First Give 

First Give inspires young people to make a difference to the causes they care about. We do this through working in partnership with secondary schools, providing a fully resourced scheme of work that guides an entire year group of students to engage with local charities and causes and then carry out social action (fundraising, raising awareness, campaigning, volunteering etc) in support of them.

At the end of each programme, a celebratory School Final is held at each school, where teams representing each class deliver presentations about their projects. The class considered to have engaged the best with the programme secures a First Give grant of £1,000 for their chosen charity. By the end of the programme, however, the whole year group will have given back meaningfully to their local community. 

First Give Administrator

We are seeking an enthusiastic and motivated administrator to join us. The successful candidate will provide support across all the functions of the organisation, including working alongside the Programmes Team, Partnerships Communications Team and providing administrative support to the Director and SLT. This is a fantastic opportunity to join a positive, supportive team and be part of the work of an inspirational organisation.

Contract:

4 days’ pro rata (or 09.30-3.30pm) – we are willing to be flexible regarding how the time is structured

Salary:

£19,200 (based on £24,000 full time)

Location:

Hybrid (in the office 3 days a week. Again, we are flexible regarding the specific days but would like them to be fixed once agreed)

Annual leave:

22.5 days’ annual leave

Reporting to:

Programme Manager

Key responsibilities

• Overseeing First Give’s school-facing financial administration:
  • Reviewing and identifying outstanding invoices;
  • Contacting school finance offices and business managers to remind of payments due and request them;
  • Track payments made on Salesforce;
  • Provide regular monthly reports on payment process to the Director
• Administering First Give’s charity grants to the charities who have won grants as part of our programme:
  • Contacting winning charities (email/phone call) to inform them and collect their payment details;
  • Uploading this information to Salesforce;
  • Providing details to an external accountant for payment;
  • Keeping records of payments processed up to date;
  • Running reports on payments on a monthly basis for the Director
• Overseeing the processes to secure audio/visual assets for First Give (photography/videography):
  • Booking, liaising with and managing photographers/videographers on a contract basis;
  • Arranging consent from students, teachers and other participants;
  • Monitoring consent approval to ensure First Give always complies with best practice in Safeguarding and GDPR;
  • Reviewing and selecting the best photographs from an event and ensuring all photography is stored securely
• Providing support to the team to secure volunteers from the community to attend our School Finals as VIP judges:
  • Liaising with Programme Managers regarding upcoming School Finals;
  • Communicating with local community figures (e.g. councillors, Mayors, MPs, local business people);
  • Keeping records of attendance on Salesforce
• Providing basic office administration/management: 
  • Managing First Give’s physical resources (held in our West Hampstead office), ensuring we have enough programme documents and equipment to resource the programme and re-stocking as necessary;
  • Executing mail outs to schools or facilitators as needed;
  • Providing reprographics support;
  • Monitoring First Give’s central email [email protected] email inbox
• Providing support to the First Give team, primarily the SLT, e.g. venue research, hire and small scale event co-ordination to support the team (e.g. Away Days etc.)

There may be opportunities for the successful candidate, if interested, to contribute to First Give’s social media work (Twitter, Instagram, Facebook etc.) and to support the production of blog pieces and case studies.

Person specification

Essential

• Passionate about young people and their potential to drive social change
• Highly organised with excellent time management and task prioritisation skills
• Evidence of ability to work independently, while responding to guidance and feedback
• Excellent verbal and written communication skills
• Comfortable working in a hybrid setting, with a majority remote-networked team
• Comfortable using full MS Office suite (MS Teams, SharePoint, Outlook, Excel, Word etc.)
• Able to work ‘on location’ in our office in North West London 3 days’ a week

Desirable

• Experience of using Salesforce to process data and provide reports (if not, we will provide training)
• Experience of providing administrative support in a similar organisation
• Able to produce copy/content appropriate for social media and/or external audiences

Interviews will take place W/C 18th July, likely Tuesday 19th July. These will be in person at our West Hampstead office.

We are a leading national charity committed to improving children and young people’s mental health and emotional wellbeing.  We now  have an exciting new opportunity in the team for a Receptionist.

You will provide a high quality administrative service and you will be used to working within a similar role. As the first point of contact to the organisation you will meet and greet visitors as well as managing telephone enquiries, some of which may be sensitive in their nature.

As an experienced Receptionist you will be well versed in maintaining and processing all communications through the organisation’s generic inboxes such as ‘Enquiries’.  In conjunction with the Office and Facilities Manager, you will manage the office supply stock levels as well as assisting in a range of administrative activities as required.

The successful candidate will be able to demonstrate:

• relevant professional experience gained within a  busy office environment
• customer service skills
• a good level of literacy and numeracy skills
• strong IT skills across a range of packages
• knowledge of the principles of health and safety in the workplace

In return, you will join a brilliant team, full of talent, passion and support for one another.

We welcome applications from Black and Minoritised and LGBTQ+ groups as they are currently under-represented.

Contract Type: Permanent
Location: Merton
Salary: £18,539 - £19,477 pro rata per annum (depending on skills and experience) (plus London Allowance of £3,600 if applicable)
Working Hours: 28 Per Week

Closing Date: 17 July 2022
Interview Date: TBC

Please note the deadline for submitting applications for this vacancy is 23.59 on the closing date.

Our client reserves the right to close this vacancy early if they receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

About our client

Who they are

They are a vital source of support and a powerful force for change for everyone affected by dementia. They will not rest until people with dementia and their carers live more fulfilled and less fearful lives, free from stigma and inequality.

What they do

They support people affected by dementia through some of the hardest and most frightening times, to improve their lives and help to avoid crisis. No matter whoever you are, whatever you’re going through, you can turn to them for expert support through practical advice, emotional support, and guidance for the best next step. They join forces with people affected by dementia, leading scientists and policy makers, amplifying voices to push for cutting edge breakthroughs and societal change that’ll improve the lives of people affected by dementia, now and in the future

How they do it

They’re the friendly face of support, the warm voice at the end of the phone and the determined minds who will fight passionately for the cause of everyone affected by dementia.

About the role

They have an exciting new opportunity to welcome a Premises Assistant into their team at Merton Dementia Hub!

Merton Dementia Hub is a modern, purpose built, ground floor building, where they run services for people affected by dementia. It’s a base for their team of ten staff as well as a group of volunteers.

This role includes organising and overseeing the soft services in place to keep the building running smoothly for everyone. There are contracts in place for maintenance, cleaning, gardening, and security services that you will be co-ordinating. You will also take part in staffing the reception desk along side their volunteers.

About you

- Enthusiastic and proactive individual
- Great organisational skills
- Excellent attention to detail
- Ability to work and adapt to work in a fast-paced and diverse environment
- A team player
- Understand the importance of running a building and able to coordinate the services they rely on to keep the Hub a great place to work and visit.

Their team love what they do and if you want to join them and make a real difference to the lives of people affected by dementia, why not find out more?

Their employees work hard every day to make a true difference in people's lives. They are proud to support them with a range of benefits, recognition and many options for working agilely, all contributing to a strong work life balance. They also have various learning programmes to support you in your development and help you grow to realise your potential and shape a career with them.

You may have experience of the following: Leisure Centre, Switchboard, Front of House, Receptionist, Administrator, Office Assistant, Office Administrator, etc.

Ref: 134 197

Our reception team supports visitors and activities at our two Community Centres and the Barn. This is a varied and customer-focused role with general and administrative responsibilities. The ideal candidate will be responsible, committed to good service, great with people, and comfortable working with IT systems. If this sounds like you, please apply!

The National Institute for Health and Care Research based in Twickenham is interested in speaking to an experienced Administrator to join the team. The NIHR is responsible for managing research funding programmes on behalf of the Department of Health and Social Care with a total annual value in excess of £550 million.

We are an international life sciences company working with customers in the government, academic, pharmaceutical, agricultural biotechnology, food, environment, security and sports sectors to achieve excellence in investigative, diagnostic and measurement science. 

Job purpose:

The role is vital in supporting the teams within the NIHR by delivering a comprehensive administration service. You will be expected to ensure all administration is processed effectively, and details processed accurately. Effective and timely recording of information into key business databases, managing the team’s mailboxes and involvement in co-ordination of engagement activities. The ability to use own initiative and to prioritise own workload will be needed.

As a member of the Operations Team, you will interact with a broad range of people at all levels of seniority, including NIHR colleagues, Department of Health and Social Care, Programme Directors, committee members and the research community. 

This is an exciting and diverse role in a fast-paced environment suitable for an experienced, committed and reliable administrator with a can-do attitude.

Required Experience and Qualifications 

• Excellent interpersonal skills 
• Excellent communication skills, including professional telephone manner 
• Good planning and organising 
• Good attention to detail and accurate record keeping 
• Able to manage time effectively, including managing competing demands, prioritising tasks
• Good verbal communication
• Good written communication
• Good computing skills including word-processing, using databases, spreadsheets, the internet and email 

Required Knowledge, Experience and Technical Skills:

• At least 12 months’ experience of working in an administrative role
• A minimum of 5 GCSEs (or equivalent) at grade C or above, including math’s and English
• An excellent command of written and spoken English

Role Details & Benefits 

• Salary: £23,500 - £25,000, depending on experience
• Wide range of core benefits
• Hours: 0900 to 1730 Mon to Fri 
• Location: Twickenham-TW1 

Interested in learning more about this exciting position with the UK's largest and most prestigious funder of research, please submit a cover letter and CV and one of the team will be in touch. 

The Society of Chemical Industry (SCI) is an international forum where science meets business.  Established in 1881, SCI is a registered charity, based in London, with members in over 70 countries. SCI’s principal charitable objective is to advance the application of science into industry for public benefit, and it does this through events, publications, and other activities.

SCI seeks a full/part-time admin assistant to work with the Executive PA as part of the charity’s governance function.  Working within a small and friendly team, the role requires governance or board committee experience (including minute taking), the role also offers scope to assist with elements of support for the Chief Executive.

You will have excellent communication and interpersonal skills, be flexible, proactive and have experience of working within a busy executive office.  The ability to plan, prioritise and work to deadlines is important. Good working knowledge of Microsoft Office is essential. Experience of working in a professional or corporate environment is essential.

Knowledge, skills and experience required for this position:

• Minimum of 3 years’ experience as an executive/personal assistant, administrator, or receptionist.
• Some governance experience preferable but training will be given.
• Experienced minute taker and experience in organising senior committee meetings.
• Excellent communication and customer service skills.
• Strong organisational skills, and the ability to multitask.
• High level of computer literacy with Microsoft Office Suite and familiarity with SharePoint, PowerPoint and with using MS Teams.
• Proactive and willing to act on own initiative both individually and as a member of a team.
• High aptitude for spelling and grammar, and accuracy in data entry and proof-reading.
• Personable, positive and a team player.
• Understanding of a charity or membership organisation desirable.

This is an exciting opportunity for a proactive and diligent individual to join a team responsible for the efficient and effective coordination of the busy HQ and a number of other office spaces across Age UK Hillingdon, Harrow and Brent.

This role reports directly to the Business Improvement Manager, working collaboratively with all areas of the business including Information and Advice, Community and Hospital teams to ensure the working environment is fit for purpose. For staff, volunteers and visitors. The postholder will work with a small team of dedicated volunteers to provide a reception service.

If you are committed and able to think on your feet then you may be the person for us.

This is an exciting opportunity to play a significant role in a busy and cutting edge charity supporting migrants at risk or in crisis. You will ensure the safe and efficient running of our busy advice centre  and smooth operations by taking responsibility for - and developing - all areas related to reception, building and office services including IT, health and safety at work, service contracts, relevant policies and administrative systems. This is an office-based position.

You will have substantial professional experience in a similar role within a charity or public sector and have good knowledge of relevant regulatory frameworks and compliance issues. You will be energetic, creative, resourceful and highly organized. You must relish a challenge and be able to combine a hands-on role with an ability to take responsibility, think strategically and solve problems. You must enjoy working collaboratively and be passionate about supporting Praxis to deliver its objectives.

This role requires flexibility, initiative and discretion. You should be highly organised and proactive with strong people and communication skills and have a good working knowledge of Microsoft 365 systems, including SharePoint and MS Teams. You should be committed to self-improvement and respond positively to constructive feedback when given, as well as being a committed team player.

Praxis is a dynamic, award-winning human rights charity supporting migrants in crisis or at-risk, ensuring that their essential human needs are met and that they are able to overcome the barriers they face. We have more than 35 years of experience working with migrant communities, and in 2019 we supported around 2,000 people through expert legal advice, housing and peer support. Our holistic approach supports people away from a point of crisis and destitution towards safety, economic independence, social engagement and greater emotional wellbeing.

We are an equal opportunity employer and strongly encourage applications from those with lived experience of migration, and from diverse applicants regardless of age, disability, gender reassignment, marital/civil partnership status, race, religion or belief, sex, sexual orientation, or pregnancy/maternity leave status.

For further details, please see the job description, and to find out more information about this role see our website to find out more about our work.

The Brent Centre for Young People is looking for an experienced, dynamic person to join its Clinical Administration Team.

The Brent Centre for Young People is a charity based in North West London that provides psychotherapeutic treatments to young people aged 11-25 years, who suffer with emotional difficulties and have mental health needs. The Centre also has an international reputation and delivers world-leading evidence-based practices to young people across North West London. In 2018/2019, through its In-house and Outreach Services, the Centre helped over 600 young people to be healthier and better prepared for adulthood.

We are looking for an experienced clinical administrator with strong people and communication skills to help run our clinical services.

This post is an exciting opportunity to be part both of supporting the growth of this new service and supporting clinical administration at the Brent Centre within an existing small team.

The suitable candidate will have at least two years’ experience of clinical and/or general administration and reception duties. This post will suit a confident, reliable individual with strong interpersonal, organisational and communication skills.

You will be expected to be confident in IT skills (including the use of Microsoft Excel to an intermediate level) and apply them to recording data accurately on a daily basis on our client database.

We are looking for someone who demonstrates a high level of professionalism, can work to regular deadlines, can problem solve when faced with difficult situations, adheres to confidentiality and can communicate professionally, politely and effectively with young patients, their families, our clinical and non-clinical staff team and our external contacts, such as GPs.

The post requires sensitivity to the needs of young people with emotional difficulties and the nature of therapeutic work and their families. Experience with young people or with mental health is advantageous.

You will be expected to work between 9.30am to 6pm half of the week and 10.30am to 7pm, the other half of the week. Occasionally, you may be asked to work from 11am to 8pm to provide cover for another administrator. Occasional working from home may be possible.

The candidate will have excellent skills, when carrying out duties of the post.

Closing date: Friday 1 July 2022

Interviews: TBC

Shortlisted candidates will be required to take a 30-minute test

Location – 30 Park Street, London, SE1 9EQ with generous flexible working, including working from home

Permanent contract - 35 hrs per week – Salary range £32,000 to £36,000 per annum + benefits

This is an exciting new role at Whizz-Kidz, which has been put in place to deliver a calendar of special events which include key supporter engagement, cultivation and income generating opportunities. The role will be vital in helping the organization to devise and deliver an impactful supporter engagement programme which offers an exceptional supporter experience and builds long term relationships.

The Special Events Manager will have ownership of the planning and execution of a calendar of events, working closely with the relevant ‘event owners’ (including senior stakeholders) across Fundraising and beyond to design, effectively manage and smoothly deliver these events to meet their objectives. This role will be responsible for events such as the Whizz-Kidz Annual Reception and Kidz Board Showcase; Corporate and Challenge Event Participant Receptions; services visits and virtual engagement events, and Major Donor cultivation events.

New for 2022, the role will also encompass special events for our exciting art trail (Morph’s Epic Art Adventure in London), working with the project team to deliver a calendar of stakeholder engagement events, plus the final sculpture exhibition and Auction in Autumn 2023. These activities are pivotal in helping Whizz-Kidz achieve its ambitious new three year strategy, which sets out our plan to double the amount of young wheelchair users we reach. These events will not only generate significant funds but will help cultivate and steward new long-term supporters, to meet our ambition to significantly grow income over the next three years.

You will be an enthusiastic and driven fundraising professional, with strong project management skills, experienced in event development and delivery, with adept organisational competence and the ability to conceptualise and deliver effective plans across the organisation. You will be pro-active, logistically minded and confident building and managing relationships with a wide range of internal and external stakeholders. As a flexible team player, you will be confident managing your objectives and able to maintain focus on developing and delivering your plans, whilst contributing to a wide variety of projects where your expertise will add value.

For more information and to apply, please visit our website.

Interviews will be conducted on a rolling basis. Please apply as quickly as you are able, to ensure your application can be considered.

Please note; only candidates successful in obtaining an interview will be contacted.

Committed to achieving equal opportunities in employment. Please let us know whether you require any reasonable adjustments for application or interview.

Whizz-Kidz is the working name of The Movement for Non-Mobile Children (Whizz-Kidz). Registered charity No. 802872.  Company registered in England and Wales No. 2444520.  Charity registered in Scotland No. SC042607.

The Crystal Palace Community Trust Operations and Finance Manager will be an important member of the team. Based at Anerley Town Hall, which is a historic, landmark building, with excellent public transport links and on-site parking for staff, the post holder will help deliver a high-quality service to all users of our building.

An important element of the role is use of financial systems such as Quick-books and Microsoft Excel. The post holder will make recommendations for future operational improvements, provide accurate, timely financial reports and help steer CPCT to deliver a positive value for money service that improves the lives of local people.

Key Responsibilities

• Operational Management of the building
• Finance and Risk
• Management of front line staff
• Management of Business Centre tenants

1) Operational Management of the Building:

• Facilities management and space hire – oversee management of an effective reception service including community space hire.
• Oversee building maintenance programme e.g. service contracts, one off repairs, cleaning
• Management of IT provision to the building
• Ensuring appropriate health and safety measures are in place
• Ensure the building is properly secure and alarmed at all times
• Process works, purchase orders and contracts in accordance with CPCT’s procedures
• Ensure consumables needed are stocked
• Comply with current legislation regarding building management

2) Finance and Risk

• Process income received and payments made accurately
• Provide monthly reports on finances based on QuickBooks records maintained by CPCT staff
• Present information in good time for the Finance and Risk Sub-Group and the CPCT Board: attend and present at these bi-monthly meetings if required
• Assist with preparation and finalisation of annual budgets to be agreed by the Board
• Assist with preparation of annual accounts with the CPCT CEO and Treasurer for the external accountant to finalise/audit
• Provide ad-hoc review and analysis on income and expenditure areas if specifically required,
• Maintain and Develop CPCTs risk register to identify main areas of risk/exposure, enabling CPCT to allocate sufficient resources to mitigate these
• With the CPCT’s General Manager develop, implement and maintain a business continuity plan (BCP) to provide physical sustainability
• Carry out risk assessments as required to add a practical level to the risk analysis process in a clear format for the Board and other stakeholders

Management of front-line staff

• Manage front line administrative/reception and caretaking staff
• Provide staff with support and advice where necessary
• Manage staff time in order to ensure consistent cover for reception and caretaking functions
• Carry out staff appraisals in accordance with CPCT procedures

Management of business centre tenants

• Manage day to day relationships with business centre tenants in a professional, friendly manner
• Provide any necessary day to day support to business centre tenants
• Keep business centre tenants apprised of any issues relating to the operation of the building

Please ensure that the Job application form, equal opportunities form attached below are completed and returned by the closing date of 15th July 2022

The postholder will be responsible for supporting Bath and West Community Energy (BWCE)'s small and dynamic staff team in project delivery and supporting the development of organisational systems, maintaining them on a day-to-day basis. The postholder will have a specific role supporting the Board and coordinating Board and Member meetings, and in the delivery and financial reporting for an EU funded project called REDREAM.

Bath & West Community Energy is a not for profit, Community Benefit Society. Since 2010 when it was set up, BWCE has built over 12 MW of community owned solar power systems and one small hydro scheme, enough power to meet the equivalent annual electricity demand of around 4,000 homes. BWCE is working to put people at the heart of the energy transition, placing ownership and control of energy in the hands of consumers via clean energy projects that actively involve and benefit local communities.

Are you an optimistic, solution-focused, customer service focused administrator with a ‘can do’ attitude who is looking to develop your career in Human Resources? If so, this role at St Mungo’s could be the role for you!

St Mungo’s is pleased to offer an exciting and motivating opportunity for an ambitious individual to join our HR Shared Service Team. This is a busy and varied role where you will play a key part in supporting administration with either a Resourcing or HR focus. You’ll provide comprehensive administrative support through the employee life cycle, work closely with candidates, colleagues and managers to provide excellent customer service and ensure that all administrations is completed to the highest standard. Our ideal candidate will be reliable and proactive with the ability to juggle various administrative tasks in a timely manner.

We are committed to providing a wide range of learning opportunities to support your personal and professional development and we have seen a number of our previous Administrators go on to receive internal promotions to Junior ER Advisor and HR Shared Service Coordinator. This role will have either a Resourcing or HR focus area with specific tasks and responsibilities assigned to each focus area, however there will be the opportunity support colleagues across both areas when required.

This HR Shared Service function is an exceptionally busy team that supports an organisation of 1400 employees, so you’ll need to be able to work well under pressure and manage your time effectively to prioritise a high workload. There is a lot of autonomy in the role, with plenty of opportunities to get involved in organisational projects and to work closely with the HR Business Partners, Resourcing Advisors and HR Shared Service Manager.

What we offer

• Flexible Working and Other Benefits

We are committed to maintaining your work/life balance through hybrid working (up to 3 days working from home per week). We offer and operate a very popular Flexi Time scheme, with you being able to plan your working time around the core working hours (10:30am – 3pm), subject to operational needs.

We offer 25 days annual leave which increases to 28 days after 5 years’ service.

St Mungo’s contribute 4% of your gross annual salary to your pension, and you are able to enrol in the Defined Contribution scheme following a successful probationary period in which the employer contribution is 6%.

We also offer a range of employee benefits, including retail and gym discounts, season ticket loans, a cycle to work scheme and life assurance.

• A Diverse and Inclusive Work Place

At St Mungo’s, equality, diversity and inclusion are central to the organisation's values and how we work. We are proud of our commitment to diversity and inclusion and have 7 great Diversity Networks to support clients and staff from different backgrounds so they are able to be their best selves. Our Networks include: BAME, Carer’s and Parent’s, Lived Experience, LGBTQIA+, Disability Awareness, Women’s Action and South West diversity network.

• Excellent Development and Growth Opportunities

St Mungo’s employees are encouraged to consider opportunities to develop new skills or progress including; secondments, internal transfers, application to new roles in the organisation or just to get involved in various projects happening within the organisation.

We are committed to providing a wide range of learning opportunities to support your personal and professional development and we have seen a number of our previous HR colleagues go on to receive internal promotions.

What we do

At St Mungo’s our vision is that everyone has a place to call home and can fulfil their hopes and ambitions. As a homelessness charity and housing association, our clients are at the heart of what we do, and in 2021 we supported nearly 31,620 people who were either homeless or at risk of becoming homeless. Our staff are crucial to making this happen. 

How to apply

To find out more and apply please click the apply button.

Closing date: 10am 5th July 2022

Interview and assessments: 14th & 15th July 2022

Please be advised that all appointments will be made on St Mungo’s current standard Terms and Conditions (T&Cs); this also applies to any internal candidates.

Job title: Work Experience Administrator

Location: Remote working in the UK.

Responsible to: Engagement Delivery Lead

Salary: £10.15 an hour

Contract: Part-time, 16 hours a week worked across Saturday and Sunday.

Saturday – 9:00am – 5:30pm

Sunday – 9:00am – 5:30pm

Closing Date: Tuesday 5th July at 5:00pm

Interview Date:    Week commencing 11th July 2022

Please apply as soon as possible submitting your CV and a one page covering letter which outlines your specific interest and ability to successfully fill this role, as well as your salary expectations and current notice period.

Please note, if you do not provide a covering letter your application will not be considered.

Why us?

Speakers for Schools are a dynamic, swift-moving and fast-growing charity. We are on a mission to support a million young people across the UK annually by 2023. Having taken the first steps on the road to achieving this, our team has doubled in size in the past year. This has supported 278% growth in our Experience programme and 10% growth in our Inspiration programme during the past 12 months.

We want to level the playing field, making sure that all young people can access inspirational opportunities and experiences to fuel their ambition.

We are united and unique in our mission to transform lives through raising aspirations of millions of young people every year. Each year, 1,500 senior leaders, celebrities and industry experts deliver a difference to by sharing their story with students in schools and colleges in every corner of the UK. We connect employers such as Disney, The Bank of England, Spotify PwC and almost two hundred others to communities to provide access to the top opportunities for all across the UK. With us, you will be part of inspiring a generation to reach higher, broaden horizons and get equal access to the top.

To keep growing our charity and our impact, we need top talent and we are committed to treasuring, developing and supporting them to thrive within their roles.

Speakers for Schools Values

PASSION: We are committed to levelling the playing field for young people across the UK, creating social mobility and tackling disadvantages.

AGILITY: We challenge our ideas of what is possible in order to better meet the needs of those we support. We are human, make mistakes, learn, evolve and adapt.

INTEGRITY: We act with empathy and bring our authentic selves to work every day. We value and respect the talent, time and intentions of those we work with.

COLLABORATION: We are one team with one mission and only by working together can we deliver better outcomes for young people. We support each other unconditionally and feel motivation in shared success as well as individual progress.

DIVERSITY: We know it takes people with different ideas, strengths, identities, interests, and cultural backgrounds to make our organisation succeed. We encourage constructive debate and critical friendship.

Role Summary

This role sits within our Delivery Team and will assist in the coordination and administration of thousands of work experience opportunities for young people across the UK.

Key Duties / Responsibilities

• Supporting our Delivery Team with admin support including mail merges, creating account for access to virtual work experience, navigating Google Classrooms and responding to stakeholder queries via email and phone

• Processing new user registrations on our portal
• Responding to email enquiries from schools and students
• Supporting customers via phone
• Helping with technical delivery processes using both our in-house software
• Data Management and CRM
• Inputting new data, maintaining existing records and generating reports
• Supporting the delivery of charity programmes  

Key skills and experience:

Essential: -

• Experience of providing admin support to a large team
• Experience of working with educators, young people and/or business stakeholders
• Experience using Microsoft packages, including Outlook
• Excellent organisation skills and ability to learn quickly
• Excellent customer support skills and telephone manner
• Flexibility and a willingness to get stuck in and help with any tasks the team require support for
• Experience of customer service via email and telephone

Desirable: -

• Experience of working in programme support in education charities
• Experience of using Salesforce
• Experience of supporting young people via charity programmes
• Experience of using Google Classrooms

Benefits offered at Speakers for Schools:

• 25 days annual leave plus bank holidays
• Morning of your birthday off
• Pension scheme
• 3 voluntary days per year
• Wellbeing programme
• Enhanced maternity/paternity/adoption package
• Subsidised office furniture
• CharlieHR perks
• Perkbox
• £500 a year training allowance

Diversity at our core

At Speakers for Schools, we are committed to encouraging equality and diversity among our workforce, and eliminating discrimination. Our aim is for our workforce to be truly representative of all sections of society and our customers, and for each employee to feel respected and able to give their best.

We welcome applications from all, including those where employment has been affected by Covid19 and those seeking to change careers. Diversity is at our core, join us.

Disability Confident Employer

Speakers for Schools are glad to be Disability Confident Employers. This means that if you have a disability and you meet the minimum criteria for the role you will be invited to interview.

Please note that in certain recruitment situations, such as a high number of applications and seasonal and high-peak times, Speakers for Schools may limit the overall number of interviews offered to both disabled people and non-disabled people.

We usually ask for a CV and covering letter to be submitted as part of the application process. However, we understand that this is not always accessible to everyone, so we welcome video and phone call applications as alternative ways to apply. For additional information or support, please contact us.

How to apply:

Please apply as soon as possible submitting your CV and a one-page covering letter which outlines your specific interest and ability to successfully fill this role, as well as your salary expectations and current notice period. Please note, that if you do not provide a covering letter your application will not be considered.  

Appointees are subject to a successful DBS check, as contact with young people is likely.

You must have the right to work in the UK to apply.

The Journey to joining Speakers for Schools:

The closing date for this role will is Tuesday 5th July at 5:00pm

Successful candidates will be invited to interviews on the week commencing 11th July 2022. Please try to be available this week as alternative dates may not be possible.

Our new team member will start ASAP. 

If you have not heard from us two weeks after the interview date, please presume your application has been unsuccessful.