTI. To ensure that all pension requirements are fulfilled in a timely manner
  • To be the ‘keeper’ of personnel records. Such records to be kept in a confidential manner and in line with relevant Data Protection Laws and internal Data Policy.
  • To act as Company Secretary for the trading company.
  • To ensure that relevant financial returns are provided to all external bodies (HMRC, Charities Commission, Companies House etc.) in a timely manner
  • To line-manage the Finance Team and undertake all related tasks (appraisals; staff development etc.)
  • To complete action for, and provide relevant information to the Operational Finance Committee.
  • Take a lead on the development of new financial systems and controls across the organisation if required.

General Ledger

  • Manage the Sage Finance system
  • Preparation of monthly management accounts
  • Preparing and posting of general ledger journals
  • Ensuring fixed asset additions are processed in accordance with policy
  • Processing of general ledger payments and receipts
  • Complete monthly bank reconciliations
  • Monthly management account adjustments and reconciliation to control accounts
  • Routine control accounts checks

Purchase Ledger

  • Reviewing purchase invoices for correct cost, account and VAT coding, checking to budgets checking invoice, checking to budget and ensuring authorised as per the financial signing limits
  • Liaison with budget managers, staff and external suppliers to resolve queries in relation to payments
  • Assisting when required with payment runs
  • Monitoring outstanding creditors & investigating credit balances
  • Preparing and posting of journals
  • Reconciling purchase ledger accounts to supplier statements
  • Credit card reconciliations
  • Ensuring internal and external finance procedures are followed
  • Run purchase ledger reports from Exchequer as required
  • Advising Finance Manager on Accounts Payable issues

Sales Ledger and Credit control

  • Assisting with the processing of Daily Banking Sheets, detailing income from commercial venues and Union clubs & societies
  • Enter sundry bank receipts, including income collected via web (MSL and Union Cloud systems) such as club and society membership fees, card receipts, interest and other income
  • Raise sales invoices e.g. for sponsorship and event income
  • Completion of sales ledger and customer account reconciliations
  • Update sales ledger customer account and cashbook as and when income is received
  • Liaise with customers regarding any queries sales invoices
  • Monitor aged debtors and actively manage the recovery of debt, liaising with budget holders and customers, and keeping a record of communications
  • Run sales ledger reports from Exchequer as required
  • Advising Finance Manager on Sales Ledger and credit control issues

Clubs and Societies

  • Process journals as requested, including allocation of Union grants to individual clubs and societies;
  • Facilitate regular reporting for clubs and societies
  • Be the main point of contact for clubs and society budget holders, including assisting in resolving any queries.




  • Eduacated to degree level
  • AAT Qualified Accountant
  • 3 years post qualification experience
  • Accounts preparation (statutory & management accounts)
  • Payroll and Pension auto enrolment experience
  • VAT (as applicable to charities)
  • Corporation Tax (as applicable to charities and their subsidiaries)
  • Understanding of the specific financial needs of the charity/not-for-profit sector (including SORP; fund accounting etc.)
  • Experience of implementing systems and control procedures
  • Advanced spreadsheet skills;
  • Competent in use of standard office packages (spreadsheet; word processing; database; presentation software) and accounting software
  • Experience of staff management
  • Able to communicate financial information to non-financial colleagues at all levels


  • Charity accounting qualification
  • 5 years post qualification experience, with experience in commercial or charity sector
Additional documents
Recruitment Pack (.pdf)
Check commute
Starting Address
Mode of transport
More about University of Northampton Students' Union
University of Northampton Students' Union


We are a registered charity, completely independent from the University. Led by students, backed by volunteers and staff, we s... Read more

Posted on: 22 June 2020
Closing date: 13 July 2020
Tags: Finance, Senior Management

The client requests no contact from agencies or media sales.

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