FRU provides representation in social entitlement and employment tribunals for people who can’t afford lawyers. We represent approximately 500 clients annually in tribunals across London and the South East.

Most of our work is done by approximately 300 volunteers, generally law students on the Bar Course or the Legal Practice Course/SQE. They are supervised by our legal officers.

We are a small, hard-working team looking for someone with a friendly and positive attitude to join us at our vibrant central London office. You will need enthusiasm and highly developed interpersonal skills as you will be the first point of contact with clients and volunteers in this exciting role. You will have a genuine interest in providing our clients and volunteers with an exceptional level of service, as clients in particular often approach us about stressful issues. Reception experience is advantageous but not-essential.

You will also be responsible for processing cases referred to us from across London and the South East, managing case files and incoming and outgoing post. Previous experience with Salesforce or another client database is useful but not-essential.

As a member of a small team you will need to be flexible and able to make good decisions about when to follow guidance and when to ask a colleague. This post might suit someone who is looking for experience in a legal environment (but you won’t be involved in giving legal advice), or a charity.

At FRU we are passionate about equal opportunities and welcome applicants from diverse backgrounds.

The closing date for applications is Monday 6th June 2022 at 9am.  Interviews will be held on Monday 13th June 2022.

A Job Pack is available on our website and attached below, which has further details about the position including the Job Description and Person Specification and more details about how to apply.

Please apply via the application form available on our website and attached below, CV's will not be accepted.

A vital member of the TASO team, the Office Administrator is responsible for  ensuring a highly professional and welcoming environment for stakeholders and staff at TASO. Making sure things are done in the most efficient and friendly way is the key priority for this role. They will be organised and comfortable working in a busy environment with competing demands on their time.

The Office Administrator is TASO’s organiser. Reporting to the Head of Operations they provides support on key functions of the organisation such as finance, HR, governance and events.They lead on organising TASO Board and Committee meetings, including minuting. They ensure team meetings are diarised, help coordinate team days and assist in the delivery of TASO events.  In addition, they will provide general administrative support to the team, including diary management  for the Director. We are a small team of around 10 people and the candidate will be at the heart of the organisation’s values-based culture and effective delivery.

The Office Administrator will provide financial administration such as receiving invoices, uploading them on to our bookkeeping system and reconciling. They will also fill and process the team’s expenses. 

As expected with this type of role, they will be required to maintain robust records and assist with matters of GDPR compliance, health and safety and a variety of other administrative  activities as and when required.

We are committed to finding the right candidate for this role and welcome applications from people who have the relevant skills, attitude and experience gained from any sector and are at any point in their career. We are offering this role on a three day a week basis and can be flexible as to how those hours are split over the working week.

Salary: £28k - £30k (pro rata) 

Location: London with home working 

Hours: PT 3 days a week (21 hours per week) 

Term: Permanent 

Holidays: 27 days plus public/bank holidays, 

Pension: Employer contribution: 8%.

TASO is a learning organisation which is committed to promoting and enabling our team in their training and development.

This role reports to the Head of Operations

Deadline for applications: Monday 6th June 2022 at 9am 

Interviews will take place on W/C 13th June 2022 

Candidates must have the right to work in the UK.

General office administration
·Handle all incoming and outgoing post
·Maintain office equipment and supplies and manage invoices
·Taking donations to the bank and completing corresponding financial paperwork
·Providing day to day support on technology e.g. laptops, office AV systems and printers
·Undertake reception roles - take/forward switchboard calls, manage reception email account and organise hospitality for visitors
·Management of the reception mailbox; ensuring emails are forwarded/actioned in a timely manner
·Ensure the photocopier and other equipment in the post room is in working order
·Order stationery for Charity staff, milk, etc. and manage respective suppliers, including checking, coding and submitting invoices
·Manage office oyster cards, recycling of paper, etc
·Manage office telephony system and act as first of point of call for queries relating to telephony system
·Ensure meeting rooms are clear of cups/glasses, etc. at all times.
·Admin projects as directed by the COO, Operations Manager or other members of the Senior Management Team.

Facilities management
·Daily inspection of the office including, kitchen & toilet areas to ensure cleaning is up to required standards and all facilities are in working order
·Oversee office cleaning supplier and ensure that the service is delivered in line with agreement
·Maintaining health & safety standards alongside Operations Manager with advice from H&S consultants
·Weekly inspection of fridges, ensure they are kept clean
·Liaise with facilities suppliers and arrange for repairs to fixture and fittings
·Liaise with main reception desk for general office management
·Act as point of contact between the Charity and the landlord's managing agent for day to day management on general building related issues

HR administration
·Recruitment of new staff, onboarding and induction processes
·Liaising with IT for new starter hardware and desk setup
·Monitoring of staff office attendance and leave (WhosOff platform)
·Administration for staff who leave

The above list of responsibilities is not exhaustive. From time to time, the post-holder may be required to carry out other such duties that are broadly consistent with the role, as reasonably requested by the Operations Manager.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

Dalit Solidarity Network UK (DSN-UK) is an organisation working towards equality and social justice for Dalits (formerly known as ‘untouchables’) both in the UK and other countries affected by caste-based discrimination, with particular focus on South Asia. We are a small, pioneering organisation in the UK, working jointly with other likeminded groups, building strategic alliances to maximise advocacy opportunities and build a stronger network of organisations raising the issue of caste discrimination both in the UK and in countries affected by caste-based discrimination.

The focus of our work is to change values and practices through policy changes worldwide, to raise awareness through education, and to work with Dalit communities in South Asia and the UK to achieve their demands for human rights and justice through an effective advocacy programme.

We are now seeking a part-time Office Administrator for 2 days/week starting mid-June 2022, initially for one year. The hours can be worked flexibly with prior agreement of the Director. Hybrid-working arrangements (from home and on site) will be considered.  Some evening or weekend work might be required.

Please send your CV and a one page covering letter outlining your key skills and experience  by Wednesday 10 June 2022.

Job Description

Job Title: Office Administration and Outreach Support

Purpose:To support the Director in all aspects of administration to ensure the office is run efficiently and                                               within budget

Reports to: Director

Supervises:None

Salary:£20,000 per annum (Pro-rata £8000)

Duration: 2 days/14 hours per week (initially for one year)

Responsible to:            Director

ROLE & RESPONSIBILITIES

Administration:

1. Responsible for day-to-day administration and office management
2. Providing secretarial assistance to the Director & diary management.
3. Management of membership and updating membership database
4. Assist in all legal and obligatory requirements and submissions for a charity in the UK including Gift Aid submission
5. Maintenance of files and records both physical and computerised system filing and computerised database systems and email lists.
6. General office management including scheduling meetings, arranging travel, managing expenses, liaising for office management, ordering office supplies, etc
7. Organise and take minutes for key meetings – including quarterly Board meetings and AGM.
8. Undertake such duties and responsibilities appropriate to the role as the Director may request.

Communication and Outreach:

1. Maintain and update DSN-UK website and social media.
2. Dealing with media and general enquires by email, telephone or post promptly and efficiently to always promote a positive impression of DSN UK.
3. Coordinate internal and external information-sharing and communication with stakeholders and network partners
4. Assist with knowledge management, archiving and documentation.

Finance and Accounts:

1. Responsible for maintaining records of all financial transactions and reconciliation of all bank statements.
2. Entering petty cash transactions, including staff expenses and debit card transactions.
3. Ensuring all financial records are clear and complete and filing is up-to-date.
4. Assist in the preparation of budgets for donor proposals to ensure all relevant costs are included and that the budget is accurate and comprehensive. Undertake reviews/revisions as needed.
5. Follow up on all internal and external financial queries as quickly as possible.
6. Liaise with audit and payroll agencies.

PERSON SPECIFICATION

KEY SKILLS/EXPERIENCE

ESSENTIAL

1. Experience of working in an office providing admin support, including the ability to use Microsoft Word, Excel, and Outlook
2. Experience of management of spread sheets for budgeting, financial analysis and reporting
3. Good digital communications skills - including writing emails, newsletters, and drafting web copy, demonstrating good written and oral communications skills in English
4. Knowledge and experience of mass email tools and systems
5. Experience in taking formal minutes or notes
6. Ability to carry out instructions quickly and accurately
7. Good interpersonal skills
8. Excellent attention to detail
9. Ability to work on own initiative and sometimes unsupervised
10. Ability to work as a member of a very small team
11. Ability to work to deadlines.

DESIRABLE

1. Experience of updating, managing and maintaining a website and social media platforms
2. Experience of working in the UK Voluntary Sector                 

QUALITIES

1. Self-motivated, resilient, proactive and confident
2. Efficient in aspects of administration and working to tight deadlines
3. Ability to manage and prioritise own workload
4. Ability to work in a very small organisation
5. Interest in social justice and human rights, ethics and/or caste-based discrimination.

Please note CANDIDATES WILL NEED TO PROVIDE PROOF OF PERMISSION TO WORK AND RESIDE IN THE UK

Job Title: Private Office Administrator 

Region: London (hybrid working)

Directorate: Director General Office 

Contract: Permanent, Full Time, 35 hours per week 

Salary: £24,600 to £25,700 per annum (inclusive of London Weighting) 

The Role 

At the Royal British Legion, we believe in building on potential. As Private Office Administrator your ability to assist the Executive Assistant and Chief of Staff in providing administrative support to the Private Office of The Royal British Legion could have a real impact on people’s lives. 

At its heart, RBL is a people organisation. People who want to do the very best for others, while at the same time making the most of the opportunities and experiences we offer them. 

We are the country’s largest Armed Forces charity, with 210,000 members, 50,000 volunteers and a network of partners and charities; helping us give support wherever and whenever it’s needed. 

As Private Office Administrator, you will be responsible for managing all correspondence received by the Private Office, drafting well-judged responses and handling the Director General’s complex diary. You will have the confidence to liaise with a broad range of stakeholders, including the Legion’s senior management team, Government Ministers and the Royal Household. In addition, you will provide assistance to the Director General’s Chief of Staff and have experience of building and uploading meeting packs as well as monitoring key deadlines. 

If successful, the main duties of your role will be: 

• Manage all correspondence received by the Private Office 

• Complex diary management, including compiling and coordinating appointments, meetings and events 

• Prepare basic briefings ahead of key events and meetings 

• Assist with Royal Household liaisons; keeping track of all requests and correspondence sent/received, on behalf of The Royal British Legion 

• Provide general support to the EA, as required 

• Directly assist the DG in the EA’s absence

• Assisting the DG’s Chief of Staff with diary management, building and uploading meeting packs, monitoring key deadlines and other ad hoc duties 

• Undertake research projects for the Private Office 

• Organise travel and accommodation for the DG, using the in-house booking system. 

• Assist with the maintenance of budgets, ensuring invoices and expense claims are submitted and authorised appropriately 

• Fielding calls directed to the Private Office, as appropriate 

• Produce a basic agenda for the weekly Directors’ meeting 

You will be experienced in Microsoft Office, have excellent written communication skills, with a high level of attention to detail and the ability to build relationships across the organisation. Ready to learn, with a positive attitude, you will make a valued contribution to the running of the Private Office.

This role will involve hybrid working, travelling on some days (minimum of 2 per week) to our Head Office, which is located at Haig House, 199 Borough High Street, London SE1 1AA, and working from home on other days.

This is a full time post, however consideration will be given for flexible/part time working

About the Royal British Legion 

Across the country, in every city and on every street, RBL is there to support our Armed Forces community.

It's this mission, this scale, this challenge, and the values we all live by, that makes the RBL such a fulfilling place to thrive. 

If you want to give your days meaning. To put your passion into a role with real impact. To support people and be supported yourself. In an inclusive team that faces every challenge together. Whatever your interests and ambitions, whatever your background, we think you’ll find a role here that works for you, with career opportunities right across the UK. 

Diversity Statement 

We believe that the compassion, understanding and service we show each, and every individual customer should be reflected in the way we all support, respect and include every individual who works with us. 

It’s because of this that we have strived hard to create a One Legion culture that we can all feel part of and succeed in. It’s why we make sure that you have the opportunities you need to learn and develop. It’s why we’re invested in making RBL a truly inclusive place to work, where everyone can be themselves. It’s why you’re welcome, whoever you might be. 

It’s why we welcome applications from people with diverse backgrounds and experiences. 

How to Apply

Please click ‘Apply Online’ 

Closing date for this role is: Thursday 19th May 2022 

Executive Assistant and Head Office Administrator

Leatherhead

£25,000pa + benefits (25 days annual leave, reward scheme and pension)

Rainbow Trust Children’s Charity enables families who have a child with a life-threatening or terminal illness to make the most of time together, providing expert, practical and emotional support, where they need it for as long as it is needed.

About the role:

This Best Companies Top 100 mid-sized company and Top 20 charity is looking to appoint an Executive Assistant to provide proactive and efficient administrative and operational support to the Senior Leadership Team and the Board of Trustees, whilst observing the strictest confidence.

Reporting to the Chief Executive you will be responsible for a wide range of cross-organisational tasks and projects, including leading on general operational issues in Head Office including franking machine, stationery orders, cleaning materials, managing and monitoring switchboard voicemail messages, sign-in sheets, shredding, parking etc. You will act as key point of contact for Trustees and a wide range of external contacts, maintaining a professional, confidential and responsive approach.

Having worked in an administrative support role, you will have exceptional organisational skills and will support the Senior Leadership with their day to day activities, including the monitoring the progress of their various projects and organising, as required, internal and external meetings for each SLT member including sector-wide meetings.

Location: Our modern Head Office is situated in Leatherhead, Surrey located just 45 minutes from London Waterloo and Victoria and 25 minutes from Guildford.  We are less than a 10 minute walk from Leatherhead Station and the town centre, with free on-site parking.

What we’re looking for:

• A co-operative working style – you are able to work well with others, thrive working at a steady pace with a desire and willingness to help others
• A confident user of MSOffice and experience of managing multiple diaries – you are neat and organised, produce high quality accurate work, are able to carry out instructions carefully and respond promptly to enquires.
• Strong verbal and written communication skills and a team-oriented focus
• Patient and consistent – you have better-than-average attention to detail and accuracy, even with repetitive work, and make cautious decisions within clear guidelines

Applications will be particularly welcome from those who have volunteered or worked in a charity, are educated to A level or equivalent and have previously worked in a busy administrative office, in a role that provides support to multiple people.

What we offer:

We have a range of fantastic benefits that we offer our employees. If you’d like to find out more about these benefits and working with us more information can also be found in our Candidate Pack.

How to apply:

To apply, please send your CV and a covering letter highlighting why your application should be considered above others to us via the link.

Interviews will take place at our Head Office in Leatherhead with the dates to be confirmed.

We will only contact those applicants who have been successful.

Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

An enhanced DBS disclosure will be required for this post.

As a CQC registered organisation, it is an expectation that all Rainbow Trust employees are fully vaccinated against Covid-19 (unless medically exempt).

Rainbow Trust is committed to safeguarding and promoting the welfare of children and young people and expects all employees to share this commitment.

Rainbow Trust is an equal opportunities employer and a Best Companies Two-Star rated organisation.

This is a really exciting time to join Girlguiding. We have much to be proud of in our one hundred years of history, but we know that to remain vibrant and relevant to young people we must continually evolve.

We have begun a process of significant change: transforming the organisation so it can meet the challenges of the future by putting young people at the heart of our organisation. We are on a mission to amplify the voices of girls and young women, so they can champion change in their own lives and the wider world; to build strong partnerships that can increase our reach and impact; and to increase the support we offer our amazing adult volunteers who deliver incredible experiences to young people across the UK every week.

We’re looking for a proactive multimedia projects administrator, to help with all aspects of multimedia administration, supporting the team to create high-quality, creative and on-brand photography and video content.

As part of the brand and creative team, the post-holder will be organised, efficient and process-driven. They will be comfortable working with new systems such as Digital Asset Management software, and managing sensitive data as part of GDPR and consent processes.

Girlguiding values the differences that a diverse workforce brings and is committed to inclusivity, and to employing and supporting a diverse workforce. Girlguiding is proud to be part of the Stonewall Diversity Champions programme, a member of the Business Disability Forum, and a member of Time to Change – improving attitudes towards mental health. While Girlguiding’s young members may be girl only, our staff team is mixed gender. We welcome applicants from all backgrounds and do not discriminate on the basis of age, disability (physical or mental), gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion and belief, sex, and sexual orientation.

We are committed to supporting our staff to achieve a good work-life balance and offer flexible working options wherever we reasonably can. Girlguiding is a COVID secure employer, offering hybrid working and providing support for all employees during the current pandemic. All staff are required to carry out our online health and safety training and complete a DSE risk assessment to ensure we can provide the support you require.

Prospectus is delighted to be working with a leading International Foundation, to recruit for their new Administrator - CEO's Office. This unique opportunity is offered on a permanent basis, with a flexible hybrid working policy and great benefits.

The Administrator will provide comprehensive, proactive administrative support to the CEO Office, and EA support to the wider C-suite. In this wide and engaging role, you will work within the CEO's office to provide a secretariat function, taking minutes and facilitating actions, supporting the preparation and delivery of governance functions, including board papers and reports. You will be responsible for coordinating events planning, such as for away days, company wide events days and supporting on national and international events. The Administrator - CEO's Office will take responsibility for the day to day administration of the c-suite, and ensure its smooth running. You will also provide diary management and EA cover during periods of leave.

The right candidate will have extensive Administrative experience, and be used to working in busy and complex environments. You will thrive in providing excellent organisation and preparation, and possess excellent interpersonal skills. You will be able to engage others and work well in supporting a team, as well as hold discretion and confidentiality. With a flair for prioritisation and ensuring excellent service to your stakeholders, you will relish the chance to provide your expertise in this high profile organisation.

Interviews will be being held on a rolling basis.

Prospectus welcome candidates from a diverse range of backgrounds. Please let us know if we can help you with the application process in any way. We are more than happy to make any reasonable adjustments to enable all interested candidates to apply.

If you are interested in applying to this position, please submit your CV in the first instance. If your experience is suitable, we will send you the full job description and will arrange for a call and/or meeting.

We are proud to be partnering with London Nightline to find an outstanding part time Office Manager for 3 days per week (flexible days & working)

The Officer Manager will lead on the infrastructure, maintenance, security, administration and financial management to the charity to ensure the volunteers have the best possible environment from which to deliver the service. The Office Manager will also provide support to the co-ordinator in understanding charity finance and administrator.

One of the main responsibilities will be to hold responsibility for premises management, including liaison with landlord. The postholder will have to undertake office IT systems, including Office 365, CRM (Hubspot), website (WordPress with membership site MemberPress) and other platforms and tools as required. Another responsibility will be to monitor the organisation's expenditure and income and assist the Co-ordinator in their understanding of the accounts as well as to prepare quarterly management accounts for Trustees and simple year-end accounts for examination by our Accountants.

In order to be considered for this post, you will need to have demonstrable experience in a senior administrator or office management role. Also, must have experience of maintaining financial records and managing a budget as well as understand HR policies, and a commitment to inclusion and diversity. The postholder should have the ability to use Microsoft Office and have great communication skills. It is very important to be able to juggle competing workloads and priorities and to work to deadlines. The right candidate will be committed to diversity, inclusion and equality of opportunity. Also, will have ability to work flexibly to meet the needs of the organisation, including occasional evenings and weekends.

If you are interested in finding out more about this exciting opportunity, please apply by sending a Word copy of your CV.

Key role responsibilities:

• Managing phone calls and correspondence (post and email)
• Sending out charity and fundraising resources
• Scheduling meetings and team events, booking meeting rooms, taking minutes, and maintaining Google Calendar
• Maintaining staff contact details and organising DBS checks
• Managing file storage on Google Drive
• Responding to volunteer enquiries and keeping the volunteer database updated
• Organising and tracking stock, placing orders when necessary
• Creating and sending out invoices
• Providing general administrative support to the CEO
• Providing admin support for education events e.g. organising conference folders for delegates, liaising with printers/designer, etc.
• Providing admin support for the growing stem4 digital portfolio.
• Providing admin support for fundraising events e.g. helping plan and manage the annual stem4 Youth Mental Health Day/Parent Mental Health Day.
• Supporting other charity events and activities as necessary. This will include sending prospective individual and other fundraisers fundraising packs, liaising with how they might be getting on with their fundraising efforts, making sure they have set up charity giving, writing thank you notes and including a short piece about their fundraising efforts on the website or similar when they finish.
• Managing on-line systems such as Zoom, assisting during webinars.
• Working with our Head of Fundraising (HofF) to assist on all fundraising admin activities
• Logging into the fundraising platforms each week and reporting on new activity to report to HoF.
• Keeping eye on Facebook etc and flagging fundraising activity through these channels
• General office maintenance including coffee/tea/milk and office supplies etc is stocked. First Aid/Fire/Burglar Alarm
• Preparation for meetings e.g. refreshments

Person specification:

Highly desirable:

• Minimum Maths and English GCSE A-C
• Strong organisational skills and attention to detail
• Strong interpersonal skills and ability to work collaboratively in a small team
• Strong written and spoken communication skills
• Ability to plan your own work, work on your own initiative and meet deadlines
• Be reliable, trustworthy and dependable, and maintain confidentiality
• Excellent customer service skills
• Flexible, proactive with a ‘hands on’ approach and a ‘can do’ attitude
• Excellent IT skills – particularly in MS office and G Suite

Desirable:

• Previous office admin experience
• Level 2 Diploma or higher in Business and Administration or equivalent

About stem4:

stem4 is a Wimbledon-based charity that supports teenage mental health by targeting early identification of commonly occurring mental health issues in teenagers; raising awareness and enhancing detection, education, and motivation.

stem4 provides comprehensive, evidence-based online information via their website, targeting four specific areas of mental health: eating disorders, self-harm, depression & anxiety, and addiction. stem4 runs conferences for students, parents, teachers and health professionals, bringing people together to share experiences and to work towards best practice. stem4 has also developed a portfolio of award-winning apps and an educational programme that supports the mental health of young people.

Note: If you do not hear from us within two weeks of the closing date please presume your application was unsuccessful on this occasion. We appreciate your interest in our organisation and we thank you for taking the time applying for the position. 

Office Manager, Office Admin, London, Customer Service, Team Leader, £15.45 per hour, 12 weeks initially

Your new company

You will working for a research organisation run by a University, whilst funded by a government organisation in the heart of London.

Your new role

? Lead on day to day management of health and safety in line with respective guidelines;
? Building and maintaining a strong and effective relationship with the University Health and Safety team, working with them to ensure the organisation is compliant at all times;
? Responsible for the efficient, effective and professional working of the reception desk;
? Maintenance of the office to a high standard to ensure a corporate image is presented at all times. This includes all common areas, reception, meeting rooms and hot desks;
? To act as the first point of contact demonstrating a proactive and customer focused approach to problem and issue resolution;
? Contribute to the review of the new starter experience by proactively seeking feedback from key stakeholders and making recommendations for improvements and enhancements to the process to ensure it remains relevant and fit for purpose;
? Reviewing business processes and suggesting approaches to support continuous improvement;
? To share knowledge on own areas with members of the immediate team and colleagues across the organisation through processes including compiling instructions and guidelines and face-to-face discussion;
? Line management and development of the Business Support Assistants and the receptionist

What you'll need to succeed

? Proven experience of excellent self-management skills, including ability to deliver and work to deadlines, high motivation, efficiency, responsiveness, determination and resilience;
? Experience of managing the full employment lifecycle and workload of administration staff including recruitment, probation, appraisal, development and performance management;
? Experience of health and safety management;
? Proven ability to successfully manage several projects / initiatives simultaneously and to juggle competing priorities;
? Evidence of excellent customer focused communication and interpersonal skills;
? Proven judgement to take decisions without reference to others, as appropriate and to work independently;
? Experience of working within a team and of working collaboratively on project outputs;
? Ability to build, maintain and develop effective working relationships inside and outside the organisation;
? Evidence of strong leadership skills and ability to effect change;
? Available and willing to travel to Leeds

What you'll get in return
A 12 week contract based in the heart of London in a great location working for a reputable organisation. This contract has the potential to be extended

What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV. If you have not been contacted, please assume you have not been successful

Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

We are currently looking for a enthusiastic and experienced Admin and Premises Manager to join our team. Our new Admin and Premises Manager will work to provide excellent administrative support and ensure our facilities are well maintained. They will also be working closely with the CEO to identify and develop systems and procedures which support the smooth running of operational activities.

The closing date for this role is 9am Monday 13th June. Interviews will be held in the week commencing 20th June.

If you would like further information about the role and Headway East London, please contact Anna McEwen

We’re recruiting for an Office & Refurbishment Administrator (9 month fixed term contract) - join our team!

The Trust’s aim is to ensure that everyone, everywhere knows about the Holocaust and its lessons for today. In order to continue our vital work, we are expanding our dedicated team. We’re looking for someone with passion, drive, and determination.

The Holocaust Educational Trust team is made up of hard working, energetic people who are passionate about our mission to educate every person from every background in the UK about the Holocaust and its contemporary relevance. We believe that the Holocaust must have a permanent place in our nation’s collective memory. We work across the UK, providing a wide range of educational programmes.

As the Office & Refurbishment Administrator you would assist the Office Manager with the planned office refurbishment and set up of temporary offices. You will also assist staff working in temporary offices, onsite at the core office during the refurbishment and those working remotely by managing all of the administrative activities that facilitate the smooth running of an organisation.

This role is a fixed term role to help facilitate the office refurbishment, with as little disruption to the team as possible, and is an opportunity to gain experience of a large building project from start to finish.

The successful candidate will have the following skills/qualities:

• Excellent communication and people skills

• Ability to multitask effectively

• Strong organisational skills

• Proactive, self starter

During your time at the Trust, you’ll:

• Assist the Office Manager with finding temporary office and storage space

• Assist with the set up of the temporary office

• Work with the Office Manager to ensure the smooth running of the physical and virtual offices, including utilities, supplies, repairs and security

• After the refurbishment is complete, assist with the set up of refurbished office and the teams return

• Undertake IT troubleshooting and liaise with our external IT consultant to ensure the good maintenance and operation of the IT network

• Act as the central point of contact for telephone, email and postal enquiries

• Ensure that all filing, both paper and electronic, complies with our data protection guidelines.

• Provide day-to-day administration for the office, including maintaining office supplies and equipment.

• Assist with identifying and booking staff training.

 Like the rest of the Holocaust Educational Trust team, you will also benefit from:

• Flexible working – staff have the flexibility to work their contracted hours around the core hours of 10am – 4pm

• Annual leave - 22 days annual leave each year plus bank holidays, pro rata for fixed term contracts under one year

• Office Closure days - The office will be closed on the Jewish High Holy Days of Rosh Hashanah and Yom Kippur when they fall on a weekday. It will also be closed from Christmas Day, up to and including New Years Day.

• Pension - Following the successful completion of the probationary period, employees are automatically enrolled into our pension scheme.

• Private medical insurance – this is a taxable, opt in benefit.

• Sick Pay

• Life assurance -This benefit pays out 4 times an employees annual salary to their nominated person should they pass away during employment.

• Income Protection - Following the successful completion of the probationary period, employees are automatically enrolled into our income protection scheme that pays the employee 60% of their salary if they are unable to work due to long term sickness.

• Employee Assistance Programme - a confidential employee benefit designed to help you deal with personal and professional problems.

• Season ticket loans

The official closing date for this role is 10am May 5th 2022, please apply through the link below before this date.

The role is responsible for providing a reliable presence within our office, and to be the first point of enquiries for members of the public. In addition to office and training centre tasks, the role will be responsible for supporting Project Managers to oversee the smooth delivery of our projects. As a team player, you will be flexible and dynamic, happy to jump into busy projects and apply your organisation and communication skills to help solve problems and improve efficiency. 

On a typical day, you might: answer customer enquiries and direct them to the relevant department/team, support a Project Manager with booking an instructor for an upcoming Cycle Training Course, input feedback data into the CRM, print certificates for participants, send confirmation emails to participants, attend and contribute to the weekly Operations Meeting.

As we continue to scale our offer to corporates and businesses we require people who will focus on quality delivery, providing a professional service, while acting as an ambassador for the whole of Bikeworks.