Personal Assistant And Communications Jobs in London, Greater London
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
Partners for a New Economy is seeking a Personal Assistant, for the Director and Grants team. If you have an eye for detail, strong time management and enjoy working as part of a small team, we'd love to hear from you.
Partners for a New Economy (P4NE) is an international donor collaborative of philanthropic foundations, hosted by Swiss Philanthropy Foundation, with the vision of our economy redesigned for nature and all people to flourish. Our website gives more detail on our grant-making and field-building activities. Our six funding Partners are based in the UK, Switzerland, Denmark and the United States, and our current staff team, led by Director Jo Swinson, has 5 people (3.3 FTE) all of whom work remotely (currently based in the UK, Denmark and Switzerland).
Responsibilities to include:
- Managing the Director & Programme Officer’s diaries
- Arranging online and in-person meetings and events
- Booking travel and accommodation for the Director and Programme Officer
- Working closely with the Programme Officer and Director to provide administrative support around our grant-making
- Providing support and completing administrative tasks, as required, to contribute to the activities of the P4NE team
We welcome applications from people with one or more years of experience in a similar role, whether you are looking for a part time or full time position, as we will scope the duties accordingly.
Location: This role is home-based and can be done from the UK or Switzerland (cost of living adjustment will be made to the salary for applicants based in Switzerland). Candidates should be able to work remotely and be comfortable having colleagues and contacts in different locations and time zones.
Hours: Min 20 hours/max 40 hours per week, flexible hours possible over 3-5 days each week, to be mutually agreed with the successful applicant
HOW TO APPLY:
You do not need to send us a cover letter. Instead, please apply by answering these two questions, and attaching your CV:
- What is it about being part of the P4NE team that appeals to you and why are you a great fit for this role?
- In this role, you will be dealing with a variety of stakeholders and organisations. It's likely there will be many competing demands on your time - from scheduling for a busy Director and team, to arranging domestic and international travel; formatting documents, attending team meetings and managing inbox traffic. Describe how you would manage these competing demands and give us an example of how you have done this in the past.
Applications should be received no later than: Thursday 11 April at 9.00am
Please answer both questions and attach your CV.
Closing date for applications is 9am on Thursday 11 April 2024.
The client requests no contact from agencies or media sales.
REDRESS is recruiting a Communications Assistant to support on a range of communications activities. This is an exciting opportunity to be a part of an international human rights organisation. We are seeking applications from individuals with an interest in the issues that we work on, excellent organisational skills and strong writing skills.
REDRESS has a diverse team from different backgrounds and with different experiences. Under our Equality Policy, we welcome applications from people of colour, LGBTQI+ people, and disabled people, who are currently under-represented. We will use positive action under the Equality Act 2010 to appoint from these groups if two candidates are equally qualified. We are also trying to recruit globally where UK immigration law permits it.
Who we are
REDRESS is an international human rights organisation based in London and The Hague that pursues legal claims on behalf of survivors of torture in the UK and around the world to obtain justice and reparation for violations against their human rights. We represent survivors to access justice through human rights cases against governments, civil cases against individuals, instances when we call for human rights sanctions and advocate for law enforcement bodies to prosecute perpetrators under the principle of universal jurisdiction.
Our approach is strategic, so that as well as representing an individual we target the policy reasons that enabled the torture to take place, by building a campaign that uses advocacy, community engagement and communications to influence change.
Our 2025 Strategy identifies torture related to dissent and discriminatory torture as our two thematic priorities. We also support the anti-torture movement through our solidarity programme.
REDRESS has undertaken a process of growth and modernisation over the last few years. You can find information about the organisation in the latest Trustees Annual Report.
Position Profile
The main responsibilities of the role are:
- Writing, editing and proof-reading content for REDRESS publications and other communications materials, such as press releases, newsletters, marketing materials.
- Helping manage our social media platforms and website by planning, creating and scheduling engaging content, including graphics and videos, and SEO content.
- Maintaining, and growing our GDPR compliant stakeholder lists.
- Manage engagement and regular communications with our supporters and donors.
- Supporting the planning and delivery of in-person and online events.
- Monitoring relevant data to meet deadlines and support with the preparation of performance reports.
- Assist with the management of the pipeline of REDRESS publications.
- Use an InDesign template to design some short publications.
- Research and draft proposals in line with organisational requirements, working collaboratively with relevant staff.
- Support the administrative work of REDRESS in other ways.
The position is also expected to carry out such further duties as may reasonably be required from time to time by REDRESS.
Person Specification
This is an entry level position, and so we will consider candidates at the beginning of their career, with some relevant experience.
Essential Competencies
The successful candidate will need to have the following essential competencies:
- A relevant university degree or diploma or equivalent experience.
- Excellent written and verbal communication skills in English.
- Experience drafting content and adapting style for different audiences.
- Good working knowledge of Microsoft Office suite of software, particularly Excel, with experience or aptitude of using contacts databases and other computerised forms of systems management.
Desirable Competencies
A strong candidate will also have other desirable competencies:
- Relevant experience such as internships, volunteer roles, educational work placements, or work experience, preferably within a charity environment.
- Experience of working with a web Content Management System, e.g. WordPress.
- Experience of using analytics tools such as Google analytics to monitor, interpret and improve digital performance.
- Knowledge of SEO techniques and best practice.
- Fluency in a language other than English, in particular French, Arabic or Spanish.
Personal Attributes
To work for Redress, the candidate should have the following personal attributes:
- Happy to work collaboratively as part of a small and energetic team with a wide range of personalities.
- Highly efficient and organised, with an ability to multi-task, show initiative, solve problems, and take a hands-on role when necessary.
- Able to think and work strategically, creatively, and under pressure.
- Able to understand and support the aims, objectives and values of REDRESS and reflect them in all aspects of work.
- Able to work with victims of human rights abuse with a range of specific needs.
Terms
Reporting. The position is part of the Communications team and will report to the Head of Communications.
Hours. This is a full-time position at 35 hours a week. Evening and weekend work may be required from time to time.
Location. The position is based at the REDRESS office in London.
Flexible Working. REDRESS is an “in-person” organisation and we value team work, but we have a flexible working policy which allows for working from home. Staff are currently required to be in the office at least two days a week.
Salary. REDRESS has fixed salary scales, with annual cost of living increases, and the
possibility of step increases with strong performance. This is an entry level ‘assistant’
position, and the salary is £31,681 (A1 on our salary scales). There are annual cost-of-living
increases, and the possibility of a step increase with strong performance.
Duration. The contract is for an initial term of 6 months for maternity cover but is likely to be extended if funds are available.
Start date. The position would start end of April/early May.
Probation. There is a six-month probationary period (if the contract is extended).
Pension. REDRESS offers a pension contribution of 10% of the salary.
Holiday. There are 25 days of holiday per year, in addition to UK public holidays. The office
Is also closed between Christmas and New Year.
Status. The candidate must have the right to live and work in the UK. Unfortunately, we cannot sponsor a UK immigration process for this role.
Interview process. We expect to do two rounds of interviews. We may ask candidates to make a short presentation as part of the process but will provide information on that nearer the time.
- First round Interviews will take place on 12 April 2024 and will be on-line.
- Final round interviews will take place on 19 April 2024 and will be in-person at our office in London.
How to Apply
Please upload to our recruitment portal a single PDF file with:
- A cover letter of no more than one page explaining (a) why you would like to work for REDRESS, (b) how you fulfil the personal specification for the role, and (c) how you will contribute to the diversity of REDRESS.
- Your CV or resume.
Please also complete the anonymous Diversity Monitoring Form. We use the information from the form to tell us about the diversity of the applicant pool for each of the positions that we advertise. We keep the conclusions of the analysis for our records, and the underlying data is destroyed three months after the recruitment closes.
Deadline: 1 April 2024
The client requests no contact from agencies or media sales.
Staywell has two thriving, popular day centres offering a range of activities and support for older people with a range of needs. We need someone with excellent communication skills and a professional approach to work with our Day Services Manager, leading and supporting a large team of staff and volunteers.
You’ll need the ability to promote and foster a positive environment for both staff and clients, together with a willingness to be involved in all aspects of the operation of the centre.
If you would like an informal chat about this role before applying, please contact us (contact details on our website).
The client requests no contact from agencies or media sales.
WHO WE ARE AND WHAT WE DO?
We are the UK’s student mental health charity. We challenge the higher education sector, health sector, and government to work with students when making decisions that impact them, and make them accountable for prioritising student mental health. In collaboration with students, we show sector professionals what effective student mental health looks like, and bridge the gap between students and the communities around them to ensure their voices are always heard.
By creating and curating resources, stories and tools, we empower students to build their own mental health toolkit to support themselves and their peers through university life and beyond. We want to empower and inspire students to use their voice to share their stories and advocate for themselves.
ROLE PURPOSE
As our Executive Assistant (Maternity Cover, 0.8 FTE, Fixed term for 12 months), you will play a crucial role in developing and supporting our charity and strengthening our administration and governance. You will be providing flexible assistance primarily to our CEO, in the planning and delivery of their workload. You will also provide administrative support to the Senior Leadership Team, Trustee Board and other structured groups which shape the charity’s strategy and activities, for example our Clinical Advisory Group. As such, you will have the opportunity to work with the entire Student Minds team and a variety of stakeholders across the health and higher education sectors.
Key responsibilities:
Chief Executive Officer assistance
- Email and calendar management: helping to prioritise demands, responding to correspondence on behalf of the CEO and following up with contacts post-meetings.
- Arrange meetings and itineraries and coordinate travel as required.
- Stakeholder management support: utilising CRM to maintain updated databases for organisational contacts; support with the completion of contracts and registering purchase orders with suppliers,where the CEO is the lead contact.
Meeting management
- Plan and coordinate relevant meetings to ensure they are purposeful and relevant. These will include Board meetings, Senior Leadership Team Meetings, Leadership Group meetings and any other general committee meetings.
- Provide logistical and administrative support for all meetings, arranging suitable meeting premises or software, preparing and circulating agendas and meeting papers in consultation with the relevant participants (e.g. Chair of the Board, CEO and Senior Leadership Team).
- Coordinate catering requirements and liaise with the finance team to make purchases.
- Take high-quality and accurate meeting minutes and circulate them for appropriate approval and sign-off.
- Ensure prompt follow-up with agreed action points and follow through with ongoing delivery of commitments.
Governance support
- Provide administrative support where applicable to meet the charity’s requirements with
- Companies House and the Charity Commission.
- Support with Trustee recruitment, induction and training.
- Support the charity’s continuous improvement and compliance using tools such as the Governance
- Code.
Senior Leadership Team coordination
- Support with coordinating multi-stakeholder meetings, and liaising with internal and external stakeholders.
- Support members of the Senior Leadership Team or their guests with the use of our core systems and software (Google Workspace, Google Meet, Slack, Mural, Zoom).
- Process any travel expenses for the Senior Leadership Team.
- Manage charity records: provide historical reference by supporting procedures for the retention and disposal of records.
- Welcome guests and provide tours of facilities or support guests to use online meeting software where required.
Other duties
- Such other duties as may be reasonably prescribed by the organisation, appropriate to the grade and responsibilities of this post.
- Provide cover for other team members as necessary to ensure seamless operations and support across the organisation.
- Work to agreed charity and personal targets.
- Attend regular team meetings with Student Minds colleagues.
- Ensure compliance with Student Minds’ internal procedures and all external legal requirements.
- Ensure equality and inclusion responsibilities for your area of work.
- Undertake training and attend conferences as appropriate.
- Engage with and provide feedback on projects and strategic reports developed by other members of the team.
- Work flexibly and undertake tasks to support Student Minds colleagues as required.
BENEFITS
- Generous annual leave allowance - 25 days’ annual leave, plus bank holidays, plus a 2-week winter closure
- Flexible working - we encourage all employees to reflect on when and where they work best and how they need to fit work around caring or other commitments.
- Wellbeing is at the heart of what we do - we support staff to implement Wellness Action Plans and offer 10% of weekly working hours for you to invest in your wellbeing.
- Access to Employee Assistance Programme - we also offer wellbeing support through an Employee Assistance Programme which provides a wide range of resources as well as confidential counselling.
Our fundraisers inspire us every day with their passion for supporting Bliss. Whether it’s a skydive, bake sale, marathon or trek we want to make sure each and every one of our fundraisers has a great experience when supporting our charity.
One in seven babies is born premature or sick and needing care on a neonatal unit – this isn’t what most parents expect for their baby. Join the leading national charity dedicated to supporting babies, families and NHS staff at this critical time.
Role Summary
Bliss is the UK’s leading national charity for babies born premature or sick, and we are looking for a Community and Events Assistant (maternity cover) to join our enthusiastic and passionate team.
This is a fantastic opportunity for someone to help support our Community and Events team and to learn more about a range of fundraising activities along the way.
Terms
· Hybrid (with minimum 2 days in Bliss Head Office, London SE1)
· Salary: £24,000 FTE
· 30-35 hours a week
· 1 year fixed contract (maternity cover)
· Regular evening/weekend work (from home) at certain points during the year
Role Details
This is an excellent opportunity for someone to gain experience in a range of fundraising skills across community and events as well as corporate and small trusts
The ideal candidate will be able to demonstrate the following skills and experience:
· Demonstrable understanding of supporter care
· Excellent written and verbal communication skills
· An understanding of social media
· A keen eye for detail and experience of working with data
For more details please view the job description and person specification attached to this advert.
About us
Bliss is the UK charity for babies born premature or sick. Our vision is that every baby born premature or sick in the UK has the best chance of survival and quality of life.
We champion the rights of every baby born premature or sick to receive the best care. We achieve this by empowering families, influencing policy and practice, and enabling life changing research.
Accessibility Statement
Bliss is committed to recruiting employees who reflect the diverse community we serve.
We know that in order to recruit the most talented people, we need to access a wide pool of talent, and this means being as inclusive as possible in how we recruit, support and retain our staff.
Bliss recognises the positive value of diversity, promotes equity and challenges discrimination. We welcome and encourage job applications from people of all backgrounds, including applications from Black, Asian and Ethnic Minority communities, people who identify as having a disability, and LGB+, Trans and non-binary candidates.
Some examples of our accessibility provisions for the recruitment process and for your time at Bliss include:
- Step free access to the building, all key meeting rooms and bathrooms, and an accessible workstation
- On-site parking space for anyone with a Blue Badge
- Working patterns and locations can be adjusted
- Application pack in large / easy read format
- Additional time for interview tasks
- Private space for additional needs (e.g. prayer / breastmilk expression)
- Pre-interview meeting to talk through the role and person specification.
If you need any adjustments to enable you to access this job information, or the application process, please let us know.
Bliss also recognises the value of flexible working, so will consider different types of flexibility (such as annualised or compressed hours, hybrid working with remote and office working for all staff), as well as the possibility of offering the role on a job share basis.
How to apply
Interested applicants are requested to submit the following documents
· Your CV (please ensure this does not include your age, gender or any other personal characteristics)
· Supporting statement explaining how you meet the criteria in the person specification. This should address the essential points of the person specification and is expected to be no more than 1000-1500 words long
This information is used when shortlisting candidates for interview.
It is Bliss’ policy not to contact applicants who have not been invited for an interview so if you have not heard from us three weeks after the closing deadline, you should assume that your application has been unsuccessful.
Recruitment Timeline
- The deadline for applications is 5pm on Friday 5 April.
- First round interviews will be held virtually (via zoom) on Tues 9th and Weds 10th April
- Second interviews in person at our London Bridge office in w/b 15th April.
The client requests no contact from agencies or media sales.
The Royal Drawing School, an independent, not-for-profit charity founded by HM The King and artist Catherine Goodman, aims to raise the standard and profile of drawing through teaching and practice. It is one of the few institutions in the world offering in-depth quality observational drawing tuition for adults and children of all ages and abilities.
The School is looking to appoint a full time Executive Assistant to provide efficient and effective executive, project and administrative support to the Director’s office – specifically the Principal and Founding Artistic Director. The role of the Executive Assistant is to ensure the School’s educational priorities are dealt with in a joint up, timely and sensitive manner, applying discretion and judgement as required.
In this role you will serve as the all-around gatekeeper to the busy Director’s office - building excellent rapport and close working relations with all stakeholders whilst strategically managing the Principal and Founding Artistic Director’s time with respect to priorities, goals, and objectives. With at least 4 years executive assistance experience, you will need to be a calm, friendly, confident, proactive self-starter with experience of dealing with high profile organisation and stakeholders. High levels of professionalism, excellent organisation, communication and problem solving skills and maintaining confidentiality and discretion is a must.
The Royal Drawing School is committed to equity, diversity and inclusion and we welcome and encourage applications from everyone.To apply, please go to the Royal Drawing School website’s job page and complete the simple application form.
The client requests no contact from agencies or media sales.
Abortion Support Network is a largely volunteer-run charity that helps people living in European countries with bad abortion laws and provision access safe abortions in clinics abroad. ASN provides practical information, support, funding, travel and accommodation.
We are looking for a candidate to cover our Fundraising and Communications Manager’s maternity leave from the end of June 2024 until the end of March 2025. Your role will be to implement ASN’s fundraising strategy, working with volunteers and a small staff team to diversify and increase the charity’s income. You will focus on fundraising from trusts and foundations and major donors, as well as managing individual campaigns and overseeing ASN’s external communications.
We are looking for someone who is self-motivated and a team player, who can hit the ground running as part of a dynamic and growing organisation.
The client requests no contact from agencies or media sales.
Early applications are strongly encouraged as interviews will be conducted on a rolling basis and this role may be filled before the advertised closing date.
For this role, applications are invited by CV and supporting statement. Please upload a single file containing your CV plus a (max. 500 words) supporting statement about how you meet the essential criteria in the role profile and what motivates you to apply for the role.
About us
There's never been a better time to join Christian Aid's Fundraising & Supporter Engagement Department. We would say that, wouldn't we? But we mean it. Thanks to excellent support from the trustees and CEO down and to our amazing supporters, we have returned unrestricted income to growth so are making a transformational impact for people in poverty, reaching more than 3 million people in humanitarian crisis and 18 million others. Your next career step could see you lead our passionate and energetic team of poverty-fighters. We inspire more than 250,000 supporters and thousands of supporting churches to raise £50 million annually to tackle extreme poverty.
We're committed to building a diverse and inclusive workplace, and recognise the value this brings in forming strong, creative and high performing teams. We welcome applications from all sections of the community, and from those with experience from outside of the voluntary sector. And no, you don't have to be Christian to work here - we encourage people of all faiths and none to apply. We just ask that everyone lives out our values of dignity, equality, justice and love. We value a good work-life balance, so we're open to part-time and flexible working. We also offer hybrid working for our office-based colleagues and the option of being a homeworker for some of our roles too.
Want to know more about what it's like to work here? Click here to hear directly from some of our amazing colleagues.
Learn about our vision, mission and values
About the role
Are you a changemaker? Fancy working for an organisation creating a better world, free from poverty? How about learning the ins and outs of a leading development charity? If you're a keen learner, an organiser and a relationship builder then this could be the job for you. As Executive Assistant to the Director of Fundraising and Supporter Engagement, you'll ensure the smooth running of the department whilst enabling the Director to do his job effectively. You'll develop and grow, taking the lead on key departmental comms and project work, and gain a strong understanding of fundraising and supporter engagement in the process. If this sounds like your kind of thing, we'd love to hear from you!
About you
Are you a highly organized, detail-oriented, and keen learner with excellent communication, interpersonal and prioritization skills who can think independently and work under pressure? You will have experience as a first point of contact for and providing assistance to Senior Management and be proficient in Microsoft Office Packages. We hope that this sounds like the right role for you, if so, we would love to hear from you.
Further information
At Christian Aid we strive to be an inclusive and diverse employer and recognise the value that this brings in helping to build strong, creative and high performing teams.
We are actively encouraging racialised minorities, LGBTQ+, people with disabilities, returning parents or carers who are re-entering work after a career break, people with caring responsibilities, people from low socioeconomic backgrounds, women, and older workers to apply. This is because these groups are under-represented within our teams, especially at senior level, and we recognise and value the contributions members of these groups make to strong, creative and high performing teams.
We have a strong Christian ethos and we encourage applications from all faiths and none (with the exception of Director positions where there is a genuine occupational requirement to be a practicing Christian - Exempted under the Equality Act 2010).
All successful candidates will require a DBS/police check appropriate to the role and location and a Counter Terrorism Sanction check as part of your clearance for commencing your role with us. We also participate in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information as part of the referencing process from job applicants' previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.
This role requires applicants to have the right to live and work in the country where this position is based and undertake the role that you have been offered. If you are successful and we make you an offer for the role, we will be required to conduct a right to work check on your immigration status in the UK. We will contact you regarding the documentation you will need to provide to evidence this.
You can expect a wide range of rewards and benefits, including a generous holiday allowance, a season ticket loan, and flexibility that will ensure you enjoy a good work/life balance.
Using Anonymous Recruitment
This organisation is using Anonymous Recruitment to reduce bias in the first stages of the hiring process. Our system keeps your personal information hidden until the recruiter contacts you.
The Resurgence Trust is looking for an Editorial Assistant to support the smooth administrative running of The Ecologist website. This is the ideal role for someone with strong administrative skills who wants to work on an environmental news website, within the charity sector.
What we do…
The Ecologist online is an environmental news and analysis website with a focus on ecological, social and economic justice. We publish news, comment and analysis features and reviews for free.
The Ecologist online is read and enjoyed by people all around the world, with hundreds of thousands of readers from across the UK and the United States. The website was launched in 2005 and since then has been visited by more than 20 million people, with 36 million hits accessing more than 10,000 articles.
You will find news about successful environmental campaigns, commentary about UK government policy, analysis focused on environmental economics, and discursive articles hat help us understand the impact of our societies on the natural environment. The Ecologist focuses on solutions to the crises of climate breakdown, biodiversity collapse, resource depletion, pollution and ecological economics. Such solutions now need to be global and society-wide, as well as immediate and long-term.
The Ecologist is published by The Resurgence Trust, an educational charity that publishes Resurgence & Ecologist magazine and runs a diverse events programme. The Resurgence Trust is an Equal Opportunities employer. We oppose all forms of unlawful or lawful discrimination on the grounds of colour, race, nationality, ethnic or national origin, gender, sexuality, marital status, religion, age or disability.
Editorial Assistant role
This is a permanent, part-time role for an Editorial Assistant, working remotely (UK). The role will provide the successful candidate with an opportunity to experience work on a busy environmental online news platform. You will work alongside our highly experienced editor in a fast-paced environment. In-house training will be provided on all aspects of the role. You will be part of the wider editorial and events team at The Resurgence Trust, with opportunities to become involved in other aspects of the charity’s work. There is the option to work from The Resurgence Trust offices in Hartland, north Devon if preferred. Holiday entitlement, 6 weeks (15 days)
What you’ll do
- Ensure that email is processed and responded to in a timely manner
- Make and keep appointments with stakeholders, including attending internal and external meetings on behalf of the editorial team
- Monitor selected media and social media outlets and streams, including PA Explore
- Format documents
- Support the work of ensuring that the website and social media channels are regularly updated with appropriate content
- Support the administrative aspects of the various projects and initiatives of The Ecologist online
- Supporting external activities such as representing The Ecologist at events.
Secondary responsibilities:
- Representing The Ecologist and The Resurgence Trust
- Supporting other programmes within the Trust
- Participating in the wider work of the Trust through staff meetings and ongoing collaboration
What you’ll gain
- Experience of working on a globally respected environmental news website
- The chance to work with world-leading contributors from around the globe
- The opportunity to network with key media organisations working on environmental and social justice
- Demonstrable experience of working independently in a busy publishing environment
- Experience of publishing to a professional social media account: managing and publishing on Twitter, Instagram, and Facebook
Requirements
- Supportive of the values, principles and holistic philosophy of The Resurgence Trust
- Excellent written and verbal communication in English; strong organisational skills with excellent attention to detail
- Computer literacy and competence using Word, Excel and Outlook
- Experience and ability to perform under pressure and meet deadlines
- Proactivity and ability to work on own initiative.
- Sound understanding of the current challenges in the environmental landscape
Desirable
- A degree, NCTJ qualification or equivalent experience
- 1 years’ experience in a similar role
- Experience of using a CMS to upload and manage online content
- Ability to proofread content and source copyright permissions
- A working knowledge of the most popular social media channels
This post requires proof of eligibility to work within the United Kingdom. Applicants will not be interviewed if they are unable to provide this prior to interview.
The client requests no contact from agencies or media sales.
FareShare
Job Description – Trusts and Grants Assistant
Reporting to: Senior Trusts and Grants Manager
Location: Hybrid/London
Contract: Permanent
Hours: 35 Hours
Salary: £24,973.60-£26,288 (We normally offer a starting salary at the start of the range)
We welcome applications from all backgrounds. We are a Disability Confident Employer that welcome disabled applicants and provide reasonable adjustments.
About FareShare
FareShare is the UK’s largest food redistribution charity, working with a network of 18 independent organisations to make sure good quality surplus food reaches people who need it most, rather than being wasted. We rescue food from farms, factories, supermarkets and food outlets and send it to almost 9,000 charities working on the frontline to support their communities. FareShare food nourishes people in need and connects them with vital support services to help them build a brighter future.
Every day, millions of people skip meals or go without any food, driven to food insecurity by the cost of living crisis. Yet at the same time, over three million tonnes of good to eat food goes to waste in the UK – enough for 7 billion meals.
In 2022/23, FareShare redistributed enough food for almost 130 million meals, but we know there is more food out there that could be used to support communities in need rather than needlessly wasted. This is an exciting time to join FareShare, as we embark on a new, ambitious three-year strategy that will maximise the social and environmental impact of rescuing surplus food.
The role
FareShare has a vibrant Fundraising team that has achieved incredible growth in support across income streams over recent years. At the same time, the organisation is passionate and committed to expanding our work so more surplus food can reach thousands of charities and community groups nationwide. To meet this ambition, we need to continue to grow our income and are looking for a Trusts and Grants Assistant who will be a key part of our Trusts and Grants team.
This is a new role that will lead on securing and managing grants of up to £10,000 and will provide support to the wider team on a range of functions, from bid development and supporter care, to research and prospecting, income reconciliation and record keeping. It joins a team of five that manage a diverse range of partnerships worth more than £4m each year.
This is an excellent opportunity for somebody looking to start or develop a career in Trusts fundraising whilst working in a successful and supportive team.
About You
We are looking for somebody with fantastic written and verbal communication skills. You are a confident writer with an ability to present information that is clear and appropriate for different audiences and enjoy public-facing responsibilities. You will have good experience of managing a variety of administrative responsibilities and will be comfortable working to deadlines. You will be a positive force in the team, happy to use your initiative to help and support the fundraising strategy as needed.
Key responsibilities
- Income Generation: Manage proposals, communications and reporting to smaller grant givers and support the Trusts and Grants team in wider bid development.
- Supporter Care: Work with the wider Fundraising team to create inspiring communications and stewardship journeys for our supporters. This may also involve occasionally supporting the set up and delivery of funder events.
- Gift Processing: Work with Finance and Fundraising teams to ensure accurate banking and recording of grants and to administer timely thanking of our supporters.
- Research and prospecting: Support the Trusts and Grants team in the management of our prospecting pipeline and the co-ordination of introductions and mailouts.
- Administration: Help maintain accurate and up-to-date records of Trust contacts and communications on our fundraising database, and to ensure this information adheres to data protection guidelines.
- Fundraising support: Undertake other duties that support the organisations fundraising strategy, in keeping with the grade and overall purpose of the role.
Person Specification
As an employer committed to Equal Opportunities, we will assess applications in line with the below criteria.
Essential Criteria
- Experience of delivering excellent supporter care or customer services.
- Able to demonstrate excellent communication skills, both written and oral.
- Able to demonstrate excellent organisational and administrative skills.
- Ability to contribute effectively to the team as well as the ability to work independently.
- Experience of organising and prioritising own workload on a day-to-day basis.
- Ability to work analytically and with numbers.
- Excellent attention to detail.
- Good IT skills, competent in the use of MS Office, including Word, Excel, Outlook and PowerPoint.
Desirable Criteria
- Experience of fundraising or working in the voluntary sector.
- Experience of using a CRM system.
- Demonstrable interest in food insecurity, food waste and surplus redistribution.
Competencies and behaviours
- A commitment to recognising and celebrating diversity and inclusion.
- An interest in furthering FareShare’s mission.
- Flexibility of approach and a team player.
- Forward thinking and willing to contribute ideas and opinions.
- Willingness to travel around the UK on an occasional basis.
FareShare’s head office is in central London and we expect the successful candidate to be able to travel in at least 1 day a week. More flexible arrangements can be discussed in the recruitment process.
Benefits
- Hybrid / Flexible working, with regular UK travel
- 28 days’ annual leave + 8 bank holidays
- Employers pension contribution
- Employee Assistance Program
- Interest free bicycle purchase loan scheme
- Season ticket loan
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Marketing Technology & Analytics Lead
Salary Grade 2: GBP 42,704 - 49,537 (if London based and full time). Range is dependent on experience.
Locations: United Kingdom (remote/hybrid).
This position can be 4 or 5 days per week with salary adjusted pro-rata.
If you would like to apply for this position, please submit your CV and cover letter using the link provided. Please note that we are looking to make an appointment as soon as possible, so interviews will be scheduled on a rolling basis.
The Organization
The Fund for Global Human Rights (the Fund) is a leading supporter of on-the-ground human rights groups around the world. Dedicated to supporting the most effective human rights organizations in regions from Latin America to Africa to Asia, the Fund offers grants and facilitates technical support to ensure the long-term effectiveness and viability of frontline groups working in challenging conditions with scant resources.
The Fund is a group of 60+ passionate people working to strengthen human rights around the world. Since its founding, the Fund has raised and invested millions into supporting the work of 1,100+ activists and organizations in more than 80 countries. The Fund is registered in the US and the UK with approximately 40 staff based in these locations, and a further 20+ in other locations around the world. The Fund has grown organically over the last 20 years and aspires to be a fully global organization.
As an employer active in the field of human rights, The Fund is deeply committed to the overall well-being of its staff. It envisions a people centric workplace characterized by our organizational values of respect, integrity, agility, sustainability, and inclusivity.
The Position
The Communications and Marketing team works to build the Fund’s brand presence and visibility with key audiences, delivers campaigns to grow its digital community and pipeline of individual donors, and leads on strategic communications projects to further the organization’s programmatic and developmental objectives. The team is made up of four committed individuals, not including this post, and current team members are based across the UK and US.
Reporting to the Director of Communications and Marketing, the Marketing Technology & Analytics Lead works to ensure that all communications and marketing activities are maximally robust, well-optimized and data driven. The post holder will provide data management, tracking, analysis, and ongoing systems maintenance and development. They will act as the lead product owner of our WordPress website, ensuring it is optimized for the best possible SEO and User Experience, oversee our email, donation, and content platforms, and work closely with our Salesforce Administrator to manage all integrations between these systems and our Salesforce CRM.
The Marketing Technology & Analytics Lead will also create and oversee analytics dashboards that allow the team to track and measure its performance across the full range of communications, marketing, and fundraising activities, and will be responsible for collating key actionable insights that can inform cross-team learning and continuously improve our digital communications and marketing strategies.
This is a fantastic opportunity for an experienced data and technology professional to take the next step in their career and use their skills to make a real difference to communities around the world. The successful candidate will gain knowledge of the full range of communications, marketing, and fundraising mix in the context of an agile and impactful international human rights organization. The role includes significant potential for learning across a range of technical areas and broader communications projects.
Essential Duties
We are aware that many candidates may have stronger experience in some areas of listed responsibility and less experience in others, and we are willing and able to work together on a professional development plan for the right candidate.
- Work closely with the other members of the Communications and Marketing team, across the full range of web, paid and organic social, and email marketing, assessing analytics and technology needs and offering technical insights that can inform optimizations and future strategies
- Manage and build dashboards and reporting templates that maximize insight across all digital marketing, communications, and individual giving metrics
- Act as the overall technical owner of the organizational website, building new website pages as needed and ensuring the best possible user experience
- Manage the infrastructure of the Fund’s email marketing platform, MailChimp, providing support to others in the team on technical MailChimp projects, such as implementing automated journeys, managing audience segments, and producing templates that require HTML or CSS coding
- Manage the Fund’s donation platforms (currently Funraise) and build unique donate pages, pop-ups, and campaign page templates as needed, using HTML, CSS, and JavaScript where necessary
- Ensure the flow of data between the Fund’s marketing platforms and Salesforce, working across teams to provide technical support on integrations and cross organizational systems, and scoping any platform improvements
- Lead on Search Engine Optimization and Search Engine Marketing, overseeing the Fund’s Google Ad grant account and utilize it to help increase website traffic
- Manage and update supporter and transactional data to ensure an elevated level of hygiene and manage the synchronization of all data between all marketing tools and Salesforce
- Work with the Communications and Marketing and Individual Giving teams to inform the conceptualization and planning of fundraising campaigns and manage their implementation from a technical perspective, and work alongside colleagues throughout their campaigns to ensure accurate data management and analysis
- Coordinate and lead on the management of the team’s video, photo, and audio libraries, ensuring all assets are appropriately downloaded, compressed, tagged, and stored
- Collaborate with the IT team to ensure the security, analytics, and implementation of all external communications technologies
- Take on other ad hoc internal and external communications-related projects and learning opportunities in line with organizational needs and the post-holders' abilities.
Minimum Qualifications
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At least 3 years’ experience in an equivalently technically orientated role, preferably at a charity/for-purpose organization and/or in a start-up environment
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Experience with tracking, collecting, and analysing digital marketing data across several digital platforms incl. ads, email, social + website
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Experience using Mailchimp or an equivalent email marketing system as a technical user
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Demonstrable experience using WordPress CMS, with a good foundational knowledge of HTML, and the willingness and ability to learn CSS and JavaScript
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A working understanding of key principles in Search Engine Optimization and User Experience Design with a willingness and ability to continue building on these skill sets
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Working understanding of data protection and other relevant regulations in Europe and the US
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Strong project management experience, including working with stakeholders across teams to assess needs, recommend strategies, set goals, and establish and meet deadlines
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Good interpersonal skills and ability to explain technical concepts and make recommendations for colleagues at various levels of understanding
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Fluency in English.
Preferred Qualifications
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Demonstrable experience managing integrations between CRMs and digital marketing platforms
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Experience with Google Ads (or other forms of digital advertising) and/or SEO strategies
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A proficient level of HTML, CSS and JavaScript skills for web and email
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Experience of basic graphic design for web (including tools such as Figma)
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Knowledge of online privacy and digital security best practices
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Experience using PowerBi or similar data visualization software
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Experience of working in a remote, internationally, and culturally dispersed organization
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Understanding or experience working on issues related to human rights, international development, or grassroots activism.
The client requests no contact from agencies or media sales.
Assistant Management Accountant (part-qualified)
Circa £35,000 + benefits
6 months fixed term contract
35 hours per week (with flexible and hybrid working)
Wimbledon
The role
You will be supporting the Finance Team for CIPD and a key player tasked with producing accurate financial data to enable effective decision-making across the business.
What you’ll be doing
- Using accounting system to process and manage financial transactions related to CIPD UK and CIPD Enterprises and potentially other entities within the group. Posting transactions and month end journals in NetSuite including prepayments, accruals and revenue deferrals.
- Day to day accounting activities include managing transactions in the ledger, ensuring coding is accurate and adjusting miscoding before the month end to minimise time it takes to close the month.
- Working with others in the finance team and in teams across the business to ensure month end reporting is accurate, on time and all appropriate journals are supported.
- Completing revenue reconciliations between Netsuite and other source systems to ensure deferred and accrued income is accurate. Working with the systems accountant and financial accountant where necessary to complete this.
- Reconciliation of the Purchase Order System and goods receiving. Working with areas around the business to ensure accurate transaction recording.
- Production of the management accounts.
- Preparing supporting documentation for the year-end audit and liaising with external auditors.
- Providing support to Finance Business Partners within operational finance and operational queries from wider commercial business.
- Supporting Finance Business Partners in the budgeting and forecasting process.
What you’ll need to be successful
- Accounting experience in a similar role, with a focus on ERPs such as Oracle (NetSuite), SAP, Microsoft
- Part-qualified accountant preferred (ACCA, CIMA, ACA or equivalent)
- Advanced knowledge of Excel (sumifs, pivot tables, vlookups) and experience of working with accounts systems
- Demonstrate integrity, a strong work ethic and a sense of urgency in executing and completing tasks
- Well organised with the ability to work independently and collaboratively with remote teams
- Confident communicator with high level of attention to detail
About us
We’ve been championing better work and working lives for over 100 years. We help organisations thrive by focusing on their people, supporting our economies and societies. We’re the professional body for HR, L&D, OD and all people professionals – experts in people, work and change. With over 160,000 members globally – and a growing community using our research, insights and learning – we give trusted advice and offer independent thought leadership. And we are a leading voice in the call for good work that creates value for everyone.
There has never been a more interesting or important time to join us. We offer an inclusive and stimulating culture and a wide range of professional development opportunities, as well as excellent benefits such as 28 days’ holiday with an option to buy and sell days, £125 personal development allowance, access to an award winning pension scheme and a commitment to wellbeing including a cashback health scheme.
If this role describes you and your career aspirations, then click APPLY.
CIPD: valuing everyone as an individual! The CIPD define diversity as the differences in colour, ethnicity, abilities, age, gender, beliefs, interests, socioeconomic status(class), marital or partnership status, sexual orientation, geographic, academic/professional backgrounds, opinions, backgrounds, thinking, experiences, and many other personal characteristics. There is a growing body of research that shows that diverse workforce can be beneficial for decision making, innovation and problem solving as people bring a diverse range of skills and lived experiences with them. Harnessing these differences creates a productive environment in which everybody feels valued, where their talents are fully utilised and organisational and personal goals are met.
We are committed to employment practices that promote diversity and inclusion and equality of outcomes in employment through recognising of how differences of age, disability, gender, sex, marriage and civil partnership status, pregnancy and maternity status, ethnicity, colour, religion, or belief and other protected (by equalities law) and personal characteristics can advantage or disadvantage a person.
Please note, we reserve the right to close or extend this position depending on application numbers. Therefore, we would urge you to submit an application as soon as possible.
The client requests no contact from agencies or media sales.
Purpose of the position
The primary role of the Governance Assistant is to provide administrative support to the workstreams under the Head of Governance, which include but are not limited to, annual work plan, royal charter, bylaws, elections, policies and procedures and GDPR compliance.
The Governance Assistant will act with integrity, positivity, energy, and adaptability, using their skills to build effective relationships and work within a shared vision.
The Governance Assistant will be a member of the Business Administration Team and will focus on supporting the Head of Governance to ensure the maintenance of high-quality governance processes within the organisation.
Key relationships
The Governance Assistant will be expected to establish and maintain effective working relationships with these key positions within the College of Paramedics including:
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Head of Governance;
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Executive Assistant to the Chief Executive;
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Other members of the Business Administration Team;
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President and Vice President;
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Chief Operating Officer;
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Chief Executive Group;
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Chairs and Members of the Paramedic and Student Councils;
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Administrative, membership, marketing, IT, and finance staff;
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Board of Trustees
The Governance Assistant’s duties and responsibilities include:
Governance
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Work closely with the Head of Governance to ensure the charity is compliant with regulatory requirements
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Maintain a good understanding of the governance processes and requirements, and work closely with the Head of Governance to ensure they are efficiently and effectively managed
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Maintain a good understanding of the implications for the role and organisation of the requirements of GDPR and other relevant legislation
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Maintain a good understanding of the need for effective policies and procedures, sustained within a robust review process
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Support the efficient and effective day-to-day functioning and co-ordination of the administrative activities associated with governance within the College of Paramedics
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Prioritise and time manage the administrative workload appropriately to meet specific deadlines.
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Support the Head of Governance on the election of trustees and member representatives as required, working with the Membership, Marketing and Engagement team and liaising with candidates, election services and incumbents.
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Provide administrative support for various governance aspects around the Board, Councils, member meetings, reporting and the Chief Executive Group
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Provide administrative support for aspects of Board Meetings/Committees and resources in the absence of the Executive Assistant to the Chief Executive
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Support with timely production of relevant minutes, reports, action summaries and follow ups alongside the Executive Assistant to the Chief Executive and Head of Governance
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Coordinate travel, venue bookings and accommodation for Board, Committees and Councils where appropriate
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Provide administrative support to the Royal Charter project
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Work closely with the Head of Governance to ensure relevant information is shared with third parties or stakeholders
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Oversee the formatting and editing process associated with key documents, in line with branding guidelines;
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Develop and maintain effective electronic filing systems ensuring that information is kept securely and is accessible as appropriate;
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Attend physical meetings at locations within the United Kingdom, as required;
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Undertake other tasks or projects that may arise;
Business Administration
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Providing cover and administrative support to the Executive Assistant to the Chief Executive and Personal Assistant in any absence or when the needs of the business demand
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Coordinating electronic diaries;
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The coordination and business arrangements for College of Paramedics meetings, including serving as a Secretariat for meetings, various established or short-term functions of the College. This includes but is not limited to preparing agendas, taking minutes, action logs, sourcing venues, liaising with delegates, booking travel and accommodation, catering, sourcing audio visual equipment and facilitating remote attendance, collating meeting documentation, recording minutes and /actions;
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Assist with the co-ordination of General Enquiries received by the College of Paramedics over the phone or via email/dedicated mailbox, including tracking responses to ensure all enquires are dealt with in a timely manner;
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Undertake and complete an ongoing development review process, set by, and reviewed on an ongoing basis.
The client requests no contact from agencies or media sales.
This is a challenging and busy role supporting the delivery of the Financial Inclusion programme across the UK, including support for Financial Inclusion projects under the Scotland team. The Financial Inclusion Assistant is responsible for providing high level support to the Head of Financial Inclusion, Senior Managers and other team members as appropriate. The Financial Inclusion Assistant supports the coordination and delivery of a range of projects, communications, events and working groups across the Financial Inclusion department.
Role responsibilities
· Support the delivery and coordination of projects and working groups within the Financial Inclusion department and management of team email inbox
· Support the Financial Inclusion Leadership team to manage team engagement, planning meetings and working groups, taking minutes and assisting in the preparation of reports, communications, presentations and other documents
· Perform administrative duties for any Steering Groups led by the Financial Inclusion department, scheduling meetings, preparing agendas, recording minutes and producing reports as required
· Support the Financial Inclusion department through excellent stakeholder management, building positive relationships between teams across the Trussell Trust
· Act as a key contact point between the SLG and the Financial Inclusion department, ensuring expectations and objectives are met and all queries answered satisfactorily
. Organise and support the Head of Financial Inclusion with events, both internally and with other key stakeholders, liaising with event management companies when appropriate
Person Specification
Technical skills and minimum knowledge:
· Strong administration skills
· Strong organisation skills and experience of working with tight deadlines and managing a varied workload
· Experience of supporting the organisation and delivery of a range of projects, events and meetings
· Strong IT skills including confidence in using all MS Office applications
· Numerate with the ability to present and analyse data
Behaviours and competencies:
· Demonstrate a commitment to the values of the Trussell Trust
· Demonstrates empathy and knowledge of diverse groups of people from a range of backgrounds and lived experiences.
· Excellent written and verbal communication skills
· Excellent interpersonal skills with experience of building relationships internally across an organisation and externally with key stakeholders
· Comfortable working autonomously and across multiple tasks with a high degree of self-management and personal organisation
Key Stakeholders
· Network Programmes & Innovation
· Network Operations
· Participation
· Fundraising
· CEO/ Senior Leadership Team
Our Values
The Trussell Trust is a charity that works to end the need for food banks. It is founded on and shaped by Christian principles.
Our values of dignity, justice, compassion and community, are central to all that we do and therefore supports our aim to be an organisation where the diversity of all employees is valued. We welcome people of all faiths and none and those that are committed to these values.
We recognise that we have under-represented groups within our workforce. As part of our commitment to diversity and equality of opportunity we are actively encouraging applications from under-represented groups such as returning parents or carers who are re-entering work after a career break, people who are LGBTQIA+, from racially minoritised communities such as Black, Asian and Minority Ethnic backgrounds, with a disability, impairment, learning difference or long-term condition, with caring responsibilities, from different nations and regions and those with a lived experience of poverty as well as any other under-represented group in our workforce. We are committed ensuring the safety and protection of our employees from all forms of harm.
The client requests no contact from agencies or media sales.
This role will be known internally within the organisation as Membership Services Assistant Manager
Coventry University Students’ Union (known as Your SU) is a membership organisation which aims to improve the lives and experiences of students across the Coventry University Group. There are four main campuses of Coventry University Group in London: Liverpool Street, Dagenham, Greenwich and Vauxhall.
The Assistant Manager is responsible for managing the delivery of operations at the Students’ Union’s sites in London, ensuring Your SU’s Membership Services are delivered across the region.
You will be a key driver in developing our services across the London campuses and will work directly with students, their representatives and local university management teams, to improve the student experience and the offer at their campuses.
You will be promoting students’ union services, developing activities as well as supporting the local student officers with campaigns and projects. The Your SU team supporting the London campuses is a small yet effective team. You will have the support from the wider organisation (based largely in Coventry) however on a day-to-day basis in London there will be occasional times when you are working on your own so being self-motivated and able to work on your own initiative is essential.
Successful applicants will need to be passionate, creative and talented, with an interest in being on the cutting edge of innovation and delivery in the student movement. You must be an effective communicator to develop and maintain strong working relationships with our members and stakeholders. It would be beneficial to have previous experience in student services / student representation / Students’ Unionism.
Coventry University Students’ Union’s values are to be helpful, inclusive and ethical and these are reflected in our progressive and people focused rewards and benefits. We offer generous annual leave, an agile working scheme and place a high level of importance on staff support, development, inclusivity, and wellbeing.
Key duties will include:
- To provide support to local Student Officers, Student Representatives and members with variety of activities and training.
- To enhance the student experience through supporting students and students’ union elected representatives to deliver positive change.
- To deliver a range of co- and extra-curricular services and engagement activities.
- Assist in the management of staff and report on work performance to line manager.
- To deliver local student elections, and ongoing induction and support, for elected members.
Working Hours and Location
This post is a permanent role, full-time contract (37.5 hours per week) with options for hybrid working.
The successful applicant will be expected to regularly visit all the London campuses ensuring a face-to-face offer for our members. Our current sites are located in Liverpool Street, Vauxhall, Dagenham and North Greenwich. Liverpool Street currently acts as our main hub.
As an organisation, we have an agile working programme which supports staff working from home. However, regular working each week is required onsite (minimum 3 days per week) and flexibility to meet additional business need is required, for example at certain times of the year on campus delivery may be required every day during busy student events (Welcome / Graduation etc). There may be some infrequent weekend and evening working for which time off in lieu will be given.
We have a flexible approach and are open to applications from candidates that may require some variation to the contracted hours or hybrid arrangements (although this is not a fully remote role and a minimum of 30 hours / 4 days is required). If you would like to apply on a reduced hours basis it would be helpful to include this information in your application questions however selection / shortlisting will not be influenced by this information.
Salary Details
The salary is £29,605 - £33,966 (+ £3,000 London Weighing Allowance) per annum.
It is usual to start at the bottom of the grade and will increase incrementally on an annual basis however for a candidate with highly relevant previous experience an offer may be made within the grade range. The salary advertised is the full time salary, if the role is taken on a reduced hour basis the salary (LWA and holiday entitlement) will be calculated pro-rata accordingly.
Job Description and Person Specification
To view the job description and person specification (including our shortlisting criteria) please see attached or visit our website under 'Work for Us'.
Application Process
To apply you will need to submit:
- Your CV
- A short application statement
- Equal opportunities form
We encourage you to read our shortlisting criteria (on the job description and person specification) and use the application statement to highlight how your skills and experience are relevant to this role. The applications that most closely match our shortlisting criteria will be invited for interview.
The application statement and equal opportunities form are downloadable from our website.
If you require any reasonable adjustments to the application or interview process, or have any questions relating to the role, please let us know.
Applications Close: Tuesday 2nd April 2024 at 9am
Interviews: Friday 19 April 2024
Focus on Diversity and Inclusion
We are an equal opportunities employer and actively committed to promoting equality and diversity, and expect all staff, students and volunteers to share this commitment.
We are especially keen to encourage expressions of interest from people currently under-represented within the organisation, these include but are not limited to those from the LGBT+ community, people with disabilities, and those from a Black, Asian or Minority Ethnic background.
We are a disability confident employer and candidates with a disability will be guaranteed an interview, providing they meet all the essential requirements of the post.
Staff Benefits:
Our benefits offered to staff include:
- Occupational Pension Scheme, employer contributions matched up to 6%
- Generous annual leave, this role attracts 31 days holiday plus bank holidays (2 additional days after 2 years service and a further 3 days after 5 years.)
- Free 24/7 access to our Employee Assistance Programme offering confidential advice and support
- Mental Health First Aiders, colleagues who have received training to support others
- Life Insurance 3 x salary
- Eye care and Flu vouchers
- Staff reward and recognition schemes
- Agile working scheme
- Volunteer days, 3 paid per year
The client requests no contact from agencies or media sales.