Receptionist Jobs in Balsall Heath, West Midlands
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
About the Role:
Exciting Opportunity to join Refugee Migrant Centre (RMC) as a Receptionist and become part of our renowned regional charity dedicated to supporting refugees and migrants. With over 23 years of experience, RMC has assisted thousands of individuals from 162 countries, fostering integration and empowerment through various services.
Purpose and Scope of the Role:
As a Receptionist at RMC, you will be the welcoming face of our organisation, providing crucial support in administrative tasks and ensuring smooth operations at our reception area. Your responsibilities will include managing incoming calls, greeting visitors, scheduling appointments, and assisting with general inquiries. Additionally, you will collaborate closely with internal teams to facilitate effective communication and uphold the organisation's standards of service excellence.
Main duties and responsibilities of the role:
· Welcoming visitors and directing them to the appropriate personnel or department.
· Managing incoming calls and transferring them to the relevant individuals.
· Handling inquiries from clients, volunteers, and stakeholders in a courteous and professional manner.
· Scheduling appointments and maintaining appointment calendars.
· Assisting with administrative tasks such as data entry, filing, and photocopying.
· Coordinating deliveries, mail, and courier services.
· Maintaining cleanliness and organisation at the reception area.
· Providing general administrative support to colleagues and management as needed.
Qualifications and Skills:
· Previous experience in a receptionist or administrative role preferred.
· Excellent communication skills, both verbal and written.
· Strong interpersonal skills and a friendly, welcoming demeanour.
· Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
· Ability to multitask and prioritise tasks effectively.
· Attention to detail and accuracy in handling administrative duties.
· Flexibility to adapt to changing priorities and work in a fast-paced environment.
· Knowledge of additional languages is an advantage, particularly languages spoken by refugees and migrants.
The client requests no contact from agencies or media sales.
To provide a professional reception service to clients accessing SIFA Fireside. Ensure that clients access the correct service whilst maintaining confidentiality when dealing with all information and material.
We welcome applications from people with lived experience of some of the issues our clients face including homelessness, mental health, substance use or the criminal justice system and if you are stable in your recovery and feel motivated to use your experience to support others through a similar journey then we would love to hear from you.
Benefits: Progressive career development opportunities and training, 36 days holiday inclusive of Bank Holidays with length of service increments, contributory ethical pension scheme, flexible working options, enhanced staff wellbeing package, invitation to join our Employee Voice group and EDI (Equality, Diversity, and Inclusion) group, central location for transport links. Key tasks as follows :-
Providing client reception and administrative support to all client services.
Establishing and maintaining client booking systems and appointment allocations across a variety of services.
Communicating information with clients on service availability and eligibility.
Carrying out initial screening for housing appointments.
Accurate record keeping and use of CRM tools (Customer/client Relationship Management).
Attending Homelessness Intervention team meetings.
Checking on client exclusions and alerts on entry to the building.
Registering attendance at the Support Centre.
Operating within organisational health and safety procedure
Build effective, positive relationships with clients maintaining professional boundaries and ground rules.
Dealing with difficult and challenging client behaviour.
Day-to-day management of the client reception, working alongside volunteers and staff to ensure the professional operation of the reception.
Managing correspondence, including phone calls and messages, emails, letters and packages, alongside volunteers.
Managing the storage of confiscated prohibited items from clients and reporting to the correct manager for removal where appropriate.
Support the induction of volunteers to client reception duties, in liaison with the Volunteer Lead.
Perform photocopying and scanning as required.
Support business reception as required.
The client requests no contact from agencies or media sales.