Recruiting an IT Project Administrator (12 Month FTC) to join the IT team in Westminster!

£26,000 per annum, 35 hours per week, plus 25 days Annual Leave, Pension Scheme, staff discounts, healthcare and more.

Job Overview:

To provide a high standard of day-to-day project support for business-critical IT projects which have been defined as priorities by Look Ahead's Senior Management Team, Senior Leadership Team, Programme Board and Business Plans.

The IT Project Administrator will support the IT Department's vision of developing, delivering and deploying information management and technology solutions which drive business transformation and efficiency for our staff and improved services for our customers.

The post holder will be responsible for providing project support to the relevant project manager and project stakeholders. This is anticipated to include planning, scheduling, tracking and reporting on project progress, issues and risks on one or more of LACS' IT projects. They will also manage any associated training rollout coordination activities including booking venues and liaising with facilitators and participants.

IT Project Administrator will be expected to use the experience they have gained at Look Ahead or elsewhere to provide valuable insight and knowledge to the projects they are involved in. They will be highly organised, have experience of successfully managing multiple tasks or work streams with discrete dependencies and deadlines and be capable of demonstrating a drive to ensure project success.

The role will also require flexibility, resilience and the ability to coordinate with a wide range of project team members to identify, circulate and agree on innovative solutions to address project risks and issues.

Key Responsibilities:

- Acting as a project champion
- Providing support in relation to project planning, scheduling, documentation and minute taking at project meetings
- Development and execution of testing plans
- Planning, coordinating and supporting the delivery of training sessions, including arranging venues, liaising with attendees, course creating and delivery
- Managing the wider roll out of a training programme with Learning & Development to ensure that the training environment is up to date and that any technical issues are managed to resolution
- Update or coordinate activities and resources required to update user guides and training materials as necessary to ensure that they are kept up to date and version controlled
- Providing support for project communications, including the development and management of online surveys and user groups
- Planning and monitoring of project resources and ensuring good practice
- Other duties as directed by Project Managers or the IT Director

This is not an exhaustive list of all the duties and responsibilities that may be required from time to time and is subject to change in accordance with the needs of Look Ahead.

Person Specification:

- Enjoys social interaction and the company of others
- Is confident
- Ability to work effectively in a high-pressured environment
- Has a practical approach and is naturally well-organised
- Is respectful, articulate and sensitive in communication style

Skills, Knowledge and Experience:

Essential:

- Excellent presentation skills (both written and verbal)
- Problem solving/analytical skills
- Ability to communicate and get on with people at all levels within the organisation

Desirable:

- Experience of project planning and delivery, including dependency and risk tracking

Department: Science and Innovation

We are seeking a pro-active, innovative individual to take on the role of Groups and Awards Officer within the Science and Innovation department.

The role

This is a rewarding, customer-facing role which has responsibility for organising professional networks for physicists and managing the IOP’s high profile Awards that celebrate excellence in researchers, educators, technicians, apprentices and businesses.

The role is ideal for a dynamic individual who has excellent administrative skills and is able to bring these skills to an organisation that is about making positive change for society in the big challenge areas which include climate, health, AI, energy and big data through the work of the physics community. So, if you’re enthusiastic with a ‘can-do’ attitude, whilst also being meticulous and efficient, then this role is for you.

The role is responsible for delivering a number of services for members and the wider physics community. Responsibilities will include:

• Manage specialist interest groups across physics disciplines, themes and industry sectors – with the aim of engaging and delivering value to all our members.
• Administer the IOP Awards and ensure high quality nominations that are inclusive [in terms of roles, gender, institution, geography, sector and discipline] in order to recognise and celebrate outstanding contributions to physics from across the breadth and diversity of our community.
• Ensure members serving on committees are well supported in order to deliver the aims of the committee and that they have a good and rewarding experience in that process.
• Produce briefing papers for senior management and committee chairs including collation and analysis of relevant data to inform discussions and debate.

Further tasks and responsibilities are detailed within the job description.

The Person

We are looking for a team player with prior experience in administration and customer facing roles. As a successful candidate, you will have strong communication and listening skills and have experience in taking minutes and accurately recording meetings. You will also have the flexibility to deal with a wide range of enquiries and the ability to prioritise. The role involves a significant level of contact with Institute members, which requires a high level of diplomacy and tact in order to be able to maintain a good relationship while ensuring that Institute policies and procedures are appropriately followed.

Why work with us?

The Institute of Physics (IOP) is the professional body and learned society for physics in the UK and Ireland, we seek to raise public awareness and understanding of physics and support the development of a diverse and inclusive physics community. As a charity, we’re here to ensure that physics delivers on its exceptional potential to benefit society.

We have an ambitious new corporate strategy and transformation of our digital estate is a high priority. Our newly expanded communications and marketing function will be central to delivering our strategy and plans. We are looking for a superb digital professional to join the team and help develop our digital estate to its full potential.

Working from our new flagship King’s Cross offices, at the heart of the exciting ‘Knowledge Quarter’ our communications and marketing teams will raise awareness and understanding of our ground-breaking education, diversity, science and innovation programmes and help spread the word about physics and its value with the public. This is an exciting time to join IOP.

In addition to a competitive salary and professional development opportunities, we offer employees a comprehensive benefits package including an excellent pension scheme, private medical insurance and generous annual leave. We also offer a range of other benefits including childcare vouchers, gym membership and interest free season ticket loans.

For further information on this role, you can download the job description below. 

To apply, please upload your CV via the link below. 

Closing date for applications: 11 June 2020
Interview date: 19 June 2020 (via GoToMeeting)

The Institute of Physics is an equal opportunities employer. We request no contact from agencies or media sales.

Post Title Recovery Hub Administrator

Responsible to Director of Services

Purpose of Post To provide Administrative services to housing, training and development managers as well as in-house therapists

Hours of work 37.5 hours per week

Salary Band 2: £20,573-£22,000 Per Annum

Location Spitalfields Crypt Trust, Acorn House, 116-118 Shoreditch High Street, London, E1 6JN  

This is a 12 Month FTC (Maternity Cover), the role will ideally start in June, interviews will be on an application basis and will be arranged with candidates via zoom/skype/facetime.

Application via CV.

Introduction:

Spitalfields Crypt Trust (SCT) is an East London charity providing practical help, support and training to people who have been homeless and suffering from addiction. It runs a homeless drop-in, a Recovery Hub (which includes an abstinence-based residential recovery accommodation, a Primary Programme and a Continuing Care Programme), supported houses and two social enterprises supporting people in recovery from addictions to put their lives back together. Our integrative approach is based on the ‘Recovery Capital’ methodology and is a whole-person approach, which takes into account physical, cultural, social, human and spiritual factors and assets. Set up over 50 years ago, the charity was set up to provide shelter to homeless, alcoholic men.

In employment we actively seek to recruit people with a good combination of talent, skills and potential, promoting equality for all, and welcome applications from a wide range of candidates.  We select all candidates for interview based on their skills, qualifications, experience and commitment to the values and purposes of the organisation. (Sources - Equal Opportunities Policy 2.2 (i) and (v)).  SCT is a growing organisation with opportunities for people with good motivational skills and high levels of initiative.

Role and Responsibilities:

Administrative;

• Answering general queries by telephone, email, letters (as instructed)
• Manage diaries and support staff in the Recovery Hub as needed providing comprehensive administrative and secretarial support across the board (Taking Minutes / preparing agenda’s etc.)
• Receiving deliveries, sorting mails and contacting appropriate department as required
• Induction of new residents into the Recovery Hub
• Maintain accurate paper and electronic records for the Recovery Hub
• Provide general FOH duties (i.e. reception, answering the phone etc.)
• First point of contact for IT related issues, escalating to our service provider
• Coordination of volunteers across our frontline programmes
• Assist ordering supplies including testing kits
• Uploading relevant data to our outcomes system ‘Inform’
• Liaise with benefits agencies and local authorities around payment of Housing Benefits
• Reducing any rent arrears by working to solve queries with managers
• Prepare rent and service charge statements to residents
• Dealing with rent collections
• Deal with queries regarding housing benefit, including dropping off required documents
• Report CORE (continues recording of lettings and sales in social Housing)
• Recording and updating Housing Benefit/Service Charge rent sheets and providing information to accountants (JS2)
• Deal with queries regarding housing benefit
• Provide occasional support to our social enterprise based in the Recovery Hub
• Working alongside the Office Administrator to cover in times of absence or to offer additional support in busy periods
• Carry out other duties as may reasonably be required

Monitoring and Evaluation;

• Input data on the monitoring and evaluation system
• Analysis of monitoring and evaluation for the recovery hub
• Accurate recording and filing of attendance records etc.
• Ensure service user feedback is captured and work with teams to enable action

Person Specification

Essential

Desirable

Skills and Knowledge

• A-Level Standard
• Excellent interpersonal and communication skills
• Financial understanding and competency
• High level of accuracy and attention to detail
• Ability to prioritise and work to deadlines

• A degree in any field

Experience 

• Proven experience as an administrator in a cross functional team
• Experience of working in a team
• Experience of independent working
• PA / EA experience 
• Excellent level of IT skills (MS Office)

• Knowledge of Housing Benefits
• Knowledge of rental income
• Understanding of working with people from troubled backgrounds

Cultural Indicators

Delivering Results

• Delivers great outcomes through our vision and strategy, effectively planning and meeting targets.

• Makes effective, data-driven decisions.

Role Model / Leading by Example

• Is an inspiring role model for others, building trust and living our Vision / Mission and principles and delivering our services accordingly.

Continual Improvements

• Consistently seeks to improve how we do things to achieve and Embraces change and innovation.

Effective Communication

• Communicates clearly, effectively and honestly. Listens to others and adapts communication to suit them.

One Team

• Works with others as one team, actively collaborating to achieve a shared vision. Building relationships across SCT, sharing information and expertise.

Personal Assistant to Chief Executive

Salary: £30k - £35k and attractive terms, dependent on experience

The Society of Chemical Industry (SCI) is an international forum where science meets business.  Established in 1881, SCI is a registered charity, based in London, with members in over 70 countries.

SCI’s principle charitable objective is to advance the application of science into industry for public benefit, and it does this through events, publications and other activities.

SCI seeks an experienced full-time Personal Assistant to provide administrative and secretarial support to the Chief Executive.  Routine duties include diary management, managing a contacts database, filing, travel and meeting arrangements and management for the Chief Executive. This is also a supporting role for assisting with the charity’s governance and the reception area and will require governance or board committee experience (including minute taking) in respect of the Board of Trustees.

We are looking for a professional and experienced PA to join this small, friendly team. The role involves liaising with senior level contacts so requires someone from a professional background comfortable liaising with CEOs and other senior directors.  

You will have excellent communication and interpersonal skills, be flexible, proactive and have experience of organising a busy executive office. The ability to plan, prioritise and work to deadlines is important. Good working knowledge of Microsoft Office is essential. Experience of working in a senior capacity in a professional or corporate environment is essential.

This role is normally office based, with the office in Belgravia, central London, but is currently home based due to the COVID regulations.  On an ongoing basis there is the possibility of working from home part-time.

Knowledge, skills and experience required for this position

• At least 5 years’ demonstrable experience as a Personal Assistant.
• Excellent communication and customer service skills.
• Strong organisational skills, flexible and the proven ability to multitask.
• Experienced minute taker.
• High level of computer literacy with Microsoft Office Suite and familiarity with Planner and PowerPoint, Sharepoint and Teams.
• Proactive and willing to act on own initiative both individually and as a member of a team.
• High aptitude for spelling and grammar, and accuracy in data entry and proof-reading.
• Personable, positive and a team player.
• Understanding of a charity or membership organisation desirable.

Deadline: Midnight on 12 June 2020 however, please note, interviews may take place before the closing date for the right candidate.

Please apply with your CV and a covering letter detailing your experience via the online option.

STRICTLY NO AGENCIES

The Marylebone Project is one of the largest women’s hostels in the UK for women affected by homelessness. Those we support are often affected by substance misuse, unemployment, domestic violence and mental health issues. Whatever their story, we aim for the same ending; self-esteem, employment and independent living. We do this by providing shelter, education and employment opportunities, spiritual space and events in a welcoming and secure environment.

The ideal candidate will have:

• excellent interpersonal skills and the ability to deal sensitively with people
• experience of data entry and finance systems
• good organisational and communication skills 
• the ability to work under pressure

As part of the admin team, this role plays an active part in ensuring the team can deliver the various functions of the department and you therefore may be required to cover for other members of the team in the service assistant role and reception. This successful candidate will need to be a strong team player, who is willing to get stuck in and happy to help where needed.

For more information, please see the job description and person specification. 

The British Psychoanalytic Council (BPC) is looking to appoint an enthusiastic and highly organised individual with previous administrative experience, in supporting internal Committees and co-ordinating and managing operational processes.

The role is line managed by the Head of Operations with some reporting into the Head of Regulation and the Head of Professional Standards. The Administrative Support Officer will provide wide ranging administrative support to the operational regulatory functions of the BPC, including, being a pivotal support to the Registration and Professional Standards Committees. The role will own and lead the operational process of the accreditation and reaccreditation of our Member Institutions. The Administrative Support Officer will also provide support to other relevant committees, including Heads of Training. The post holder will, at times, also work with the Regulatory Support Officer to support fitness to practise hearings and provide support to other regulatory committees.

The BPC is highly regarded in the psychotherapy field, having a tradition of excellence and intellectual rigour. Part of our role is to ensure professional standards of our Registrants and of the training provided by our Member Institutions. We need an excellent and highly organised administrator to support us in maintaining and developing these regulatory functions.

The existing staff team is small, professional and friendly. The successful candidate will need to be a good team player and be able to show an ability to work autonomously with initiative.

A salary of £24,000 to £26,000 (dependant on experience) pro-rata per annum is offered, with 28 days holiday pro-rata, plus statutory holidays and 6% employer pension contribution. London based.

The role is offered on a part-time basis, 0.8 full time equivalent, 28 hours a week.  Actual hours / days are open for discussion, with a number of our committees meeting in the evening, we are looking for someone able and willing to work flexibly – time off in lieu is always given and the office operates flexible working practices throughout the normal working week.   To be flexible with the support for our committees, the post holder will need to be able to work specific Thursday evenings once a month, which can be from a remote location including homeworking.  They will also be required to work one specific Friday per month in the office/at a meeting location.

The post is London based although some occasional travel (to visit our member institutions or attend a meeting, conference or hearing) may be required.  BPC is following current Government guidance and the successful post holder will be required to work from home until the office reopens. 

Application is by CV and a supporting statement of no more than two sides of A4 paper, outlining why you believe yourself to be suitable for the role. Please provide evidence of your achievements against the bullet points in the job description and person specification and be sure to include your full contact details including daytime and evening telephone numbers. Also include contact details of two references (one of which should be your current or last employer). We will not contact references without your prior permission.  Please note that applications without the supporting statement requested will not be considered. 

Closing date for applications is 14th June 2020 and interviews of short-listed candidates will take place week commencing 15th June with second interviews for successful candidates week commencing 22nd June 2020.

About Us

The BPC is a charity that advances the health of the public through the maintenance and regulation of professional standards and clinical practice and advances education in psychoanalytic psychotherapy. In doing so we safeguard the public, promote the highest standards of training and research and work to make psychotherapy accessible to all. We are a Professional Standards Authority accredited voluntary register.

We run a number of events and conferences throughout the year that are aimed at clinicians and academics, publish New Associations (our highly-regarded magazine for psychoanalytic thinking) and promote the profession through a comprehensive policy and public affairs programme that includes meetings with MPs and policy makers.

The BPC opposes any discrimination of any kind.This includes, but is not limited to, any discrimination on the basis of age, race, gender, ethnic origin, religious belief or sexual orientation.

Office Administrator

This is a remarkable time to be joining their organisation as they focus on their growth and expansion in delivering world class Nursing and Care.

They are now looking to add a new Office Administrator to their team. You will ensure the smooth running of the Office by providing efficient and effective administration and office support. You will present a friendly, helpful, positive and professional image as the first point of contact for staff, visitors, suppliers and partners both in person, in video conference and over the telephone.

Office Administrator Responsibilities:

You will be responsible for general office administration including calls, office minutes, supplier liaison and managing catering and conferencing equipment. You will also support the recruitment, training and operational teams as required.

Office Administrator Requirements:

You must be comfortable communicating appropriately to a variety of clientele and using tact and discretion with confidential information. It is preferable you have a minimum 4 years in an office administration role and experience as a receptionist presenting the face of the company

They are looking for a friendly outgoing person who is organised, proactive in their approach to work and willing to go the extra mile.

About the company:

Delivering world class Nursing and Care. Their daily and live-in care enables their clients to remain in their own home whilst being cared for by professional and highly trained Carers and Registered Nurses.

Established in 1996, for over 20 years their organisation has been recognised by doctors, consultants and clients for exceptionally high professional standards and 24/7 support. Now expanding out of London and driving an exciting partnership to provide on-site healthcare within a unique new complex of 5-star luxury London apartments.

Location: London

Job type: Full Time, Permanent

Salary: £Competiitve

You may have experience of the following: Office Administrator, Office Assistant, Administrator, Assistant Administrator, Administrative Assistant etc.

Ref: 93114

An exciting opportunity for a pro-active and conscientious individual with excellent numerical and organisation skills to join a small team at our offices in Marylebone.

This role has been newly created to support the Help Refugees charity and will be a key part of our Collective Fund team focusing on data processing as well as other financial administration and office tasks.

OVERVIEW OF THE ORGANISATION

Prism the Gift Fund is a UK registered charity, and company limited by guarantee in England and Wales. We have been named as one of the Best Charities to Work For in the UK in 2020, ranking no. 13 in the UK on the inaugural Third Sector/Best Companies shortlist!  Our mission is to increase the flow of funds into the charitable sector which we deliver through 3 key offerings:

• Donor Advised Fund (DAF) services to HNW / UHNW individuals & families who channel their national and international philanthropy through Prism the Gift Fund as a time, cost, and tax effective alternative to one’s own grant making foundation.
• Collective Fund services - charitable, finance, and governance infrastructure - to groups who want to create brands or projects of a charitable nature under the auspices of Prism the Gift Fund. The Collective Fund founders enter into a relationship with Prism, benefiting from our charitable expertise and where we provide the administration, due diligence and disbursement of the funds raised in their name.

• Foundation administration - Prism can assist foundations with a whole host of services to ensure that the foundation runs smoothly, at a much lower cost than a staff member and an office.

The service offerings have increased exponentially in popularity over the last five years, with the charity’s income and grant making last year being in excess of £44 million and £32 million respectively.

KEY RESPONSIBILITIES

• Maintain accurate information on the internal database as well as other accounting tools
• Support the Finance team in maintaining the correct processes to ensure all financial data is captured and reported on a timely basis
• Process Gift Aid claims and support the team with other VAT related administrative tasks
• Assist the Compliance Officer with the administration of Help Refugees services
• Ensure thank you letters are drafted and sent to donors appropriately
• Assist with answering the phone and fielding enquiries
• Maintain an organised computer filing system
• Work with the Help Refugees team to provide further administrative support
• Ensure the smooth running of day to day office operations
• Support and deliver other projects and tasks in line with developing your skills and experience

PERSON SPECIFICATION

• Graduate or equivalent mix of qualifications and experience
• Excellent organisation and administration skills
• Strong oral and written communication skills
• Strong numerical skills
• Analytical skills with the ability to identify key points from complex material
• Highly proficient in Word, Excel, PowerPoint and databases
• Professional interpersonal and communication skills to a wide range of people at all levels of situations on the phone, face to face and in writing, for engagement with staff, Trustees and external contacts
• Able to prioritise a varied and fast paced workload
• Able to make judgement as to when to take the initiative
• Self-motivated, proactive and solution driven in approach
• Passionate and interested in the charitable sector.

Please apply via email with your CV and a covering letter explaining why you would like to be part of the Prism the Gift Fund team.

Civitas Recruitment are excited to be working with a fantastic youth homelessness charity to help source their new Housing Co-ordinator for a newly built flagship building. The charity has an international link however its core focus for this arm will be working on youth homelessness within the London Boroughs. This vacancy will be based near Barbican/Old Street and will work with the housing team to provide operational support including reception cover, handling resident queries, reviewing income streams and offering advice and guidance.

Who are we looking for?

Ideal candidates will have extensive experience of working within the housing sector coupled with experience of working with youth. You will also be willing to study for qualifications within the housing sector. Your customer service skills, time management and communication skills will be of a high standard as you will be managing a range of stakeholders. Please apply directly or enquire with Syed at Civitas Recruitment for a full JD.

Have you got a good eye for detail, are you reliable and honest, do you want to make a

difference in our Residential Care Home?’

WLM’s mission is to empower people affected by homelessness, poverty and trauma to make positive changes in their lives.

WLM provides a range of services including supported accommodation for ex-military personnel, a residential care home for people with alcohol dependency, a hostel for men coming out of prison, advice and support for rough sleepers, affordable counselling and financial resilience services.

The Haven is a registered care home for men with chronic alcohol addiction.  It offers long term care and accommodation, providing a stable environment using a harm-reduction approach.

We need experienced Housekeepers with the ability to achieve and maintain the highest standards of cleanliness; the chosen candidate must be, enthusiastic, friendly and possess the right attitude in order to create a warm and comfortable environment for our residents. Must be able to handle the pressure and remain calm at all times. This role is required to be aware & compliant with safe working practises as laid down under the Health and Safety Act.

You will be responsible for cleaning & maintaining resident’s rooms, corridors & store rooms to ensure an outstanding standard.

The Housekeeper roles involve working on a shift rota which includes weekday, weekend day shifts and bank holidays.

To apply

• Please download the appropriate job description:
  • Permanent Full Time
  • Part-Time Temporary Maternity Cover

• Download and complete the application form.  Please ensure you indicate on the form which role you are applying for.
• Closing date for applications is midnight 26th June 2020.
• Interview dates to be confirmed

Please note this role is subject to an Enhanced DBS Check

Please also take the time to complete the Diversity Monitoring Form.

Job Description

The post holder will be responsible for the following:

Community and Event Fundraising Support
• Act as Glass Door’s first point of contact for all community and event inquiries.
• Build and maintain relationships with community and event fundraisers, ensuring they are supported before, during and after their events.
• Register supporters and coordinate the sending of welcome packs, merchandise and thank you letters.
• Support on certain community fundraising, cultivation and stewardship events, including the annual Sleep Out and the annual supporter drinks reception.
• Draft copy for, update and create community and event fundraising pages on the Glass Door website and promotional emails which can be sent through the Glass Door mailing platform.
• Support with identifying new prospective community supporters and assist with the development and fulfilment of targeted approaches.

Work closely with theCommunications team to:
• Encourage fundraisers to share their fundraising stories for inclusion on social media and our website.
• Plan and deliver any marketing, press and social media requirements for events.
• Develop and implement the new Community Champions scheme.

Other Fundraising Support
• Assist the Fundraising Managers in the delivery of electronic and postal direct marketing appeals.
• Assist the Fundraising Managers in the development of an in memoriam and legacy giving scheme.
• Manage the process for monitoring, thanking and recognising donations in kind, working with colleagues across the organisation.

Fundraising Administration
• Manage the processing of donations, including scanning cheques, coding bank transfers and web donations, entering details in Donorflex database, banking cash, setting up Direct Debits, receiving in-kind donations and acknowledging/thanking donors via email or post.
• Create and update donor records on Donorflex, ensuring records are kept up to date, accurate and consistent at all times.
• Stay well informed of existing and new fundraising legislation and guidance from the Institute of Fundraising, ensure this is regularly communicated to the wider Fundraising team.
• Ensure all charity fundraising activity (including "in aid of" events) is compliant with relevant charity and statutory legislation and recognised code of practice.
Other
• Support the Fundraising Managers through conducting research into prospective corporate, individual and trust/foundation donors.
• Work alongside the Data Manager to develop and use the functions of the CRM system (Donorflex).

Person Specification

Essential
Personal Qualities
• Enthusiastic, engaging manner, with the confidence to talk to fundraisers and supporters.
• Empathetic attitude towards homeless and vulnerably-housed people.
• A confident self-starter who will hit the ground running.
• A team worker with an open, collaborative style and a practical, “can-do” approach.
• Commitment to our values of being welcoming; being open to all, without prejudice; compassionate; believing individuals can turn their lives around; and knowing we can have a bigger impact when we work together.
• Commitment to and understanding of the issues relating to equality of opportunity and the ability to implement change in this area.
• Ability to adhere to and implement Health & Safety, HR and operational policies.
• Willing to travel around London for occasional meetings and events including some evenings and weekends.
 

Qualifications and Experience
• Educated to degree level.
• Experience of using a fundraising database to segment and select data, produce reports and analyse information.
• Understanding and demonstrable experience of the use of social media, JustGiving and other online fundraising tools and platforms
• Experience of basic copywriting to produce fundraising letters.
 

Knowledge, Skills, Abilities
• Competent IT skills in standard Microsoft packages: Word, Excel, Powerpoint and Outlook and supporter databases to maintain meticulous donor records and administration systems, in line with agreed protocols.
• Excellent organisational skills with strong attention to detail, especially record-keeping and electronic filing.
• Strong written English and numeracy skills.
• Good interpersonal and verbal communication skills, professional telephone manner.
• Able to forward plan and schedule workflows.
• Able to relate to and work with people from a range of backgrounds.
• Excellent time management skills; able to work proactively unsupervised and use own initiative.

Desirable
• Experience using Donorflex, Mailchimp and Eventbrite (or similar).
• Experience of assisting with fundraising and community events.
• Experience of working alongside and managing volunteers.
• Experience of managing community relationships such as schools, churches or challenge events.
• Understanding of data protection requirements including GDPR and the Fundraising Regulator’s Code of Fundraising Practice
• Fundraising qualification.
• Driving licence.

Justice Studio is a values driven consultancy entering an exciting new phase of development in our mission to reduce social inequality.Effective communications are at the heart of this as a crucial tool in raising JS’s profile while making sure key social justice issues are part of the wider political and public agenda. 

In order to deliver on these objectives, Justice Studio is looking for a pro-active, thoughtful, and creative Communications Consultant to build our communications and transform how we engage with the social justice landscape. A primary focus of the role is to help design and implement a communications strategy that furthers Justice Studio’s work by developing our communications activities, raising our profile, expanding our reach and increasing our influence.In addition, the role includes using your communications expertise on consultancy projects for our clients.

We are based in London and work both in the UK and across the world for governments, charitable and not-for-profit organisations, and social enterprises that are striving to promote global social equality.Our work for them spans strategy, research, policy and advocacy and demonstrates impact. Since our establishment in May 2011 we have undertaken over 75 social justice consultancy and research projects for a range of clients in over 30 countries.

Job title: Communications Consultant
Salary Band: £35,000 – £45,000 per annum, pro-rata, depending on experience 
Hours: 3 days a week. We can be flexible on how this is worked for the right candidate. 
Job Location: Caledonian Road, London, N7
Reports to: Managing Director
Anticipated Start Date: July 2020

Overview

As Communications Consultant you will use communications tools and techniques to inspire people from different professional and personal backgrounds to notice, address, and take action to resolve social justice issues. You will manage the day to day comms platforms as well as design and deliver our communications strategy as part of our vision through 2022. In addition, you will have the opportunity to deliver communications projects for our consultancy clients.

Roles & Responsibilities

Strategic vision:

• Contribute to the creation and formulation of a clear integrated communications and engagement strategy, advancing Justice Studio’s objectives, increasing its profile and developing its ability to influence the social justice landscape. 
• Devise engaging and targeted messages that clearly communicate Justice Studio’s wider social justice objectives, as well as those of individual projects, raising JS’s profile and increasing its influence. 
• Learn Justice Studio’s existing target audiences, while identifying and expanding future target audiences as part of medium and long-term engagement strategies. 
• Embed comms planning and frameworks into JS outputs from outset, thinking strategically about how publications will raise JS profile, including communication through and reception by press, social media and other engagements channels. This will also require thinking about how and with whom this could lead to other opportunities for future work. 

Press, PR, and media 

• Create, collate, and maintain weekly and monthly media grids, planning ahead and ensuring communications objectives and outputs are disseminated to relevant audiences through the appropriate channel(s).
• Plan and manage the delivery of PR, including public affairs and media campaigns, in line with a broader communications and engagement strategy. 
• Create and maintain Justice Studio’s media monitoring and press database, building a targeted list of relevant media, journalist and other contacts in order to ensure JS’s objectives and messages reach the right people, at the right time, through the right channel(s). 
• Manage the production and dissemination of Justice Studio written and digital outputs, ensuring maximum reach and impact. 
• Develop and manage media relations, building a network of expert commentators and good relationships with key journalists, to enhance media coverage of Justice Studio and its social justice objectives. 
• Draft PR and press materials, including briefings, press releases, comments and opinion pieces, as well as setting reasonable coverage and pick-up targets.
• Monitor and identify opportunities for comment in line with Justice Studio expertise, strategic objectives and areas of focus, including UK government and parliamentary consultations and inquiries, and other opportunities as appropriate. 
• Work with colleagues to support the planning and delivery of major events and launches, with special attention to engaging appropriate target audiences, communicating relevant messages in the appropriate format. 

Consultancy

• Design and lead Justice Studio’s communications consultancy projects and contribute to communications aspects of other consultancy projects in the UK and internationally. 
• Develop and design proposals, and methodologies for a range of large and small consultancy projects. 
• Develop effective and collaborative working relationships with key clients in our consultancy work. 
• Write clear and accessible reports using the findings from a mixture of quantitative, qualitative and other innovative data collection methods.

Communication platforms, messaging, and brand identity 

• Manage and develop Justice Studio’s digital and social media footprint through its website, Twitter, Facebook, Instagram, and Facebook, maintaining integrated communications between platforms, as well as with offline outputs and ensuring consistency in message frequency and dissemination; establish reasonable, measurable social media targets. 
• Manage, safeguard and develop Justice Studio’s brand identity both online and in print, ensuring consistency and continuity in its deployment and implementation across channels and in public engagement.
• Produce regular reports evaluating communications performance and progress, including web and social media analytics, press hits, and PR and other profile-raising activities. This will require establishing and agreeing reasonable performance targets.

Internal communications:

• Manage and maintain regular communication with Justice Studio’s stakeholder groups, including its core team and associates, ensuring each group is properly informed of JS activities and has the opportunity to offer expertise in advancing JS’s strategic objectives, where appropriate. 
• Design and curate Justice Studio’s newsletter, ensuring relevant information is included in a timely, informative and engaging manner. 

Qualifications

• A good degree or equivalent, ideally in a social science or a social justice oriented discipline, coupled with a passion for social justice.
• Experience of successful project or communications campaign planning and implementation.
• Strong, creative communicator with excellent spoken and written English; expertise in writing for various channels, including websites, blogs, social media, and press.
• A proven ability to understand the interplay between research and comms, with an ability to communicate complex social justice issues in engaging ways to both professional and public audiences.
• Experience in dealing confidently and professionally with high profile external stakeholders.
• Ability to secure buy-in of comms objectives to JS team, ensuring clear explanations and understanding of their role in JS strategy.
• Experience of tools and approaches to monitoring and evaluating communications, social media, and PR impact.
• Strong IT skills, including Mail Chimp and web CMS, and uploading and management of content.
• Confidence and awareness of various social media platforms, including tools, techniques and styles necessary to maximize social media exposure and reach. 
• Attention to detail as well as the ability to set organisational priorities and see how these feed into long-term strategies. 
• Political acumen, including an understanding of domestic and international political landscape as it relates to social justice, along with an understanding of the social justice sector and players more broadly. 
• Excellent interpersonal skills and demonstrable success in relationship building and stakeholder management.
• Imagination, creativity, and an ability to think outside the box.
• Ability to work as part of a small team, and to support others when necessary, embracing Justice Studio’s values and ethos. 

HR Administrator/ HR Assistant (Part time)

London Wildlife Trust are at an exciting point in our mission to protect and restore nature whilst engaging and inspiring Londoners to connect with nature. Our vision is a London alive with nature, where everyone can experience and enjoy wildlife.

We are looking for a part time HR Assistant/ Administrator to help make LWT an engaging and efficient place to work for our people. We are looking for someone who could work 2.5 days per week and can be flexible with working patterns.

As our HR Assistant/ HR Administrator, you’ll take charge of our HR administration, managing our people’s data using our new HR platform, assisting with payroll, and managing our DBS process. You’ll also be pivotal in our recruitment process, assisting with the end to end process, contract drafting and inductions.

There will also be a small element of office management duties including answering incoming calls to head office and managing our two meeting rooms.

What’s in it for you?

Salary: £22,198-23,746 (pro rata) depending on experience

Hours of work: 2.5 days per week 9.30-5.30pm with flexibility

Holidays: 25 days per annum (pro rata) plus statutory holidays 

On top of this, we offer:

· Access to a free Employee Assistance Scheme to support you inside and outside of work

· Generous Family Friendly and Flexible Working opportunities and policies

· “Staff Day” once a quarter where you can get involved in conversation work on one of our sites

· A cracking Christmas party

· Free tea, coffee and hot chocolate (it’s the little things)

Our Ideal HR Assistant/ Administrator

HR experience isn’t necessary (but would be a bonus!) so this would make an ideal position for someone looking to begin a career in HR. Most importantly, we are looking for someone with:

· Demonstrable administration experience with a high level of accuracy and attention to detail

· Strong Office skills including Word, Excel and Outlook

· Strong level of initiative and ability to prioritise

· Excellent interpersonal skills and strong ability to build business relationships and credibility with colleagues at all levels

Please see the job description on our website for full details.

Does this sound like you? We’d love to hear from you! To apply, please send an Application Form and Candidate Details Form by following the link to our website.

Cleaner/ Housekeeper

Location: London

Salary: £10.75 per hour (£6,987.50 per annum)

Hours: Part time, 12.5 hours per week; Role required from Tuesday to Saturday - mornings; 6:30am start weekdays, later start negotiable on Saturdays. Occasional evenings, weekend and holiday cover may be required, possibility of extra hours.

Contract: Permanent

Centre 404 is a successful local charity with an excellent reputation for providing high quality support and services to people with learning disabilities and their families in north London.

We are looking to recruit 3 Cleaners/ Housekeepers to join our organisation and provide a high standard of cleaning services for our freshly refurbished, busy and well-loved community premises on Camden Road. The premises include activity, catering, and outdoor spaces, as well as staff offices. The post holder will join our other housekeepers to share the daily cleaning duties and cover a monthly schedule of cleaning work around the building.

Key duties will include, but not be limited to:

* Cleaning activity spaces and meeting rooms, including floors and surfaces.
* Cleaning and vacuuming offices and emptying bins.
* Cleaning kitchens and toilets.
* Replenishing and monitoring cleaning supplies.
* Covering a rota of daily/weekly/monthly and deep cleaning duties
* Some lone working and setting /un-setting of security alarm.
* Light laundry duties.

We are looking for friendly, flexible and reliable individuals to carry out this key function - prior experience of cleaning within a commercial/office setting is desirable, but not essential!

We strongly encourage candidates to read the full job description and visit our website for background information about our Centre before submitting their applications.

How to apply: Please submit a CV along with a cover statement (either within the email itself or as an attachment) addressing the following: " Tell us more about why you are interested in this role and what you would bring to this post in terms of your knowledge, skills and experience". Please ensure you refer to the person specification in your statement and explain how you meet the criteria.

Closing date: 9am, 12 th June 2020, although applications will be shortlisted on a rolling basis and we may bring the closing date forward if a successful candidate is found before 12 th June.

Interviews held on: During mid-late June 2020. Due to the Covid-19 outbreak, we are currently unable to provide an exact date for the interviews, but these may likely be held remotely and candidates will be kept informed of any changes.

Centre 404 is dedicated to staff development and supervision and we will provide a detailed induction and on-going training and support. We are also committed to safeguarding and promoting the welfare of adults at risk and we are looking to recruit people who share these values. All offers of employment are subject to an enhanced DBS check, proof of eligibility to work in the UK and two satisfactory references.

We are dedicated to providing a meaningful and rewarding work environment, as well as offering a range of perks and benefits for our staff to enjoy; a list of what we have to offer is included on our website.

Centre 404 is an equal opportunities employer and welcomes applications from all sections of the community. Charity ref number 299889