Operations Administrator Jobs in Home Based
The Finance and Operations Manager is a key member of Tara Theatre’s team, overseeing the company operations and financial processes. They work alongside a Freelance Finance Director and the Executive Director.
Tara Theatre is a company limited by guarantee, and a charity. It has two trading subsidiaries, Tara Productions and Tara Enterprises. We currently have an annual turnover of circa £1 million.
We manage our finances and payroll in-house, using Sage accounting system.
We welcome applications from those looking to take on their first manager position, as well as candidates who may be returning to work after a pause in their career or looking to balance a role with their wider caring or parenting responsibilities.
For this role, we are open to conversations around either a full time or part-time contract and/or flexible working.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
We are looking for a friendly, organised individual to join our small team as the Operations Officer. You will help underpin the work of Music as Therapy International, a charity which inspires, guides and champions the use of music to strengthen care around the world.
Working closely with the charity’s existing team, responsibilities will include:Project Administration, External comms, Financial Administration, Fundraising, Governance, and Team Administration.
Our Operations Officer will need to be a positive and pro-active team player, who is systematic in their approach to administration, and gives strong attention to detail. We’re looking for an excellent communicator (in written and spoken English) given the part they will play in our use of External Comms. They will have charitable mindset and a real interest in the impact of our work. Strong numeracy skills are also integral to this role.
It is a broad role with plenty of opportunities for agency, and scope to progress and specialise with experience. It would suit someone keen to immerse themselves in all aspects of working with a small charity, whether at the start of their career or following experience acquired in other sectors.
The role is office-based (at the Oval, SW9) and may be undertaken within a 4 or 5 day/week contract (negotiable).
Closing date for applications: 11th April 2024 We are working towards appointing to this role as soon as possible and so interviews will take place as applications are received.
If you have any questions prior to applying, please get in touch.
Please submit your CV and a Covering Letter answering the following two questions (max. 200-300 words per question):
1) What attracted you to the Operations Officer role at Music as Therapy International?
2) What do you think you would bring to the role, that might be different from other people?
The client requests no contact from agencies or media sales.
The Director of Operations will be a key member of our leadership team, enabling our growth through strategic and structural operational planning, implementation and delivery, ensuring that we realise our vision across our Resourcing Church network.
The successful candidate will be joining a growing church community at an exciting juncture in our history as we prepare to celebrate our 150th anniversary. Our church is thriving, with a large, diverse, and committed congregation, which reflects our community in Brixton, Camberwell and Kennington. We are a place of welcome and inclusion for LGBTQ+ people, and we are a training parish, with many ordinands, curates and musicians spending time here in recent years.
We have a thriving music programme with over 100 children singing in three choirs weekly, and we are active in our service to the community. We have two church schools, St Gabriel’s College and St John the Divine Primary School, and we are involved in a wide range of community and social action programmes from London Citizens to the Robes homeless shelter.
The successful candidate will work closely with the Vicar of St John the Divine to ensure the strategic priorities of the St John the Divine Resourcing Church network – currently St John the Divine Kennington, St Faith’s North Dulwich, and the Korean congregation at St James’ Malden – are delivered. They will also support our wider leadership team, including clergy, and lay leaders.
As our own network and congregations grow, we anticipate that there will be opportunity for the post-holder to grow the remit of the role and develop their career within the position.
Are you passionate about tackling climate change and supporting the development and growth of a dynamic organisation? Do you want to use your experiences of operations to support a mission driven team? Then you could be UK100’s new Operations Officer.
The role will help coordinate and manage collaboration across the entire organisation and between teams at UK100. The Operations Officer will manage the office space, plan team events, support staff onboarding and recruitment, and drive HR and internal policies and procedures such as DEI, Ways of Working with various systems, IT security and GDPR. They will drive the development and delivery of UK100’s operations, supporting the Chief Operating Officer, and progressing the improvement of UK100's internal systems and processes. It will involve developing UK100’s CRM system and supporting team members' use of the CRM and the management and administration of our Finance and budget systems.
Equity, Diversity and Inclusion: UK100 is actively taking steps towards developing new opportunities for people from an array of backgrounds, ensuring that everybody has an equal opportunity and is not treated differently or discriminated against because of their characteristics. UK100 values the voices of each of its employees in order to progress in a collaborative, innovative and well balanced way. The postholder will be expected to echo and support this. This can be found on the UK100 website here.
Key responsibilities:
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Maintaining UK100’s Customer Relationship Management system, including making updates that change front end form and function, coordinating with the service provider for training and updates and supporting UK100 staff in using the CRM.
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HR processes including supporting recruitment, staff onboarding, and off-boarding. Maintaining a HR Calendar and staff policies, and monitoring and reporting across various HR areas.
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Working with the finance team to track all of UK100 payments and expenses. Including maintenance and oversight of UK100 payments and support with UK100 grant budget tracking. Supporting the annual Financial Audit where necessary.
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Managing relationships with 3rd party suppliers, ensuring efficient payments and working with the bookkeeper on invoicing. Reviewing overhead contracts ensuring best value for money.
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Providing support for UK100’s Business Supporter Network including drafting contracts, updating BSN opportunities in the CRM and taking minutes from BSN meetings.
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Support UK100’s management of IT systems including for example Drive folder management, group email accounts, administration of G-Suite, Zoom and Monday and security settings and good practice.
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Developing and improving UK100 policy and procedure documents and owning and maintaining key organisational documents. Developing working processes with the team, for example on internal communications and ways of working.
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Office management and coordination with our workspace provider. Managing UK100 equipment and the UK100 fixed asset register.
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We are a small team. Ad hoc duties will thus arise, and every team member is expected to support the team efforts.
Place in organisational structure:
The post holder will report to the Chief Operating Officer, and be part of the Operations Team.
Key Relationships:
Internal: All team members
External: CRM provider
Office / workspace managers
IT service providers, administrators, and support
Benefits:
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Competitive salary
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25 days annual leave (plus statutory bank holidays)
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An additional 3 days paid leave over Christmas period
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An additional 2 days of paid leave per year to volunteer
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Subsidised gym membership
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Enhanced pension offering & access to professional pension advice
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Competitive Parental Leave policies
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Opportunity to request a Sabbatical after 1 year of service
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Company MacBook Air
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Work from home allowance
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UK100 supports flexible working arrangements
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Mental Health first aider
Special Note: This job description does not form part of the employment contract but indicates how that contract should be performed. The job description may be subject to amendment in the light of experience and consultation with the post holder.
Applicants must have the right to work in the UK.
Person Specification
Criteria
Knowledge
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Understanding of relevant organisational best practice and the systems and processes that support it
Experience
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Using G-Suite / Office applications and Zoom
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Using and developing a database / CRM
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Able to develop and maintain effective relationships
Skills and abilities
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Strong attention to detail
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Excellent communication skills and email manner
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Effective project management skills
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Strong digital literacy, experience with G Suite, Zoom and Excel preferable
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Being able to perform tasks efficiently under pressure
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Solution oriented, and proactive problem solver
Other
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Committed to the vision of UK100, with a motivated, can-do attitude
UK100 is a cross-party membership organisation that supports the most ambitious councils to go further and faster on their Net Zero and Clean A...
Read moreThe client requests no contact from agencies or media sales.
About us:
The Humane League UK is a charity ending the abuse of animals raised for food by influencing the policies of the world's biggest companies, demanding legislation, and empowering others to take action.
We're a mission-driven, energetic team focused on problem-solving and effective teamwork, and have grown significantly over the last few years.
Thanks to our effectiveness, The Humane League has been named Top Charity by the independent evaluator Animal Charity Evaluators for every rating period since 2012.
THL UK is an equal-opportunity employer. We are committed to furthering equity and inclusion, and we value diversity. We seek people from a wide range of backgrounds who will bring a fresh perspective to the team, not just because it is the right thing to do, but because it makes us stronger.
We make employment decisions by matching our organisational needs with the skills and experience of candidates, irrespective of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability, neurodiversity, age, or veteran status.
We are proud to be a Disability Confident Committed Employer, demonstrating our commitment to recruiting, retaining, and supporting disabled people and people with health conditions, based on their skills and talent.
You can read more about how The Humane League UK is working on Diversity, Equity, and Inclusion on our website.
If you have any questions or concerns regarding accessibility, please contact us via our website and we will be happy to discuss, via email or telephone, reasonable adjustments that you may require throughout the process.
The position:
The primary focus of the position is to support the operational side of the organisation and the Managing Director. You’ll need to be good at multitasking and highly collaborative.
You will work closely with other department team members to facilitate support for the wider team. This role will report to the Head of Operations, whilst working closely with the Managing Director.
We will be holding a webinar on Tuesday 9th April at 7pm BST for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Alison McCants, Head of Operations and Emily Brennan, Operations Coordinator. If you’re interested, please register by following the apply button which will take you to our website.
A recording of the webinar will be available within 48 hours after the end of the event.
Hours:
This is a part time position of 28 hours per week over 5 days (or some of these days) with the working pattern to be agreed with the successful candidate.
From 1st July 2024 we are piloting a four day working week across the whole of the UK organisation. This pilot is planned to run for 12 months, at which point a decision will be made by our Board of Trustees as to whether this will become permanent. Success of the trial relies on the organisation being able to achieve the same or improved level of impact in four working days as five, with staff experiencing either the same or improved levels of wellbeing.
During the four day week pilot, working hours for this position will be reduced proportionately to 22.5 hours per week, spanning Monday to Thursday (or some of these days), with no reduction in salary. This will be a temporary change to the contractual terms with the successful candidate. The appointed person must be prepared to increase their working hours to 28 hours per week if a return to a five-day working week is decided.
Who you are:
You will be someone who enjoys supporting others in an administrative role and is happy to get involved in a wide variety of people and operations-related tasks. This role will require flexibility, a keen eye for detail, and good problem solving skills.
You have the ability to handle sensitive information and will work closely with the Operations team and Managing Director to uphold and continually improve our governance & processes.
You’ll be able to work independently and as a member of a team in a fast-paced environment and be excellent at prioritisation and managing multiple tasks effectively and efficiently.
Primary Duties:
Administrative (30%)
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Supporting the Operations team with a variety of administrative tasks relating to people, systems, finance, governance, and compliance
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Organising purchasing of products, equipment and subscriptions as the team requires
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Managing the subscription renewal calendars, ensuring timely review for renewals
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Provide logistical support for whole team meetings, events and workshops, budgets and quarterly reports
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Support the order of the team drive, organising items as needed and responsible for helping maintain the UK naming conventions across the team
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Keeping track of hardware and fixed assets
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Administrative support for other departments as necessary, such as supporting logistics of departmental workshops and retreats
Team meeting and support (35%)
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Manage System user-guides, How To guides & Best Practice guides
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Monitor and manage the main organisational email inbox, triaging to other departments and handling enquiries and responses directly where possible
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Remotely host whole team meetings, Diversity Equity and Inclusion discussions, weekly reflections, and wellbeing sessions (guidance and support will be provided)
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Booking meetings and coordinating travel requirements for national and international travel
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Assisting with the daily management of operational activities
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Support Lead People Operations Coordinator as required with hiring practices, such as listing jobs externally, administration related to interviews and adding transcripts and proofreading closed captions for job webinars
Executive Assistant support (35%)
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Support the Managing Director, helping with information requests, internal and external communications, board papers, scheduling, meeting preparation, minutes, updating Asana tasks and timelines, administration and expenses
In addition:
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Attend conferences, as required
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Participate in team meetings including note-taking and facilitation
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Attend in-person workshops 2 - 3 times a year
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Help us make THL UK an inclusive workplace where employees and supporters are proud to be members of the movement
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Demonstrate commitment to creating a stronger and more effective animal protection movement through inclusion and belonging, recognising the need for all of us to do better for social justice on a personal and organisational level
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Perform any other duties assigned by the Head of Operations and Managing Director
Key Competencies:
Team player: You value the benefits of teamwork, making your contribution confidently within the team. You are comfortable working with staff from different teams.
Multi-tasking: You have the ability to get a number of tasks completed at one time. This role requires being able to handle a multitude of different tasks, often simultaneously delivering them on time and to a high standard.
Accurate: With a keen eye for detail you are able to deliver accurate work.
Organised: You are a forward-thinker who works on your own initiative, meeting objectives and tight deadlines under pressure.
Initiative: Can work autonomously on a range of varied tasks and projects, with the ability to assess and initiate things independently. You have the ability to spot problems that others may not have noticed need solving, and take the lead without requiring support.
Nimble: You are able to thrive in a decentralised, fast-paced team environment, with the ability to learn and understand new things quickly. Given the nature of this role, you can pivot on the spot to adapt to changing priorities.
Good to know:
You will have access to:
- A fully remote work environment and team (all equipment is provided)
- A pro rata share of 25 days leave plus Public Holidays (reduced proportionately during four day week trial)
- Flexible working hours
- A workplace pension
- An annual learning and development budget
- Support for mental and physical wellbeing
- £25 per month reimbursement towards home working costs
At The Humane League UK, animal welfare is at the forefront of our everyday work and as such, many of our employees are vegan by personal choice. All of our events and workshops offer only plant-based meals. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
We are looking to speak to a wide range of candidates with diverse backgrounds - #NonGraduatesWelcome
Our employees all work remotely but still enjoy a supportive, collaborative environment.
For our salaries to be fair, transparent and equitable we want to provide a system that delivers a competitive salary in the market and could eliminate potential biases in compensation (such as the gender pay gap). For more information about the Operations Administrator salary please the attached document.
All applicants need to be:
- Fluent in written and spoken English.
- Live and have the right to work in the UK (we are unable to consider applications from those without the right to work in the UK).
- Committed to our mission to end the abuse of animals raised for food.
The Process:
All applicants will be contacted within one week of the closing date to let you know if you have been successful in reaching the next stage.
Our full interview process comprises of the following stages:
- A skills test to give us an opportunity to see your skills in action (completed remotely).
- Join an online interview (via video call) so we can learn more about each other.
- Final Interview (via video call as above)
For full details of our recruitment process please see the attached document.
The client requests no contact from agencies or media sales.
FIXED-TERM, FULL-TIME JOB VACANCY
OPERATIONS ADMINISTRATOR
Operations Department
London Office
Application Deadline: Open Until Filled
The Operations Department of Human Rights Watch (HRW) is seeking applicants for the position of Operations Administrator to provide day-to-day support in ensuring the smooth and efficient running of HRW’s London office and supporting staff in the United Kingdom. This is a one-year fixed-term, full-time position at 40 hours per week for parental leave coverage. This position is based in the London, and reports to the Director for European Operations, based in Geneva, Switzerland.
The successful candidate may have the option to work remotely, but will be expected to work from the office about 2-3 days a week. We aim to be as flexible and supportive as possible in both the recruitment for and onboarding of this position.
Responsibilities:
Finance
1. Act as the local Finance representative and assist with the implementation of Finance policies locally;
2. Answer and assist staff with finance queries;
3. Manage the bank accounts and cash flows for HRW London and for the UK Charitable Trust;
4. Establish and monitor the London office budget;
5. Record all monthly financial activity into the organization’s financial system’
6. Process financial transactions, including payroll, pensions, monthly bill payments, expense reimbursements and disbursements;
7. Run internal and external financial reports;
8. Process and track expenditures and revenue transactions;
9. Assist actively in preparing accounts analysis, soft closures, quarterly closes and year-end closes;
10. Work with financial service vendors such as auditors, accountants and governmental tax offices;
11. Plan prepare and coordinate with relevant stakeholders the annual audits of the UK entities; and
12. Complete local tax requirements.
Legal/Governance
1. Handle issues in relation to HRW’s legal, branch and charitable status;
2. Ensure compliance with local laws, and liaise with general counsel on issues related to corporate and governance laws, labor laws, charity, health and safety laws etc.;
3. In collaboration with the Finance Manager for Europe coordinate Board meetings of the UK Charitable Trust, liaise with board members, prepare and distribute all necessary documents, take minutes, and carry out other administrative duties related to Board coordination;
4. Ensure all entity information is updated on HRW’s entities database;
5. Work in coordination with the Director for European Operations and Finance to prepare inter-company transfers, and payment schedules; and
6. Process, track, and file inter-company transfers.
Human Resources
1. Act as the local HR representative and assist with the implementation of HR policies locally;
2. Respond to staff on general HR queries;
3. Maintain a good understanding and working knowledge of and compliance with local employment laws;
4. Assist with the recruitment, on-boarding and departure of local staff, fellows, consultants and interns;
5. Administer and process local employee payroll, pensions, health benefits and insurance;
6. Liaise and assist HR staff in headquarters with legal and HR audit issues locally;
7. Assist with updating the local Employee handbook with changes in local laws;
8. Liaise with local government offices, insurance and pension providers and other HR service providers;
9. Research and assist with immigration, visas and relocation of employees; and
10. Maintain a unified filing system and attendance management database.
Facilities Administration
1. Maintain the smooth and effective functioning of the office;
2. Handle general office maintenance and facilities issues;
3. Liaise with the landlord on issues relating to the premises;
4. Engage suppliers and providers and negotiate commercial and services contracts in a cost-effective manner;
5. Oversee office moves, configuration and space sourcing;
6. Answer general post, email and telephone enquiries;
7. Coordinate office social events and related logistics;
8. Maintain office security and protocols; and
9. Ensure office safety standards are in compliance with local regulations.
Information Technology
1. Liaise with IT/helpdesk to troubleshoot computer problems and back up and update network files as necessary; and
2. Liaise with IT or local phone service and internet provider to troubleshoot phone and internet problems.
Other
1. Carry out other duties as necessary.
Qualifications:
Education: A bachelor’s degree or equivalent training in business administration, nonprofit management, human resources, international relations, or a related field is required.
Experience: A minimum of three (3) years of operations or administrative experience, preferably in a global organization, is required. Experience in accounting, bookkeeping, nonprofit management, and/or human resources is highly desirable.
Related Skills and Knowledge:
1. Excellent organizational, administrative, analytical, and financial skills are required.
2. Excellent interpersonal skills, enthusiasm, and attention to detail are required.
3. Self-motivation and the ability to take initiative, prioritize with minimal supervision, problem solve, and work independently as well as function as a member of a team with staff in multiple locations globally are required.
4. Ability to work well under pressure while juggling multiple tasks simultaneously and working effectively toward deadlines is required.
5. Excellent oral and written communication skills in English is required; proficiency in additional languages is a plus.
6. Proficiency in computer packages including MS Office applications is required.
7. Good judgment, discretion and the ability to maintain confidentiality are essential.
Other:Applicants for this position must possess current UK work authorization.
Salary and Benefits:HRW seeks exceptional applicants and offers competitive compensation and employer-paid benefits.
How to Apply: Please apply immediately by visiting our online job portal and attaching a letter of interest and resume/CV. Applications will be reviewed on a rolling basis. No calls or email inquiries, please. Only complete applications will be reviewed and only shortlisted candidates will be contacted.
Human Rights Watch is strong because it is diverse. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. Human Rights Watch does not discriminate on the basis of disability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, sexual orientation, or criminal record. We welcome all kinds of diversity. Our employees include people who are parents and nonparents, the self-taught and university educated, and from a wide span of socio-economic backgrounds and perspectives on the world. Human Rights Watch is an equal opportunity employer.
Human Rights Watch is an international human rights monitoring and advocacy organization known for its in-depth investigations, its incisive and timely reporting, its innovative and high-profile advocacy campaigns, and its success in changing the human rights-related policies and practices of influential governments and international institutions.
The client requests no contact from agencies or media sales.
Finance and Operations Administrator | £30,000 - £35,000 + benefits
London (Full Time: 3 - 4 days office-based + remote working) | Permanent
The Human Dignity Trust (HDT) is a London-based legal charity that provides technical legal assistance to defend the human rights of LGBT people globally. HDT are embarking on an exciting growth phase, thanks to significant successes in the organisation's work in strategic human rights litigation and legislative reform in countries that criminalise LGBT people.
The steady growth in the organisation has driven organisational change and the opportunity to hire a newly created Operations Team, of which the Finance and Operations Administrator will be key.
The Finance and Operations Administrator will provide finance and administrative support on a range of business activities, reporting to the newly appointed Head of Finance and Operations and working alongside the new HR and Facilities Manager. The role will support a range of finance and office management functions and support the streamlining of work to drive efficiencies across HDT.
Key Responsibilities:
- Finance Administration: Process all AP/AR transactions, expenses, payment runs, journals, and reconcile balance sheets; support Head of Finance and Operations with finance committee presentations, spreadsheets, and financial reports; identify ways to streamline finance processes and finance systems.
- Corporate Support: Coordinate and provide secretarial functions for Board and Sub-Committee meetings including taking and distributing minutes; register/de-register trustees (Companies House / Charity Commission); provide CEO support including diary management, meeting schedules and correspondence.
- Office Support: Support for all office facilities, equipment, and supplies; manage day-to-day IT systems, liaising with external IT supplier; first point of contact for enquires; maintain all office procedures including data entry, document, travel booking and file management; support HR and Facilities manager with HR database matters and HR reporting.
What you'll offer us:
- Significant experience of providing finance and office administration support to a busy team, and ideally working towards a finance qualification (AAT / ACCA / CIMA)
- Working knowledge of finance systems and processes in a small organisation
- Proven experience of using office IT systems, CRM, and troubleshooting basic problems
- Knowledge of data protection legislation and its application in practice
- Excellent written and spoken English and effective all-round communication skills
- Ability to communicate pro-actively with staff at all levels including the Board and Trustees
- Initiative, adaptability, and ability to work independently, with minimum supervision.
- Alignment with HDT's core purpose and the global LGBT human rights movement
What we'll offer you:
- 25 days annual leave + bank holidays, closure days over Christmas and a PRIDE day
- Hybrid and flexible working plus option for nomadic working
- Enhanced parental leave and pay, and sickness absence
- Discretionary top up to 7% employer pension contribution
- Cycle to work scheme
- Desirable Central London office
Application Process:
- We are working at pace, and CVs will be reviewed on an ongoing basis.
- Early applications are highly encouraged as HDT interviews will commence ASAP.
- HDT are working exclusively with Pro-Finance and any 3rd party CVs will be forwarded accordingly.
________
As an employer, we are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps, we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.
The Sentencing Academy is a research and engagement charitable organisation dedicated to developing understanding of sentencing in England and Wales and informing public debate. It promotes an evidence-based approach to sentencing and encourages effective sentencing practices that reduce re-offending, provide justice to victims, and promote public confidence. In line with our development plans and funding we have successfully secured we are pleased to offer a brand new role to help support and assist the growth of the charity.
About the Role
The post has responsibility for financial processing, HR support and operational administration liaising closely with staff, consultants, and external partners. This is an exciting new opportunity to assist the organisation during a period of growth and expansion helping to strengthen the activities of the charity.
About You
We are looking for a highly organised, self motivated, experienced administrator with a keen eye for detail. You will have excellent numeracy, IT and communications skills and enjoy working independently mostly on a remote basis and as part of a small team supporting the work of your colleagues. You will have a flexible approach, adapting to changing priorities, whilst maintaining accuracy and clarity in your communications. Delivery of your work is informed by a strong commitment to equality, diversity and inclusion supporting your collaborative and co-operative work ethic.
What We Offer
The post is offered on a part time basis at 15 hours per week, initially as a fixed term contract till 1st May 2026 when it is hoped that this will be extended due to longer term additional funding. An attractive package is offered alongside flexible hybrid working arrangements with up to 2 days per month in the office based in London, reasonable travel expenses will be covered. The salary for a full time post at this level is £26,000 to pro-rata £10,400 per annum.
Sentencing Academy is an equal opportunities employer and welcomes applications from all suitably qualified persons. We are committed to building a diverse and inclusive workforce and encourage applications from underrepresented groups.
A job description, person specification and further information about the Sentencing Academy can be found in our recruitment pack attached
If you want to join the charity at this exciting period of growth and development and have the skills and experience we are looking for then please send across a copy of your CV and supporting statement (no more than two A4 pages) showing how you meet the criteria for this post and what you would bring to this role . Should you have any queries or questions about this position please contact Sarah McManus at Sentencing Academy
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
The Point of Care Foundation is a small social enterprise offering programmes of training and support for staff from NHS and other caring organisations, to run patient-centred care programmes, and to support staff through structured reflective practice.
The Operations and Business Manager role involves diverse responsibilities aimed at ensuring the smooth functioning of administrative, governance, and business management functions to ensure effective operations, compliance, and support for the organisation's objectives.
Please apply via the CharityJob website including the following:
Your CV
A short cover letter setting out why you are interested in the role
A response to the following question (500 words maximum):
Excellent operations and business functions are at the heart of every successful organisation – what would you say are your top 3 key conditions for success and how would you achieve them?
The Point of Care Foundation is an independent London-based charity.
Our mission is to humanise health and care.
... Read moreThe client requests no contact from agencies or media sales.
Job Title: Head of Operations & Development
Salary: Circa £35k pro rata (Annual review)
Hours per week: Part time 25/30 hours per week. Occasional weekend and evening work required
Start date: Immediate start
Location: Hybrid working
Reporting to: Chair of Board of Trustees
Managing: A small team comprising two Office Administrators (one working from home and one based in the office in Hertfordshire, one Finance Manager (home based), one Volunteers and Recruitment Manager (home/office based). All are part time.
Do you have a passion for bringing women together and are eager to try new experiences?
Do you want a role that allows you to make a difference to people’s lives?
We are looking for a Head of Operations & Development to lead our wonderful organisation as we continue on our journey modernising and positioning ourselves as the go-to place for women who want to connect with others, broaden their horizons and engage in stimulating and fun conversations with others.
Who we are
NWR is a membership organisation for women that has been bringing women together for over 60 years. We have over 300 groups across the country who meet for informal chats, activities and discussions. NWR members can also participate in online events, talks, conferences, specialist Facebook groups and more. Women of all ages are welcome to join.
NWR is open minded, welcoming, friendly, respectful interested in all issues particularly those relevant to women's lives. NWR is not political nor religious and does not campaign nor fundraise.
What will you do
We are recruiting for a pivotal role in this national organisation, which has 5000 members in
310 groups around the UK. Leading a small, dedicated and hardworking team you will oversee and successfully manage all elements of running the organisation including membership, marketing, finance, and staffing. You will work with a high level of efficiency, meeting essential deadlines and maintaining and improving the internal functioning of the organisation.
A strategic thinker, strong communicator and people person, you will be an excellent team player with experience working in a small organisation where everyone plays a key part and has the drive and creativity to overcome challenges
The successful applicant will be responsible for the implementation of the strategic plan, taking the organisation forward and significantly increasing membership. They will also develop and deliver innovative and relevant member benefits to engage existing members and promote NWR.
Key Responsibilities
· Manage and deliver the operational plan
· Manage the financial resources and expenditure of the organisation
· Oversee the smooth running and internal functioning of the organisation
· Build and maintain relationships with key stakeholders
· Identify ways to ensure the organisation’s offering remains relevant and enticing to new and existing members
· Create and implement a marketing strategy to grow the organisation,
· The line management of all staff and personnel matters.
· Work with the Chair of Trustees to ensure robust governance systems and policies are in place.
· To be the interface between staff and Trustees
· Contribute to the Strategic Plan and future development of NWR with the aim of significantly increasing the membership.
· Adopting a proactive and innovative role in managing and delivering national and regional events to attract new membership and engage current members.
· Actively engage the concept of partnership working to increase and promote the presence and public awareness of NWR.
· Identify areas for growth and development of the organisation.
· Overseeing production of NWR magazine
Benefits
· Hybrid working
· NEST pension scheme
· Free on-site parking
· Friendly and supportive working environment
· 35 hour working week (FT)
Annual Leave
NWR's holiday year runs from 1 January to 31 December. In each complete year
full-time employees are entitled to 23 days paid holiday per year, plus 8 statutory days for the Bank Holidays
***Important***
Please upload your CV with a covering letter by clicking on ‘Quick Apply’, to demonstrate your suitability to excel in this role,
You must refer to the attached Person Specification in your application.’’
NWR is an organisation for all women and NWR membership is to be enjoyed!
Our style is informal and relaxed. Local group meetings are...
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Job Purpose
Your legacy will be a tangible impact on slowing down climate change and helping nature recover by providing operational support to help Avon Needs Trees (ANT) to achieve its goals to plant hundreds of thousands of trees and enhance complementary habitats.
You will join a fast-growing organisation that started in 2019 with four volunteers and has grown to a staff team of thirteen (which will double over 2024), over 1,000 volunteers and ownership of 170 acres (soon to be 600 acres) of land that will grow woodlands of over 160,000 trees.
We are looking for a positive and organised person with strong operational and administrative skills to help take ANT prepare for exponential growth over the next year.
Main responsibilities
● Supporting the Head of People and Operations with operational tasks (including safeguarding, health and safety), HR functions (including recruitment) and office management
● Supporting the Chief Executive and other Heads on administrative and operational tasks as required
● Supporting the implementation of ANT’s woodland projects by providing operational support, minute taking, meeting scheduling and other tasks as required by a member of the Senior Leadership Team
● Supporting the Finance Manager with finance tasks as required
● Work with the Governance and Compliance Officer to ensure the administrative smooth-running of the charity, supporting the team in a number of agreed areas
● Respond to general public enquiries received by phone, email, post and social media, and allocate enquiries to our team
● Researching and gathering information for reports
● Filing documentation on our online filing system
● As with all Avon Needs Trees roles, contributing to grant writing and fundraising activities
● Occasional on site logistical support
● Other duties and opportunities as required
Working relationships and expectations
● As a member of the operations team, you will report to the Head of People and Operations, but will also be task managed by the Chief Executive, other Heads, and Managers / Leads depending on where your support is needed.
● You will be part of a dynamic and rapidly growing team, and you will have a positive and flexible approach to working and change.
● Hybrid working between home and our office (currently on Gloucester Road, Bristol)
● Occasional evening and weekend working will be required but this is not a substantial feature of your role
● Our staff maintain an appropriate level of confidentiality, professionalism and discretion at all times
● Our staff comply with organisational policies, procedures, and guidance, and external regulations and laws
Avon Needs Trees is a registered charity creating new permanent woodland throughout the Bristol-Avon catchment to fight the climate and ecologi...
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Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Willow Burn Hospice is currently seeking a Retail Operations Manager to join our dedicated retail team. We are an independent charity delivering palliative and end of life care services to adults and their families across Derwentside and County Durham.
The role of Retail Operations Manager has overall responsibility for the effective operation of all of Willow Burn Hospice’s (WBH) shops: this includes responding to operational needs of the shops, effective leadership of the Shop Managers, optimising sales, maintaining effective stock management and merchandising, and ensuring that quality, health and safety and housekeeping are monitored and developed using audits.
Job Purpose
- Overall responsibility for the effective operation of all of Willow Burn Hospice’s (WBH) shops: this includes responding to operational needs of the shops, effective leadership of the Shop Managers, optimising sales, maintaining effective stock management and merchandising, and ensuring that quality, health and safety and housekeeping are monitored and developed using audits.
- To promote the ideals of Willow Burn Hospice (WBH) and be a positive ambassador.
- Ensure all shop opening hours are covered and co-ordinating shop cover when the Managers and Deputy Managers are unable to organise cover for each other or volunteers.
- Contribute to the income generation targets of WBH to achieve maximum profit and sales targets through retail outlets.
- Work with the Head of Fundraising and Marketing on the development of retail portfolio including shops and merchandise.
- Ensure WBH’s policies and procedures are adhered to at all times
To create lasting change on important social issues such as poverty and homelessness, we need to communicate about them in ways which can shift hearts and minds and build a broad movement of people.
At FrameWorks UK, we know that when we change the story, we can change the world.
Our framing research shows how people think about important social issues. We use this knowledge to develop and test communications strategies to help organisations create positive change.
We are the sister organisation of the FrameWorks Institute based in Washington, DC. We are both not-for-profit organisations.
This Operations Manager role will support our small, high-performing team; strengthen our partnerships and projects; and deliver a programme of events to share our work. You will work on a range of projects that seek to improve communications on issues like access to justice, achieving health equity, and securing decent and affordable homes for everyone.
We would like to appoint an Operations Manager to work 4 or 5 days a week with 2 days a week spent in person with the team at our central London office (by Waterloo station). Beyond this, there is scope for flexibility.
The successful candidate will be highly motivated to support the team and our partners to create social progress. They will have previous relevant work experience in operations, admin, events or finance type roles, and will be brilliantly well organised, proactive, confident, and happy to take on a broad range of tasks.
The full time salary is £33,000-£37,000 (depending on skills and experience) per annum plus benefits including 27 days of paid annual leave and 6% employer pension contributions.
Key responsibilities
- Develop and manage our events programme
- Contribute to the management and delivery of our projects
- Support new project development and partner relationships
- Provide administrative support
- Develop and maintain our financial operations
- Manage our website
- Manage and build our social media channels and contact database
- Develop our internship programme
You can download the full job description for this role below, along with the person specification and application instructions. The deadline for applications is 12th April.
We are especially keen to attract applications from Black and other ethnically minoritised people. Therefore we would appreciate all applicants completing a monitoring form (downloadable below and on our website) so we can see if we are reaching a diverse range of candidates. This form will be separated from your application on receipt and stored anonymously.
About this role
In this key leadership role, you will ensure the smooth running of Demos’ operations, governance, and administration, taking responsibility for the general functioning of the organisation and helping to build a thriving and inclusive organisational culture. This is an exciting opportunity to get to know the organisation and its work deeply so that you can ensure we have the systems in place to run effectively, as well as making sure the day to day administration is maintained to a high standard. You will oversee HR processes, and ensure that there are systems and policies in place to create a healthy flow of information across the organisation.
Responsibilities
- Ensuring the smooth running of the organisation by leading on operational processes and administration, including managing our office space and creating a welcoming workplace.
- Designing and implementing the systems we need to run the organisation effectively, including drafting, reviewing and rolling out policies as necessary
- Managing our annual governance cycle, including being the point of liaison between Demos’ Board of Trustees and Leadership Team, working closely with the Chair and Chief Executive to ensure legal compliance and prepare all Board meetings, papers and reports, including taking appropriate minutes
- Managing HR systems across the organisation for the team of 20 staff; ensuring all HR processes and policies are fit for purpose, up to date and adhere to law, and are understood and implemented across the organisation, including appraisals
- Managing recruitment processes for all staff, inducting new starters and off-boarding leavers
- Playing a leading role in building and maintaining a healthy organisational culture, working with all staff across the organisation
- Ensuring that IT hardware and systems are managed effectively and maintained, including that staff have the training and support needed.
- Taking a ‘bird’s eye view’ of the systems and processes across the organisation, to ensure healthy and efficient working across the organisation
- Lead on Health and Safety Compliance
- Undertake other duties as may be reasonably required.
The team
You will be working at the heart of Demos, alongside a finance director and finance manager, engaging with every part of the organisation - from trustees to junior researchers. You will report to the Director of Participatory Programmes.
The client requests no contact from agencies or media sales.
Young Enterprise works directly with young people, teachers, volunteers and influencers to build a successful and sustainable future for all young people. As a youth focused Charity, we take pride in creating opportunities and experiences which support young people in discovering who they are and the talents they hold.
The Team
This is a fantastic opportunity to join a dynamic, progressive people centred HR Team. As a HR Team we are passionate about equality, creating an environment where each person can thrive, contribute and grow as a professional. The HR Administrator role is positioned as a key contributor to the HR Strategy and daily operations, working closely with experienced HR Professionals.
The Role
This is an ideal opportunity for someone looking to develop their HR expertise and HR practitioner style within a fast-paced innovative team. We are looking for an energetic, proactive, skilled HR administrator to join the HR Team on a permanent basis. There will be a big focus on your long-term development journey within the HR field, ensuring your knowledge and skills are consistently evolving.
The primary purpose of the role is to assist the Head of Human Resources (HoHR) and HR Business Partner in providing a comprehensive HR administrative service which touches all areas of the business.
- The HR Administrator will act as the first port of call to employees and external partners for all HR related queries.
- Carrying out general administrative tasks; responding to queries, contractual terms, recruitment paperwork and starter packs, referencing, maternity and managing the HR email inbox.
- Carrying out generalist administrative tasks for the HR Department, for example, responding to queries, devising standard Human Resources documents and letters and managing the HR email inbox.
- Demonstrating a good base knowledge and understanding of current employment law to ensure all administration tasks are completed compliantly.
- Ensuring that all payroll instructions are prepared and logged in time for the monthly payroll sign off and submitted to the Finance & Payroll Manager, for example; contractual variations, new starters, leavers, contractual benefits and staff benefits.
- Co-ordinating end to end HR recruitment processes, including Disclosure & Barring Service (DBS) check processing as required.
- Providing an effective Human Resources administration service relating to the employment lifecycle; recruitment, onboarding, leavers and exit interviews.
- Acting as systems administrator for Breathe, configuring the system as required, controlling all user access, managing data flows in and out of the system and ensuring accuracy and data protection compliance and liaising with Breathe to troubleshoot queries as required.
- Ensuring the Breathe HR Database accurately reflects current staff population. This includes inputting starters and leavers, contractual amendments, change of details, annual leave and recording of sicknesses and other leave.
- To Provide HR data and reporting as requested.
- Ensure HR policy and procedures suit remain up to date and accessible to the wider business via central HR folders.
- Direct Employees and Leaders to the relevant HR policies and procedures upon enquiry.
Skills & Experience
- Proven experience as a HR administrator or HR assistant.
- CIPD qualification or HR Certification is desirable or relevant HR experience.
- An understanding of HR processes and systems.
- Understanding HR software systems, like Breathe.
- Computer literate with programmes such as word, excel, etc.
- Good/current understanding of UK employment laws.
- Organisational skills and ability to prioritise.
- Good interpersonal and communication skills.
- An ability to deal with confidential information and maintain confidentiality is essential.
- The ability to work independently and problem solve and to be able to work well under pressure to required deadlines.
- Good organisational ability.
- Personal resilience and the capacity to work effectively and stay calm under pressure are essential.
- Ability to deal tactfully and professionally with colleagues is essential.
- Attention to detail and accuracy.
Qualifications
- Right to work in the UK
- Provide two professional references
Why work for us?
- People-focussed with a friendly and supportive work-place culture
- An active commitment to equality and diversity
- Generous holiday allowance of 7.2 weeks (pro-rata) plus your birthday off
- Access to NHS top-up scheme, for money back on expenses such as dental and optical
- Access to an Employee Assistance Programme
- Cycle-to-work scheme
- Group Life Assurance
- Access to various employee friendly initiatives such as Discount and Benefits platform, Leave Purchase scheme, part financial contribution to Professional Development etc
If this role appeals to you, we’d like to hear from you! When you join us in building a successful and sustainable future for young people, you can expect all the recognition, support and rewards you need to grow and develop yourself.
This is a Home working or Hybrid role, working out of our London office a minimum of 4 times per month.
To apply, please submit your CV and covering letter (up to two sides of A4) outlining your suitability for the role based on the Job Description and Person Specification by Thursday 11th April. Applications without a cover letter will not be considered.
Please note that, although we endeavour to respond to all applications, if you have not heard from us by two weeks from the closing date you should consider your application unsuccessful.
Young Enterprise is the UK’s leading charity that empowers young people to harness their personal and business skills. We work with young...
Read moreThe client requests no contact from agencies or media sales.