Purchase Ledger Manager Jobs in Luton, England
Our ideal candidate will have a background within the charity/not for profit sector and experience in handling an investment portfolio. The role is home based with some travel in/around Hampshire and the IOW. Reporting directly to the CEO, this role is an excellent opportunity for someone looking for a new challenge and a step up. Our financial information is highly visible to our donors and grantees, so this role is a crucial enabler for the effective delivery of all areas of our work. The role will be overseen by a part time Finance Manager, who will produce management accounts, annual accounts, budgets, forecasts etc. Part time work will be considered for the right candidate.
The Finance Officer/Bookkeeper will be responsible for ensuring the delivery of accurate and timely finance administration, across two databases (currently Sage and Salesforce). This is a vital role within HIWCF, as high quality finance information is fundamental to our role and reputation in the region as a trusted partner for our fundholders and grantees.
Key Tasks
· Adding all payments transactions (grants, invoices, salaries, expenses, HMRC payments etc) to Sage and the bank accounts, ensuring all evidence is correct and payments are correctly authorised
· Adding all donation income to Sage and Salesforce, and working with other team members to ensure they are acknowledged appropriately
· Adding all quarterly investment income to Sage and Salesforce and reconciling across both databases, and to the investment house reports and bank account
· Regular reconciliations between Sage and Salesforce and bank accounts
· Ensure HMRC payments and gift aid claims are undertaken in a timely manner
· Manage banking records
· Monthly reconciliations for Bank account, purchase ledger, Sage, Salesforce, prepayments, accruals, salaries, PAYE, pension etc
· Monthly journals for non-cost items
· Manage pension with NEST and other ad hoc pension providers and manage insurances
· Ad hoc finance related tasks including reporting on returned grants, managing pension payments, insurances etc
· Any other appropriate tasks as directed
(Some of the functions listed may be shared tasks).
Please see our application pack attached for full details or visit our website.
Recruitment details and schedule
• Apply by sending a CV and covering letter to Jo Dakin, Office Administrator , see application pack for details. Please include details of three referees, one of whom must be your current or most recent line manager. (We will not contact them unless you are offered the role.)
• Please confirm in your application that you are eligible to work in the UK. If offered the role, you will be required to provide evidence of your eligibility.
• Applications close at 12 noon on Wednesday 24th April.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
A medium sized health education charity is seeking a Finance Officer on a full-time, permanent basis.
The organisation is an established charity that provides information and guidance on various aspects of veganism. Services range from general advice on vegan lifestyle – diet, travel, shopping etc, campaigning activities, additional services to charity members, and the certification and labelling of products based on their internationally recognised Vegan Trademark.
The organisation has around 65 staff with a turnover of around £4 million annually. Their central offices are in Birmingham, however this role can be taken on almost exclusively remotely – it is anticipated that there will be approximately 6 journeys per year required either to the Birmingham office or another mutually agreeable location – for staff events and meetings.
The role sits within a small finance team of 3, and will be highly varied covering most aspects of transactional finance. The starting salary is between £29,413 - £31,508, however they have regular salary reviews and growth in the role is possible. They also have an excellent benefits package including a pension scheme, employee assistance programme, 28 days leave + bank holidays, plus additional leave available as part of a sustainable transportation climate perks policy.
The ideal candidate will be AAT part-qualified with experience in a similar Finance Officer level role. Exposure to double-entry bookkeeping and an understanding of charity finance would be an advantage. Experience with Sage accounting is also useful. The organisation is a flexible employer and although the role is ultimately permanent they welcome applicants wishing to be considered on a part-time basis as part of a job share, and will also consider candidates on a shorter term fixed term contract basis if this is preferable to a permanent contract initially.
It is expected that staff adhere to a vegan lifestyle as much as possible, however being vegan is not a pre-requisite.
Typical duties will include:
-Work closely with the sales team and raise invoices in accordance with the sales process.
-Support the credit control function and chase outstanding payments for renewals and new business.
-Provide up-to-date debtor ledger reports as required.
-Process invoices and expenses for payment ensuring adherence to internal purchase policies and procedures.
-Provide support and guidance to staff members and chase outstanding documentation to ensure correct processes are always followed.
-On a weekly basis, process supplier payments and staff expenses online ready for authorisation.
-Support the reconciliation of bank accounts, credit cards, merchant platforms and aggregators.
-Maintain responsibility of designated balance sheet codes and assist with the preparation of month-end reporting.
-Ensure balance sheets are kept up to date in readiness for year-end and annual audit.
-Work closely with the Finance Manager and support the Auditor during the annual financial audit.
-Assist with the development of financial policies, streamline processes, production of working instructions and training materials.
-Support the development of financial business critical systems and processes to increase efficiency and improve user journeys.
-Investigate, report and where necessary make improvements to minimise non-compliance to ensure robust policies and procedures.
-Support the Finance Manager and make suggestions for continuous improvement of systems and processes to support business requirements.
-Support the management of the finance mailboxes and respond to emails in a timely manner.
-Act as the first point of contact and provide timely responses to internal and external stakeholders, customers and suppliers by email and over the telephone.
Candidate requirements:
-AAT part or fully-qualified
-Minimum of 2 years’ experience in a customer service environment.
-Good working knowledge of day-to-day transactional finance, including all aspects of purchase and sales ledger, credit control, bank reconciliation, balance sheet reconciliation and journal entries.
-A working knowledge of VAT.
-Excellent customer service skills.
-Experience of using accounting software – Sage Cloud /Sage Intact desirable
-Knowledge and experience of working with databases and CRM systems.
-An understanding of charity finance is desirable but not essential
Closing date: Thursday 25th April
Interviews: W/c 29th April
Please send your CV for further consideration.