Operations Administrator Jobs in Kings Cross, Greater London
The Finance and Operations Manager is a key member of Tara Theatre’s team, overseeing the company operations and financial processes. They work alongside a Freelance Finance Director and the Executive Director.
Tara Theatre is a company limited by guarantee, and a charity. It has two trading subsidiaries, Tara Productions and Tara Enterprises. We currently have an annual turnover of circa £1 million.
We manage our finances and payroll in-house, using Sage accounting system.
We welcome applications from those looking to take on their first manager position, as well as candidates who may be returning to work after a pause in their career or looking to balance a role with their wider caring or parenting responsibilities.
For this role, we are open to conversations around either a full time or part-time contract and/or flexible working.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
We are looking for a friendly, organised individual to join our small team as the Operations Officer. You will help underpin the work of Music as Therapy International, a charity which inspires, guides and champions the use of music to strengthen care around the world.
Working closely with the charity’s existing team, responsibilities will include:Project Administration, External comms, Financial Administration, Fundraising, Governance, and Team Administration.
Our Operations Officer will need to be a positive and pro-active team player, who is systematic in their approach to administration, and gives strong attention to detail. We’re looking for an excellent communicator (in written and spoken English) given the part they will play in our use of External Comms. They will have charitable mindset and a real interest in the impact of our work. Strong numeracy skills are also integral to this role.
It is a broad role with plenty of opportunities for agency, and scope to progress and specialise with experience. It would suit someone keen to immerse themselves in all aspects of working with a small charity, whether at the start of their career or following experience acquired in other sectors.
The role is office-based (at the Oval, SW9) and may be undertaken within a 4 or 5 day/week contract (negotiable).
Closing date for applications: 11th April 2024 We are working towards appointing to this role as soon as possible and so interviews will take place as applications are received.
If you have any questions prior to applying, please get in touch.
Please submit your CV and a Covering Letter answering the following two questions (max. 200-300 words per question):
1) What attracted you to the Operations Officer role at Music as Therapy International?
2) What do you think you would bring to the role, that might be different from other people?
The client requests no contact from agencies or media sales.
The Director of Operations will be a key member of our leadership team, enabling our growth through strategic and structural operational planning, implementation and delivery, ensuring that we realise our vision across our Resourcing Church network.
The successful candidate will be joining a growing church community at an exciting juncture in our history as we prepare to celebrate our 150th anniversary. Our church is thriving, with a large, diverse, and committed congregation, which reflects our community in Brixton, Camberwell and Kennington. We are a place of welcome and inclusion for LGBTQ+ people, and we are a training parish, with many ordinands, curates and musicians spending time here in recent years.
We have a thriving music programme with over 100 children singing in three choirs weekly, and we are active in our service to the community. We have two church schools, St Gabriel’s College and St John the Divine Primary School, and we are involved in a wide range of community and social action programmes from London Citizens to the Robes homeless shelter.
The successful candidate will work closely with the Vicar of St John the Divine to ensure the strategic priorities of the St John the Divine Resourcing Church network – currently St John the Divine Kennington, St Faith’s North Dulwich, and the Korean congregation at St James’ Malden – are delivered. They will also support our wider leadership team, including clergy, and lay leaders.
As our own network and congregations grow, we anticipate that there will be opportunity for the post-holder to grow the remit of the role and develop their career within the position.
Are you passionate about tackling climate change and supporting the development and growth of a dynamic organisation? Do you want to use your experiences of operations to support a mission driven team? Then you could be UK100’s new Operations Officer.
The role will help coordinate and manage collaboration across the entire organisation and between teams at UK100. The Operations Officer will manage the office space, plan team events, support staff onboarding and recruitment, and drive HR and internal policies and procedures such as DEI, Ways of Working with various systems, IT security and GDPR. They will drive the development and delivery of UK100’s operations, supporting the Chief Operating Officer, and progressing the improvement of UK100's internal systems and processes. It will involve developing UK100’s CRM system and supporting team members' use of the CRM and the management and administration of our Finance and budget systems.
Equity, Diversity and Inclusion: UK100 is actively taking steps towards developing new opportunities for people from an array of backgrounds, ensuring that everybody has an equal opportunity and is not treated differently or discriminated against because of their characteristics. UK100 values the voices of each of its employees in order to progress in a collaborative, innovative and well balanced way. The postholder will be expected to echo and support this. This can be found on the UK100 website here.
Key responsibilities:
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Maintaining UK100’s Customer Relationship Management system, including making updates that change front end form and function, coordinating with the service provider for training and updates and supporting UK100 staff in using the CRM.
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HR processes including supporting recruitment, staff onboarding, and off-boarding. Maintaining a HR Calendar and staff policies, and monitoring and reporting across various HR areas.
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Working with the finance team to track all of UK100 payments and expenses. Including maintenance and oversight of UK100 payments and support with UK100 grant budget tracking. Supporting the annual Financial Audit where necessary.
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Managing relationships with 3rd party suppliers, ensuring efficient payments and working with the bookkeeper on invoicing. Reviewing overhead contracts ensuring best value for money.
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Providing support for UK100’s Business Supporter Network including drafting contracts, updating BSN opportunities in the CRM and taking minutes from BSN meetings.
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Support UK100’s management of IT systems including for example Drive folder management, group email accounts, administration of G-Suite, Zoom and Monday and security settings and good practice.
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Developing and improving UK100 policy and procedure documents and owning and maintaining key organisational documents. Developing working processes with the team, for example on internal communications and ways of working.
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Office management and coordination with our workspace provider. Managing UK100 equipment and the UK100 fixed asset register.
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We are a small team. Ad hoc duties will thus arise, and every team member is expected to support the team efforts.
Place in organisational structure:
The post holder will report to the Chief Operating Officer, and be part of the Operations Team.
Key Relationships:
Internal: All team members
External: CRM provider
Office / workspace managers
IT service providers, administrators, and support
Benefits:
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Competitive salary
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25 days annual leave (plus statutory bank holidays)
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An additional 3 days paid leave over Christmas period
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An additional 2 days of paid leave per year to volunteer
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Subsidised gym membership
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Enhanced pension offering & access to professional pension advice
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Competitive Parental Leave policies
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Opportunity to request a Sabbatical after 1 year of service
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Company MacBook Air
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Work from home allowance
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UK100 supports flexible working arrangements
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Mental Health first aider
Special Note: This job description does not form part of the employment contract but indicates how that contract should be performed. The job description may be subject to amendment in the light of experience and consultation with the post holder.
Applicants must have the right to work in the UK.
Person Specification
Criteria
Knowledge
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Understanding of relevant organisational best practice and the systems and processes that support it
Experience
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Using G-Suite / Office applications and Zoom
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Using and developing a database / CRM
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Able to develop and maintain effective relationships
Skills and abilities
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Strong attention to detail
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Excellent communication skills and email manner
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Effective project management skills
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Strong digital literacy, experience with G Suite, Zoom and Excel preferable
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Being able to perform tasks efficiently under pressure
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Solution oriented, and proactive problem solver
Other
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Committed to the vision of UK100, with a motivated, can-do attitude
UK100 is a cross-party membership organisation that supports the most ambitious councils to go further and faster on their Net Zero and Clean A...
Read moreThe client requests no contact from agencies or media sales.
The Centre for Homelessness Impact exists to improve the lives of people experiencing homelessness through better use of data and evidence.
We are committed to creating an inclusive workplace that values diversity and believes in its power to enhance the effectiveness of our organisation. As we continue to grow and make an impact, we are seeking a Finance and Operations Lead to join our dedicated team at the Centre for Homelessness Impact. We encourage applications from individuals of all backgrounds, with a particular welcome to those with experiences related to homelessness.
IN A NUTSHELL:
This is a pivotal role at the intersection of finance, development, and operations, ensuring the seamless functioning of critical organisational aspects. The Finance and Operations Lead will be involved in aspects of the charity’s financial operations, support grant and other fundraising and development initiatives, and optimising operational efficiency.
WHY IS THIS ROLE IMPORTANT FOR THE CENTRE’S WORK?
The Centre for Homelessness Impact is in a transformative phase, and this role is crucial to sustaining and advancing our mission. Collaborating closely with the executive team, the Finance and Operations Lead will play a key role in financial management, development strategy, and operational effectiveness, contributing directly to the success of our initiatives.
WE’RE LOOKING FOR SOMEONE WHO CAN:
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Be the main point of contact for all finance and operational queries
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Support the Chief Operating Officer with the management of financial operations, including budgeting, forecasting, and financial reporting.
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Manage the accounts payable function, credit card reconciliations and support effective cash management
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Support the Head of People and Development to implement strategies on Fundraising, income and generation and report on funding from various sources, including grants, donors, and partnerships.
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Manage day-to-day operations, including onboarding new staff, supporting the HR processes, and identifying areas for improvement.
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Collaborate with the Chief Operating Officer and the Head of Development and People to align financial and development goals.
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Identify ways to enhance operational processes to support the growth of the organisation.
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Work closely with the executive team to provide financial insights and contribute to strategic decision-making.
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Ensure compliance with financial regulations and standards.
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Work closely with the Head of Development & People to ensure all HR administration is covered promptly and efficiently - i.e: onboarding for newcomers, setting up laptops/ workstations; etc.
RELEVANT EXPERIENCE AND BEHAVIOURS:
Criteria:
- Proven experience in finance and operations in a charity/ Third sector (Essential)
- Experience in fundraising/development initiatives (Desirable)
- Is committed to the vision and mission of CHI (Essential)
- Excellent communications skills, both written and verbal with the ability to convey complex financial information to diverse audiences (Essential)
- Strong attention to detail, good organisational skills and an ability to work accurately, calmly and effectively (Essential)
- Good Excel skills with ability to create and manipulate pivot tables and use functions such as VLOOKUP and SUMIF. (Essential)
- Able to take a collaborative and proactive approach to operations, with a focus on continuous improvement. (Essential)
- Familiarity with financial regulations and a commitment to maintaining compliance. (Essential)
- A team player able to adapt to changes in workload and priorities (Essential)
- AAT qualification or equivalent (Desirable)
TERMS OF APPOINTMENT:
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Both full and part-time considered.
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Salary: £35,000 to £45,000 (pro rata if part-time), depending on experience.
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Location: hybrid, but the candidate woud need to be London based.
Join us in making a meaningful impact on addressing homelessness through evidence-led strategies. Apply now and be a crucial part of our dynamic team.
The closing date for this role is Tuesday, 9 April 2024. However, we reserve the right to close the application process at any moment, if we receive a high volume of suitable applications.
Interviews to take place during the week commencing 15 April 2024.
Who we are
We’re a social startup in the homelessness sector. Our mission is to end homelessness by helping po...
Read moreThe client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
The ideal candidate will be responsible for managing administrative tasks crucial to the smooth functioning of our business operations. This role requires excellent organisational skills, attention to detail, and the ability to handle multiple responsibilities efficiently. The role will include specific responsibilities to oversee the day-to-day coordination and support for TLAP’s National Co-production Advisory Group, SCIE’s Co-Production Steering Group and the administrative support for all other lived experience co-production payments, bookings and meetings administration.
About the Social Care Institute for Excellence
The Social Care Institute for Excellence is a national charity with a clear vision of a society where care and support maximises people's choices, removes social inequality, and enables people to live fulfilling, safe and healthy lives
At SCIE, we are driven by our values:
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Progressive – always learning and developing.
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Inclusive – working together for equality, diversity, and fairness.
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Credible – evidence-based, robust, and reliable.
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Transparent – open and honest.
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Committed – focused on making a difference to people’s lives.
SCIE host the Think Local Act Personal Partnership (TLAP)
About Think Local Act Personal:
Think Local Act Personal (TLAP), hosted by Social Care Institute of Excellence, is at the forefront of transforming care and support in England. As an inclusive partnership funded by the Department of Health and Social Care, TLAP is dedicated to revolutionising the way care is provided, with a focus on people having more choice and control over their own care and support to live life their way. Co-production and innovation are at the core of our approach, and we work closely with national and local government, social care providers, health organisations, alongside people who draw on care and support, to drive transformative systemic and practice improvement.
Main Duties
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Facilitate the setup of associate contracts and new supplier arrangements.
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Assist in planning, executing, and coordinating projects and events.
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Facilitate payments for event-related activities and services.
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Handle requests for support via web/email, ensuring timely and efficient responses.
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Manage diary activities for the TLAP team, including planning meetings and appointments.
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Provide administrative support to the NCAG (National Coproduction Advisory Group) Chair, managing diaries and offering finance-related assistance.
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Coordinate venue bookings and liaise with venues for events.
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Manage travel and accommodation bookings for the NCAG, SCIE Co-Production Steering Group members, team, and TLAP chairs.
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Generate sales invoices for external projects.
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Conduct audits on expenses and team invoices, preparing documentation for SCIE (Social Care Institute for Excellence) Finance teams.
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Provide administrative assistance to NCAG, SCIE Co-Production Steering Group and TLAP teams, addressing queries and ensuring smooth operations.
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On occasion, and by exception, some out-of-hours assistance may be required to assist with travel and accommodation issues as they arise.
PERSON SPECIFICATION
ESSENTIAL CRITERIA
Aptitude / Abilities / Skills
Good oral and written communication skills
Good organisational skills and experience of working to deadlines whilst coping with competing priorities
Developed ability to work effectively within a team
Education / Knowledge
Good general standard of education
Intermediate /advanced IT skills in; Word, Access, PowerPoint, Excel, Outlook, and accessing and exploiting the Internet. (A role holder must be willing to be trained on in house and specialist IT programmes & software packages)
Experience
Experience of administrative work, including servicing meetings and taking minutes
Experience of data collection, data entry, processing and reporting
Attitudes / Personal Characteristics
Ability to work on own initiative with minimum supervision
A clear understanding of and commitment to equal opportunities and diversity, and the commitment to promote high standards of conduct, integrity and probity
DESIRABLE CRITERIA
Education / Knowledge
Working in a social care environment
The client requests no contact from agencies or media sales.
About us:
The Humane League UK is a charity ending the abuse of animals raised for food by influencing the policies of the world's biggest companies, demanding legislation, and empowering others to take action.
We're a mission-driven, energetic team focused on problem-solving and effective teamwork, and have grown significantly over the last few years.
Thanks to our effectiveness, The Humane League has been named Top Charity by the independent evaluator Animal Charity Evaluators for every rating period since 2012.
THL UK is an equal-opportunity employer. We are committed to furthering equity and inclusion, and we value diversity. We seek people from a wide range of backgrounds who will bring a fresh perspective to the team, not just because it is the right thing to do, but because it makes us stronger.
We make employment decisions by matching our organisational needs with the skills and experience of candidates, irrespective of race, colour, religion, gender, gender identity or expression, sexual orientation, national origin, disability, neurodiversity, age, or veteran status.
We are proud to be a Disability Confident Committed Employer, demonstrating our commitment to recruiting, retaining, and supporting disabled people and people with health conditions, based on their skills and talent.
You can read more about how The Humane League UK is working on Diversity, Equity, and Inclusion on our website.
If you have any questions or concerns regarding accessibility, please contact us via our website and we will be happy to discuss, via email or telephone, reasonable adjustments that you may require throughout the process.
The position:
The primary focus of the position is to support the operational side of the organisation and the Managing Director. You’ll need to be good at multitasking and highly collaborative.
You will work closely with other department team members to facilitate support for the wider team. This role will report to the Head of Operations, whilst working closely with the Managing Director.
We will be holding a webinar on Tuesday 9th April at 7pm BST for you to find out more about the role and ask any questions you may have. The webinar will be hosted by Alison McCants, Head of Operations and Emily Brennan, Operations Coordinator. If you’re interested, please register by following the apply button which will take you to our website.
A recording of the webinar will be available within 48 hours after the end of the event.
Hours:
This is a part time position of 28 hours per week over 5 days (or some of these days) with the working pattern to be agreed with the successful candidate.
From 1st July 2024 we are piloting a four day working week across the whole of the UK organisation. This pilot is planned to run for 12 months, at which point a decision will be made by our Board of Trustees as to whether this will become permanent. Success of the trial relies on the organisation being able to achieve the same or improved level of impact in four working days as five, with staff experiencing either the same or improved levels of wellbeing.
During the four day week pilot, working hours for this position will be reduced proportionately to 22.5 hours per week, spanning Monday to Thursday (or some of these days), with no reduction in salary. This will be a temporary change to the contractual terms with the successful candidate. The appointed person must be prepared to increase their working hours to 28 hours per week if a return to a five-day working week is decided.
Who you are:
You will be someone who enjoys supporting others in an administrative role and is happy to get involved in a wide variety of people and operations-related tasks. This role will require flexibility, a keen eye for detail, and good problem solving skills.
You have the ability to handle sensitive information and will work closely with the Operations team and Managing Director to uphold and continually improve our governance & processes.
You’ll be able to work independently and as a member of a team in a fast-paced environment and be excellent at prioritisation and managing multiple tasks effectively and efficiently.
Primary Duties:
Administrative (30%)
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Supporting the Operations team with a variety of administrative tasks relating to people, systems, finance, governance, and compliance
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Organising purchasing of products, equipment and subscriptions as the team requires
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Managing the subscription renewal calendars, ensuring timely review for renewals
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Provide logistical support for whole team meetings, events and workshops, budgets and quarterly reports
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Support the order of the team drive, organising items as needed and responsible for helping maintain the UK naming conventions across the team
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Keeping track of hardware and fixed assets
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Administrative support for other departments as necessary, such as supporting logistics of departmental workshops and retreats
Team meeting and support (35%)
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Manage System user-guides, How To guides & Best Practice guides
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Monitor and manage the main organisational email inbox, triaging to other departments and handling enquiries and responses directly where possible
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Remotely host whole team meetings, Diversity Equity and Inclusion discussions, weekly reflections, and wellbeing sessions (guidance and support will be provided)
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Booking meetings and coordinating travel requirements for national and international travel
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Assisting with the daily management of operational activities
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Support Lead People Operations Coordinator as required with hiring practices, such as listing jobs externally, administration related to interviews and adding transcripts and proofreading closed captions for job webinars
Executive Assistant support (35%)
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Support the Managing Director, helping with information requests, internal and external communications, board papers, scheduling, meeting preparation, minutes, updating Asana tasks and timelines, administration and expenses
In addition:
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Attend conferences, as required
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Participate in team meetings including note-taking and facilitation
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Attend in-person workshops 2 - 3 times a year
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Help us make THL UK an inclusive workplace where employees and supporters are proud to be members of the movement
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Demonstrate commitment to creating a stronger and more effective animal protection movement through inclusion and belonging, recognising the need for all of us to do better for social justice on a personal and organisational level
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Perform any other duties assigned by the Head of Operations and Managing Director
Key Competencies:
Team player: You value the benefits of teamwork, making your contribution confidently within the team. You are comfortable working with staff from different teams.
Multi-tasking: You have the ability to get a number of tasks completed at one time. This role requires being able to handle a multitude of different tasks, often simultaneously delivering them on time and to a high standard.
Accurate: With a keen eye for detail you are able to deliver accurate work.
Organised: You are a forward-thinker who works on your own initiative, meeting objectives and tight deadlines under pressure.
Initiative: Can work autonomously on a range of varied tasks and projects, with the ability to assess and initiate things independently. You have the ability to spot problems that others may not have noticed need solving, and take the lead without requiring support.
Nimble: You are able to thrive in a decentralised, fast-paced team environment, with the ability to learn and understand new things quickly. Given the nature of this role, you can pivot on the spot to adapt to changing priorities.
Good to know:
You will have access to:
- A fully remote work environment and team (all equipment is provided)
- A pro rata share of 25 days leave plus Public Holidays (reduced proportionately during four day week trial)
- Flexible working hours
- A workplace pension
- An annual learning and development budget
- Support for mental and physical wellbeing
- £25 per month reimbursement towards home working costs
At The Humane League UK, animal welfare is at the forefront of our everyday work and as such, many of our employees are vegan by personal choice. All of our events and workshops offer only plant-based meals. We welcome all mission-aligned candidates to apply, no matter where you are in your journey to end the abuse of animals raised for food.
We are looking to speak to a wide range of candidates with diverse backgrounds - #NonGraduatesWelcome
Our employees all work remotely but still enjoy a supportive, collaborative environment.
For our salaries to be fair, transparent and equitable we want to provide a system that delivers a competitive salary in the market and could eliminate potential biases in compensation (such as the gender pay gap). For more information about the Operations Administrator salary please the attached document.
All applicants need to be:
- Fluent in written and spoken English.
- Live and have the right to work in the UK (we are unable to consider applications from those without the right to work in the UK).
- Committed to our mission to end the abuse of animals raised for food.
The Process:
All applicants will be contacted within one week of the closing date to let you know if you have been successful in reaching the next stage.
Our full interview process comprises of the following stages:
- A skills test to give us an opportunity to see your skills in action (completed remotely).
- Join an online interview (via video call) so we can learn more about each other.
- Final Interview (via video call as above)
For full details of our recruitment process please see the attached document.
The client requests no contact from agencies or media sales.
FIXED-TERM, FULL-TIME JOB VACANCY
OPERATIONS ADMINISTRATOR
Operations Department
London Office
Application Deadline: Open Until Filled
The Operations Department of Human Rights Watch (HRW) is seeking applicants for the position of Operations Administrator to provide day-to-day support in ensuring the smooth and efficient running of HRW’s London office and supporting staff in the United Kingdom. This is a one-year fixed-term, full-time position at 40 hours per week for parental leave coverage. This position is based in the London, and reports to the Director for European Operations, based in Geneva, Switzerland.
The successful candidate may have the option to work remotely, but will be expected to work from the office about 2-3 days a week. We aim to be as flexible and supportive as possible in both the recruitment for and onboarding of this position.
Responsibilities:
Finance
1. Act as the local Finance representative and assist with the implementation of Finance policies locally;
2. Answer and assist staff with finance queries;
3. Manage the bank accounts and cash flows for HRW London and for the UK Charitable Trust;
4. Establish and monitor the London office budget;
5. Record all monthly financial activity into the organization’s financial system’
6. Process financial transactions, including payroll, pensions, monthly bill payments, expense reimbursements and disbursements;
7. Run internal and external financial reports;
8. Process and track expenditures and revenue transactions;
9. Assist actively in preparing accounts analysis, soft closures, quarterly closes and year-end closes;
10. Work with financial service vendors such as auditors, accountants and governmental tax offices;
11. Plan prepare and coordinate with relevant stakeholders the annual audits of the UK entities; and
12. Complete local tax requirements.
Legal/Governance
1. Handle issues in relation to HRW’s legal, branch and charitable status;
2. Ensure compliance with local laws, and liaise with general counsel on issues related to corporate and governance laws, labor laws, charity, health and safety laws etc.;
3. In collaboration with the Finance Manager for Europe coordinate Board meetings of the UK Charitable Trust, liaise with board members, prepare and distribute all necessary documents, take minutes, and carry out other administrative duties related to Board coordination;
4. Ensure all entity information is updated on HRW’s entities database;
5. Work in coordination with the Director for European Operations and Finance to prepare inter-company transfers, and payment schedules; and
6. Process, track, and file inter-company transfers.
Human Resources
1. Act as the local HR representative and assist with the implementation of HR policies locally;
2. Respond to staff on general HR queries;
3. Maintain a good understanding and working knowledge of and compliance with local employment laws;
4. Assist with the recruitment, on-boarding and departure of local staff, fellows, consultants and interns;
5. Administer and process local employee payroll, pensions, health benefits and insurance;
6. Liaise and assist HR staff in headquarters with legal and HR audit issues locally;
7. Assist with updating the local Employee handbook with changes in local laws;
8. Liaise with local government offices, insurance and pension providers and other HR service providers;
9. Research and assist with immigration, visas and relocation of employees; and
10. Maintain a unified filing system and attendance management database.
Facilities Administration
1. Maintain the smooth and effective functioning of the office;
2. Handle general office maintenance and facilities issues;
3. Liaise with the landlord on issues relating to the premises;
4. Engage suppliers and providers and negotiate commercial and services contracts in a cost-effective manner;
5. Oversee office moves, configuration and space sourcing;
6. Answer general post, email and telephone enquiries;
7. Coordinate office social events and related logistics;
8. Maintain office security and protocols; and
9. Ensure office safety standards are in compliance with local regulations.
Information Technology
1. Liaise with IT/helpdesk to troubleshoot computer problems and back up and update network files as necessary; and
2. Liaise with IT or local phone service and internet provider to troubleshoot phone and internet problems.
Other
1. Carry out other duties as necessary.
Qualifications:
Education: A bachelor’s degree or equivalent training in business administration, nonprofit management, human resources, international relations, or a related field is required.
Experience: A minimum of three (3) years of operations or administrative experience, preferably in a global organization, is required. Experience in accounting, bookkeeping, nonprofit management, and/or human resources is highly desirable.
Related Skills and Knowledge:
1. Excellent organizational, administrative, analytical, and financial skills are required.
2. Excellent interpersonal skills, enthusiasm, and attention to detail are required.
3. Self-motivation and the ability to take initiative, prioritize with minimal supervision, problem solve, and work independently as well as function as a member of a team with staff in multiple locations globally are required.
4. Ability to work well under pressure while juggling multiple tasks simultaneously and working effectively toward deadlines is required.
5. Excellent oral and written communication skills in English is required; proficiency in additional languages is a plus.
6. Proficiency in computer packages including MS Office applications is required.
7. Good judgment, discretion and the ability to maintain confidentiality are essential.
Other:Applicants for this position must possess current UK work authorization.
Salary and Benefits:HRW seeks exceptional applicants and offers competitive compensation and employer-paid benefits.
How to Apply: Please apply immediately by visiting our online job portal and attaching a letter of interest and resume/CV. Applications will be reviewed on a rolling basis. No calls or email inquiries, please. Only complete applications will be reviewed and only shortlisted candidates will be contacted.
Human Rights Watch is strong because it is diverse. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. Human Rights Watch does not discriminate on the basis of disability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, sexual orientation, or criminal record. We welcome all kinds of diversity. Our employees include people who are parents and nonparents, the self-taught and university educated, and from a wide span of socio-economic backgrounds and perspectives on the world. Human Rights Watch is an equal opportunity employer.
Human Rights Watch is an international human rights monitoring and advocacy organization known for its in-depth investigations, its incisive and timely reporting, its innovative and high-profile advocacy campaigns, and its success in changing the human rights-related policies and practices of influential governments and international institutions.
The client requests no contact from agencies or media sales.
Finance and Operations Administrator | £30,000 - £35,000 + benefits
London (Full Time: 3 - 4 days office-based + remote working) | Permanent
The Human Dignity Trust (HDT) is a London-based legal charity that provides technical legal assistance to defend the human rights of LGBT people globally. HDT are embarking on an exciting growth phase, thanks to significant successes in the organisation's work in strategic human rights litigation and legislative reform in countries that criminalise LGBT people.
The steady growth in the organisation has driven organisational change and the opportunity to hire a newly created Operations Team, of which the Finance and Operations Administrator will be key.
The Finance and Operations Administrator will provide finance and administrative support on a range of business activities, reporting to the newly appointed Head of Finance and Operations and working alongside the new HR and Facilities Manager. The role will support a range of finance and office management functions and support the streamlining of work to drive efficiencies across HDT.
Key Responsibilities:
- Finance Administration: Process all AP/AR transactions, expenses, payment runs, journals, and reconcile balance sheets; support Head of Finance and Operations with finance committee presentations, spreadsheets, and financial reports; identify ways to streamline finance processes and finance systems.
- Corporate Support: Coordinate and provide secretarial functions for Board and Sub-Committee meetings including taking and distributing minutes; register/de-register trustees (Companies House / Charity Commission); provide CEO support including diary management, meeting schedules and correspondence.
- Office Support: Support for all office facilities, equipment, and supplies; manage day-to-day IT systems, liaising with external IT supplier; first point of contact for enquires; maintain all office procedures including data entry, document, travel booking and file management; support HR and Facilities manager with HR database matters and HR reporting.
What you'll offer us:
- Significant experience of providing finance and office administration support to a busy team, and ideally working towards a finance qualification (AAT / ACCA / CIMA)
- Working knowledge of finance systems and processes in a small organisation
- Proven experience of using office IT systems, CRM, and troubleshooting basic problems
- Knowledge of data protection legislation and its application in practice
- Excellent written and spoken English and effective all-round communication skills
- Ability to communicate pro-actively with staff at all levels including the Board and Trustees
- Initiative, adaptability, and ability to work independently, with minimum supervision.
- Alignment with HDT's core purpose and the global LGBT human rights movement
What we'll offer you:
- 25 days annual leave + bank holidays, closure days over Christmas and a PRIDE day
- Hybrid and flexible working plus option for nomadic working
- Enhanced parental leave and pay, and sickness absence
- Discretionary top up to 7% employer pension contribution
- Cycle to work scheme
- Desirable Central London office
Application Process:
- We are working at pace, and CVs will be reviewed on an ongoing basis.
- Early applications are highly encouraged as HDT interviews will commence ASAP.
- HDT are working exclusively with Pro-Finance and any 3rd party CVs will be forwarded accordingly.
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As an employer, we are committed to ensuring the representation of people from all backgrounds regardless of their gender identity or expression, sexual orientation, race, religion, ethnicity, age, neurodiversity, disability status, or any other aspect which makes them unique. We welcome applicants from all backgrounds to apply and would encourage you to let us know if there are steps, we can take to ensure that your recruitment process enables you to present yourself in a way that makes you comfortable.
The Sentencing Academy is a research and engagement charitable organisation dedicated to developing understanding of sentencing in England and Wales and informing public debate. It promotes an evidence-based approach to sentencing and encourages effective sentencing practices that reduce re-offending, provide justice to victims, and promote public confidence. In line with our development plans and funding we have successfully secured we are pleased to offer a brand new role to help support and assist the growth of the charity.
About the Role
The post has responsibility for financial processing, HR support and operational administration liaising closely with staff, consultants, and external partners. This is an exciting new opportunity to assist the organisation during a period of growth and expansion helping to strengthen the activities of the charity.
About You
We are looking for a highly organised, self motivated, experienced administrator with a keen eye for detail. You will have excellent numeracy, IT and communications skills and enjoy working independently mostly on a remote basis and as part of a small team supporting the work of your colleagues. You will have a flexible approach, adapting to changing priorities, whilst maintaining accuracy and clarity in your communications. Delivery of your work is informed by a strong commitment to equality, diversity and inclusion supporting your collaborative and co-operative work ethic.
What We Offer
The post is offered on a part time basis at 15 hours per week, initially as a fixed term contract till 1st May 2026 when it is hoped that this will be extended due to longer term additional funding. An attractive package is offered alongside flexible hybrid working arrangements with up to 2 days per month in the office based in London, reasonable travel expenses will be covered. The salary for a full time post at this level is £26,000 to pro-rata £10,400 per annum.
Sentencing Academy is an equal opportunities employer and welcomes applications from all suitably qualified persons. We are committed to building a diverse and inclusive workforce and encourage applications from underrepresented groups.
A job description, person specification and further information about the Sentencing Academy can be found in our recruitment pack attached
If you want to join the charity at this exciting period of growth and development and have the skills and experience we are looking for then please send across a copy of your CV and supporting statement (no more than two A4 pages) showing how you meet the criteria for this post and what you would bring to this role . Should you have any queries or questions about this position please contact Sarah McManus at Sentencing Academy
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
The Point of Care Foundation is a small social enterprise offering programmes of training and support for staff from NHS and other caring organisations, to run patient-centred care programmes, and to support staff through structured reflective practice.
The Operations and Business Manager role involves diverse responsibilities aimed at ensuring the smooth functioning of administrative, governance, and business management functions to ensure effective operations, compliance, and support for the organisation's objectives.
Please apply via the CharityJob website including the following:
Your CV
A short cover letter setting out why you are interested in the role
A response to the following question (500 words maximum):
Excellent operations and business functions are at the heart of every successful organisation – what would you say are your top 3 key conditions for success and how would you achieve them?
The Point of Care Foundation is an independent London-based charity.
Our mission is to humanise health and care.
... Read moreThe client requests no contact from agencies or media sales.
To create lasting change on important social issues such as poverty and homelessness, we need to communicate about them in ways which can shift hearts and minds and build a broad movement of people.
At FrameWorks UK, we know that when we change the story, we can change the world.
Our framing research shows how people think about important social issues. We use this knowledge to develop and test communications strategies to help organisations create positive change.
We are the sister organisation of the FrameWorks Institute based in Washington, DC. We are both not-for-profit organisations.
This Operations Manager role will support our small, high-performing team; strengthen our partnerships and projects; and deliver a programme of events to share our work. You will work on a range of projects that seek to improve communications on issues like access to justice, achieving health equity, and securing decent and affordable homes for everyone.
We would like to appoint an Operations Manager to work 4 or 5 days a week with 2 days a week spent in person with the team at our central London office (by Waterloo station). Beyond this, there is scope for flexibility.
The successful candidate will be highly motivated to support the team and our partners to create social progress. They will have previous relevant work experience in operations, admin, events or finance type roles, and will be brilliantly well organised, proactive, confident, and happy to take on a broad range of tasks.
The full time salary is £33,000-£37,000 (depending on skills and experience) per annum plus benefits including 27 days of paid annual leave and 6% employer pension contributions.
Key responsibilities
- Develop and manage our events programme
- Contribute to the management and delivery of our projects
- Support new project development and partner relationships
- Provide administrative support
- Develop and maintain our financial operations
- Manage our website
- Manage and build our social media channels and contact database
- Develop our internship programme
You can download the full job description for this role below, along with the person specification and application instructions. The deadline for applications is 12th April.
We are especially keen to attract applications from Black and other ethnically minoritised people. Therefore we would appreciate all applicants completing a monitoring form (downloadable below and on our website) so we can see if we are reaching a diverse range of candidates. This form will be separated from your application on receipt and stored anonymously.
About this role
In this key leadership role, you will ensure the smooth running of Demos’ operations, governance, and administration, taking responsibility for the general functioning of the organisation and helping to build a thriving and inclusive organisational culture. This is an exciting opportunity to get to know the organisation and its work deeply so that you can ensure we have the systems in place to run effectively, as well as making sure the day to day administration is maintained to a high standard. You will oversee HR processes, and ensure that there are systems and policies in place to create a healthy flow of information across the organisation.
Responsibilities
- Ensuring the smooth running of the organisation by leading on operational processes and administration, including managing our office space and creating a welcoming workplace.
- Designing and implementing the systems we need to run the organisation effectively, including drafting, reviewing and rolling out policies as necessary
- Managing our annual governance cycle, including being the point of liaison between Demos’ Board of Trustees and Leadership Team, working closely with the Chair and Chief Executive to ensure legal compliance and prepare all Board meetings, papers and reports, including taking appropriate minutes
- Managing HR systems across the organisation for the team of 20 staff; ensuring all HR processes and policies are fit for purpose, up to date and adhere to law, and are understood and implemented across the organisation, including appraisals
- Managing recruitment processes for all staff, inducting new starters and off-boarding leavers
- Playing a leading role in building and maintaining a healthy organisational culture, working with all staff across the organisation
- Ensuring that IT hardware and systems are managed effectively and maintained, including that staff have the training and support needed.
- Taking a ‘bird’s eye view’ of the systems and processes across the organisation, to ensure healthy and efficient working across the organisation
- Lead on Health and Safety Compliance
- Undertake other duties as may be reasonably required.
The team
You will be working at the heart of Demos, alongside a finance director and finance manager, engaging with every part of the organisation - from trustees to junior researchers. You will report to the Director of Participatory Programmes.
The client requests no contact from agencies or media sales.
OPERATIONS MANAGER (MATERNITY COVER)
Saint Paul’s Hammersmith lives to glorify God by becoming a transforming community for London and beyond. Our strategy is the formation of dynamic, urban, missional disciples. We give ourselves to be shaped by God to shape the city.
Overall Purpose of Role
We are looking for an energetic and experienced Operations Manager who can join our team and hit the ground running. If you are someone who enjoys an entrepreneurial environment, thrives on making project plans and smooth-running processes, and would like to make an impact at Saint Paul’s, we would love you to apply.
The Operations Manager will work closely with the Director of Operations and Senior Pastors to manage all the operations of Saint Paul’s Hammersmith Church and Centre, providing cost effective, efficient & dynamic day-to-day site management and resourcing whilst delivering on any necessary agreed project plans and outcomes. This includes working on Finance, HR, IT, Property & Facilities management, bookings and logistics. You will be responsible for the day-to-day operations of SPH, ensuring best practice, good governance and legal compliance, contributing to the overall strategic vision of the organisation.
You will need to demonstrate discretion and sound judgment in all interactions (written/verbal); managing confidential and sensitive information with the highest regard for GDPR/data protection compliance, organisation policies, procedures, and practices.
Key Responsibilities
Operations
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Execute and manage all Operations budgets including Comms, HR, IT and Saint Paul’s Centre.
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Manage external contract relationships ensuring value for money and delivery is in line with agreed project scope/specifications and high-quality service.
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To oversee the management of the IT, telephone and internet equipment/systems.
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To manage the relationship with all providers and suppliers.
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To manage the IT Support team to ensure that incidents and requests are handled efficiently and ensure that documentation of the supported components is available and in an appropriate form for those providing support. Act as escalation point for IT support issues.
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Take responsibility for all risk assessments within the organisation.
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Take responsibility for the organisation’s asset registers.
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Develop our facilities processes, and ad hoc teams supporting bookings and events, to ensure their safe and efficient running on-site.
Human Resources and Governance
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Working on Safeguarding, Health & Safety and Risk Management overseeing the development and implementation of SPH internal governance documents and procedures in line with both Diocese and UK charity legislation.
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Working with Director of Operations and collaborating with Operations Coordinator to oversee the coordination of regular review and updates required for HR policies and procedures, including health and safety, GDPR, budgeting, safeguarding, first aid, compliance, security etc. Updating management guidelines and communicating with employees when appropriate to do so.
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Engage with key stakeholders and support the Director of Operations on negotiations with contractors, local government, client partners and grant funding bodies securing both best commercial and missional outcomes for SPH.
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Build collaborative relationships, promoting an integrated approach with partner use of the buildings.
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Overseeing care for our staff team, staff investment, recruitment, and team training.
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Support the Operations Director in timely preparation, monitoring and communication of monthly accounts, budgets and cash flow forecasts for Finance Committee and PCC. This will also include reporting on SPH buildings, project plans and updates.
Communications
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Administrative oversight of all SPH communications, ensuring the SPH branding, voice and tone remains consistent.
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Developing and maintaining a communications strategy, working with ministry leads to incorporate all activity.
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Maintaining a forward-looking communications calendar, ensuring assets are produced in time for ministry events.
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Managing the relationship with our external Media agency, overseeing development of content, branding, web design, comms requests and delivery.
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Supporting the Lead Pastors in curating written communications for congregation.
Essential Skills, Knowledge and Experience
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Operations Management experience in a similar role.
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Experience in a communications-based role.
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Attention to detail and results oriented, with ability to multitask, prioritise and delegate accordingly and flexibly. Knows when to seek guidance/advice in a timely manner.
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Project management methodology including internal/external stakeholder and supplier management and resource planning.
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A proven ability to lead teams, drive continuous improvement and develop and maintain positive relationships with key stakeholders.
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Excellent communication, organisational, interpersonal and written skills.
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Experience managing budgets.
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IT literate and proficient Microsoft package user.
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Ability to think strategically, anticipating future trends and translate into organisational planning, resourcing and budget.
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Demonstrates personal integrity, discretion, personal accountability, and godly wisdom to discern best course of action and sound judgement.
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Delivers on commitments with a flexible and can-do, solution focused approach.
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Strong relationship builder, with personal credibility to represent Saint Paul’s in interactions internally and with stakeholders/community partners/local government.
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Personal faith in Jesus Christ underpinning a lifestyle of integrity and ministry.
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Active engagement in Saint Paul’s Hammersmith church life/community.
Working Requirements
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Proof of right to work in the UK according to UK Legislation.
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Days of work: 35 hours per week, Monday – Friday
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Work hours: 9:30 am – 5:30 pm with a one-hour unpaid lunch break.
Key church services and events
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Key church events: Annual Parochial Church Meeting, Church Weekend, and some evening events.
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Easter and Christmas services.
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Staff events: Staff retreat (typically 1 week in January)
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Attendance at Tuesday morning staff meeting
Package
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Annual salary of £30k – £35k depending on experience.
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25 days of annual leave plus bank holidays
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Employer pension contribution
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Annual staff retreat at an offsite location
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Please note, this is a fixed-term 12 month contract for maternity cover.
Applications will close at 5pm on Friday 22nd March, with interviews held on 27th March.
Saint Paul's Hammersmith is thriving community in West London with a vision to be a church alive, encountering God and awakening the city.<...
Read moreThe client requests no contact from agencies or media sales.
Are you an experienced administrator who can provide excellent operations and executive support? Would like to work with a small, friendly global team in an exciting and growing organisation. We're looking for a part-time freelance executive and operations coordinator to support Madre Brava through a period of transition and growth. The role would be 100% remote with flexible hours, ideally UK-based. You'd be working directly with the executive director and COO on varied tasks including diary managment, budget oversight and funder engagement.
The client requests no contact from agencies or media sales.