Derby, Derby
£18,525 - £21,671 per year
Permanent, Full-time
Job description

POST: Data & Administration Officer


RESPONSIBLE TO: Head of Operations

HOURS: Full time 37.5 hours per week (flexible working available – part time considered for the right candidate)

SALARY: £18,525 - £21,671 FTE (depending on experience) plus 5% pension contribution

CONTRACT: Permanent

CLOSING DATE: Sunday 27th June 23:30 

We are looking for a Data and Administration Officer to join our small dynamic team to support in the collection and analysis of data across the charity and it’s social enterprises. Upbeat Communities works with Refugees and Asylum Seekers in Derby and across the UK. The team provides welcome support for new arrivals, language classes, health and well-being activities, and enterprise and employment training.

At Upbeat, we recognise the positive value of diversity, promote equality and challenge unfair discrimination. We aim to recruit the person who is most suited to the job and welcome applications from people of all backgrounds.

Purpose of the role

  • To administrate organisational databases and support in the collection and analysis of organisational data from across the charity
  • To provide administrative support across the organisation including finance, operations fundraising and project delivery

Main duties and responsibilities:

Data Management

  • Provide administration of stakeholder databases including funders, donors and service users
  • Gather monitoring data from project leads for monthly dashboards
  • Support the Head of Operations with the analysis and presentation of organisational data
  • Support in the investigation and resolution of system issues across the organisation
  • Support the Head of Operations in data protection compliance and GDPR
  • Support with the development and implementation of monitoring and evaluation systems and tools to evidence impact


  • Handle first line enquiries across all the charity’s communication platforms (telephone, email, website) maintaining good stakeholder relationships
  • Manage information and online filing, using Office 365
  • Perform administration and support for IT and communication systems
  • Assist the Chief Executive and Finance Manager with administration support including generating financial and other reports
  • Support in the efficient use of premises and manage purchasing, leases/ bookings
  • Provide administrative and data management support to the charity’s projects and social enterprises
  • Support the Finance Manager in the day-to-day management of the charity’s finances

Human Resources

  • Assist the Finance Manager in processing staff wages, pension payments and payments to HMRC
  • Support recruitment and induction processes for new staff and volunteers and undertake DBS checks where required
  • Support with the improvement of staff & volunteer training and development
  • Maintain accurate records of staff entitlements using our online HR portal


  • Make an active contribution to the overall work of Upbeat Communities through team meetings, staff training, awareness and fundraising events, and any other appropriate activities
  • Be committed to, and work in accordance with Upbeat Communities’ Christian values and ethos, as well as adhering to all organisational policies and procedures
Posted on: 30 May 2021
Closed date: 27 June 2021
Tags: Admin, Finance

The client requests no contact from agencies or media sales.