The charity

Bishopsgate Institute is the delivery arm of the Bishopsgate Foundation, founded in 1894 for “the promotion of the education of the public”. We are a small, independent charity with our own extraordinary premises at the crossroads of the City, Spitalfields and the East End. Our motto is “I grow old, but not lazy” and we apply this philosophy throughout our work. 

The role

This is a part-time standalone role for 21 hours per week; you will have solid generalist HR experience and will give pragmatic advice and practical support on a variety of HR issues, as well as being responsible for coaching our managers in delivering across these areas. You will have strong recruitment experience and come up with new ideas for finding and attracting the best talent. There will be a range of HR projects into which your contribution will be valuable, such as revamping our learning and development offer, ensuring our policies and procedures reflect best practice and leading on complex employment relations issues, so experience in these areas will be highly useful. 

In addition to managing all aspects of HR admin and record-keeping, ensuring data protection compliance, this role is responsible for providing accurate and timely information for payroll, as well as ensuring excellent management of organisation-wide general administration. This role line manages the Administration Officer. Therefore, ability to assert authority and retain accountability for the areas under your remit is essential, motivating and leading others to deliver performance.

The successful candidate will have a CIPD qualification (minimum level 5).

Please download and consult all of the information available on our website before beginning your application

** CVs alone will not be accepted **

The application deadline is Sunday 06 October 2019 (17:00), but we look at early submissions and may withdraw the vacancy at any time.

Late applications will not be considered. 

We welcome submissions from previous applicants.

Flexible working options will be supported.

We have 3 x administrator/coordinator roles which are:

Programmes Co-ordinator

Localities Co-ordinator

Administrative Assistant Programmes

Centre for Ageing Better has an exciting opportunity for three Administrative Assistants/Co-ordinators to join their organisation across various teams. If you are passionate about improving later life and have the skills to offer support across a range of office needs, we’d like to hear from you.

The Centre for Ageing Better is an independent charitable foundation. We believe that more people living longer represents a huge opportunity for society and we want everyone to enjoy a good later life. But changes are needed so more people are in good health, are financially secure, are socially connected, and have a purpose in later life.

As Administrative Assistant/Co-ordinator you will provide support to managers and colleagues, assisting across a variety of tasks. Different for each role, duties may include supporting programme management, efficient systems and processes and external communication, governance administration and general administration and ad hoc tasks.

The successful candidates will have strong administration and IT skills and strong verbal communication. You will have a sound understanding of project management and be used to working on various projects and assignments simultaneously. Commitment to ageing Better’s agenda is essential. 

To apply please send a CV and covering letter addressing how you meet the criteria for the role. The closing date for this role is 9am on 25 September with interviews to take place on 7 October.

Please complete the attached Equality and Diversity form and return alongside your application.

Unicef ensures more of the world’s children are vaccinated, educated and protected than any other organisation. We have done more to influence laws and policies to help protect children than anyone else. We get things done. And we’re not going to stop until the world is a safe place for all our children.

The Corporate Partnerships team at Unicef UK manages partnerships with major UK companies, including easyJet, arm, Manchester United, and Unilever.  We firmly believe that companies can play a crucial role in creating a better world for children. Our vision is to be the partner of choice for the UK’s leading companies, securing and developing strategic, long-term relationships that align with business objectives to deliver for the partner and for children.

As Corporate Partnerships Team Administrator, you will provide proactive administrative support across the entire team, helping us to deliver on our ambitious income targets. This will involve developing and maintaining systems and processes that enable effective and efficient ways of working. Other components of the role include support for fundraising activities and database management.

Our ideal candidate will be highly efficient with a flexible approach and proven administration experience. You enjoy providing support to colleagues, possess strong organisational skills and you have the ability to prioritise your workload with minimal supervision.

Overview of the role

The Operations Team Administrator is a new and critical role in our Operations Team. You will be at the beating heart of our work across both Koreo’s portfolio and the Hub Islington. This key role is responsible for providing outstanding administration support across all areas of our delivery including:

Team Administration support

• You will help support the administration of our programme of work including but not limited to:  
  • Creating, editing and proofing reports and documents
  • Maintaining the operations team diary and arranging team and organisational meetings
  • Sending out pre-arranged communications and messages to external stakeholders  
  • Support the team with room booking and venue enquires for our programme  
  • Support the team with travel and accommodation bookings
  • Prepare materials for training sessions  
  • Prepare and support team with pulling together information required for reports and bids
• Responsible for the physical and electronic storage of all documents, records and files  
• Responsible for the effective coordination of financial administration across the team such as processing and raising of invoices, submitting participants expenses

Office co-ordination

• To support with the operational delivery of Koreo office and Hubs space bookings and events programme including room set up, delegate welcome and event cleardown
• Responsible for maintaining a high-quality office space including managing of the cleaning of the space through our contracted cleaners 
• Managing our supplies, coordinating orders for and organising office supplies

Person Specification

• Organisation, time management and task efficiency – You are reliable and thrive on responsibility. You will be expected to manage competing priorities, delivering at pace to a high standard. Effective planning and strong organisation skills will be key to the success of this role
• Ability to take initiative and effectively solve problems – You are able to work independently and use initiative when needed. You are a natural problem solver, and you are able to quickly spot and manage key risk areas
• Attention to detail – You are an excellent proof-reader and you are able to work confidently with large quantities of complex data
• Customer service – You should understand who our customers are and show a commitment and desire to anticipate, meet and exceed their needs and expectations
• Build positive relationships – You are comfortable in a small, busy and ambitious team. You are be a good team player and able to build and maintain strong interpersonal relationships with colleagues and our community
• Written and verbal communication – You can communicate clearly and effectively, both verbally and in writing. You should be confident in conversing with a variety of people and be able to adapt your style to different audiences and through different mediums
• Adaptable – You cope well with competing demands and changing environments. You maintain your effectiveness and productivity throughout. You will be flexible and able to work in different settings and with different people.

Experience

Essential

• Previous experience in space or office management
• Previous experience of providing administration support  
• Advanced knowledge and use of Microsoft Excel, Word and PowerPoint
• Competent at using Microsoft Office and Google suite
• Comfortable using a variety of online platforms and database systems

Desirable

• Experience in managing policy compliance and risk
• Previous experience of using CRMs, ideally Nexudus or Salesforce
• Previous experience using financial management platforms

Team Administrator (HR) - 6-month contract

Our client a small community based mental health charity is seeking a strong administrator, coming with prior office based experience to support them in the HR team of 2 staff, reporting to the Head of HR, and supporting alongside another assistant, this is a great opportunity to learn and to be a part of a growing organisation.

Main Responsibilities

• To be the first point of contact for day-to-day routine HR questions and queries.
• Management of the HR inbox, ensuring issues and queries are handled in a fair and consistent manner in line with policies and procedures, escalating queries to HR Officer when required.
• To maintain an accurate HR filing system for all employees
• Notetaking at formal meetings when required.
• Responsible for producing all HR documentation/ letters - new starter & leavers, contracts, variations in terms
• Coordinating documents for HR processes
• To carry out DBS applications for new and existing employees as required, dealing with any follow up queries or issues
• To assist HR Officer with the monthly payroll amendments (new starters, contract amendments, sickness absence pay etc.
• To carry out all administration with in relating to recruitment and selection.
• To liaise with managers to organise on boarding and induction of new staff member
• Inputting and maintenance of HR information for employee's e.g. new starters, leavers, salary increases etc.
• To support the HR Officer with administration of the HRIS system for recording holidays and sick absence
• To run reports on absence, holidays, new starters when requested.
• To assist staff as necessary in the use of HRIS system and run any necessary training
• To carry out any other duties commensurate with grade.

PERSON SPECIFICATION

Essential

• Experience of working in a busy office environment
• Experience of working to tight deadlines
• Strong Knowledge of administrative systems, including online databases
• Intermediate level MS Office skills (creation of tables, mailmerge, Outlook rules, basic formulas)
• Able to carry out simple calculations
• Ability to prioritise and complete competing workload
• Experience of dealing with customer calls in person, by telephone and in writing
• Clear communicator- both orally and in writing
• Can demonstrate use of initiative when dealing with problems as they arise

Team Administrator - Supporter Marketing & Engagement
Location: London
35 Hours per week
Contract type: Permanent
Salary: Salary: GBP 20,909 per annum, Including Inner London Weighting

We are looking for a department administrator to provide centralised, efficient admin support by working collaboratively as part of the Supporter Marketing & Engagement department.

You will provide effective administrative support to the team, along with supporting the Director of Supporter Marketing & Engagement, by providing efficient secretarial and administrative support for essential department processes.
You will be supporting a busy and varied department to ensure that fundraisers can concentrate their efforts on generating income.

Making a difference, one penny at a time.

We are now entering an exciting time as we develop and launch a new fundraising and supporter engagement strategy that will provide a transformative and innovative approach to how we raise funds and engage with our supporter base.

This role might be for you if

• You're proven in providing first class admin support to a busy team in an office environment
• You're exceptionally well organised and adept at creating and improving processes to support the smooth running of a team or department
• You've got a way with words - with good literacy and writing skills and you can take accurate and engaging minutes

Interviews will be held week commencing, Monday 7th October 2019.

We offer multiple staff benefits, these include:

• 36 days holiday (including Bank Holidays)
• Option to buy an extra 5 days annual leave
• Up to 6% contributory pension
• Flexible working policy

A little bit more about us
The British Red Cross help anyone, anywhere in the UK; get the support they need if crisis strikes. From hiring a wheelchair or dealing with loneliness, to adjusting to life in a new country - we're there when you need us.

Our organisation was born out of a desire to bring help without discrimination. Impartiality and neutrality have been central values for the Red Cross since we started.
At the British Red Cross, we are looking for the best people to help us provide support to millions of people affected by crisis in the UK.

We want our team to reflect the diversity of the communities we serve, offering equal opportunities to everyone, regardless of; age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.

Diversity is something we celebrate and we want you to be able to bring your authentic-self to the Red Cross. We want you to feel that you are in an inclusive environment, and a great position to help us spread the power of kindness.
In the British Red Cross we will not tolerate any form of misconduct, including sexual harassment, exploitation and abuse.

We have a code of conduct in place, and are committed to creating a culture of integrity in the organisation where misconduct is not tolerated, situations of abuse are quickly investigated and perpetrators are dealt with effectively.

If you are appointed to a role within BRC you will be subject to the organisation's Code of Conduct, a copy of which you can find on our website.

As part of its recruitment and selection process the British Red Cross undertakes DBS (Disclosure and Barring Service) checking of all individuals who regularly work with or have access to children and vulnerable adults.

If driving is an essential requirement of the role, appropriate driver checks will be completed in line with current policy.

The British Red Cross, incorporated by Royal Charter 1908, is a charity registered in England and Wales (220949) and Scotland (SC037738).

Follow us on Twitter @RedCrossJobsUK and on Linked in - British Red Cross, to hear about our latest job vacancies.

Connecting human kindness with human crisis

Contract - Permanent, full time

Coram, which is the oldest children’s charity, is a group of specialist organisations addressing the care, welfare, education and rights of children and operates from its distinctive 3.5 acre headquarters in the heart of London which provides the hub for clinical as well as professional and distributed services for adoption. Coram strives to be a credible, respectful, professional, dynamic and committed organisation where these values infuse all that we do to promote resilience for children.

Ambitious for Adoption is a new regional adoption agency to provide the adoption services for 5-7 local authorities. It is commissioned and delivered from Coram, a registered voluntary adoption agency which is judged Outstanding in all categories by Ofsted in both London and East Midlands. The agency stands at the forefront of development in the adoption sector in early placement, collective matching, and permanence practice.

About the Role

We have a great opportunity for a self-motivated and highly organised individual to assist in overseeing the provision of administrative support for the needs of the Adoption Managers and members of the social work team. This role will have responsibility for ensuring that systems and processes are in place and maintained so that information is up-to-date, accurate and easily accessed using the Charms database.

You should have excellent communication and IT skills, with the ability to work on your own initiative and as part of a team. Experience of designing and implementing administrative systems and an understanding of the statutory framework for Adoption is essential.

Click “apply now” to be redirected to our application form 

Closing Date: Friday 4th October 2019

Interview Date: TBC

Coram is an equal opportunities employer and welcomes applications from all sections of the community. We are committed to the safeguarding of children and will require the successful applicant to undertake an enhanced DBS disclosure.

Registered Charity No. 312278.

parkrun is one of the world's biggest physical activity interventions, with over 300,000 people taking part in nearly 2,000 events in 21 countries every weekend. As we continue to grow, we’re looking for an organised and dependable Junior Administrator to join the parkrun team. Are you a solutions-driven team player, brilliant at juggling multiple priorities?

This is an entry level job so would be ideal for someone at the start of their career.

The Role

We are looking for a Junior Administrator to join our team. It's a fixed term (12 month) internship, offering the successful candidate a great opportunity to gain experience and build their CV.

The candidate will have:

• Excellent organisational and planning skills

• Excellent communication skills

• Competence in IT with preferable experience of Microsoft Office and/or Google Docs (G Suite)

• Energy, determination and enthusiasm

• Willingness to learn

Role Profile

• Assist the team at the Twickenham office and ensure projects are running smoothly 

• Organise meetings, appointments and arrange travel

• Compile stats and reports using a variety of software (Sprout Social, Google Analytics etc)

• Project management assistance across a range of business functions

• Help manage the Twickenham office and meeting room - maintain office supplies. 

• Other tasks as appropriate

Team Member Responsibilities

We want everyone who is employed by parkrun to be immediately recognisable for their professionalism, positivity and passion.  They will be of exceptional calibre; motivated by social impact; and excited by our mission to create a healthier and happier world.

Our staff

• Act with humility, integrity, respect and understanding

• Operate ethically

• Take responsibility

• Are reliable and accountable

• Are adaptable

• Have pride in work

• Seek efficiency in working practices

• Help one another to excel

• Take care of the health, welfare and wellbeing of self and others

• Have a thirst for learning and developing

General Information

This job profile is not intended to be an exhaustive list, but aims to highlight the typical responsibilities of the post. It may be reviewed at any time, in agreement with the post holder.

The post holder will be required to comply with all policies and procedures issued by parkrun Ltd.

parkrun Ltd is an equal opportunities employer and the post holder is expected to promote this in all aspects of their work.

This job profile will be subject to discussion and review on a regular basis within the performance and development review process. It is an accurate reflection of the main requirements of the job at the date shown below.

Part-time and full-time positions available

We are seeking a Meetings Administrator and Database and General Administrator to join us and provide administrative support to our team.

Both positions will involve you providing assistance to our Secretary General and other senior staff with administrative duties.

In the Database position, you will assist with meeting management in support of the Anglican Safe Church Commission, a small international medical grants fund, and the Secretary General’s office team. You will also maintain our global database of senior Anglican clergy and staff.

In the Meetings position, you will assist with preparation for a wide range of international Anglican meetings initiated or supported by the ACO. The role includes arranging travel, visas and accommodation, providing meeting papers and joining information to delegates, and hospitality.

To succeed, you should have flexibility, drive and personal resilience, as well as first-class skills.

The Anglican Communion Office is the permanent Secretariat for the Instruments of Communion of the Anglican Communion. We serve the Anglican Consultative Council, the Primates’ Meetings, and the Lambeth Conference, as well as commissions, committees and groups that emerge from time to time, as the need arises. Currently we are working hard in preparation of the Lambeth Conference, which takes place in 2020.

For further information and to apply, please visit our website via the Apply button.

Closing date: Monday, 23rd September 2019.
Interview date: Tuesday, 1st and Wednesday, 2nd October 2019.

You’ve got good administration experience and you’re a good team player with a flexible approach. All you need is the perfect environment to put your skills to great use. Welcome to Richmond Fellowship as an Administrator.

We are looking for someone like you to play a vital support role at our Holloway Road head office.

Enthusiastic and keen to develop, you’ve got good communication skills and a professional telephone manner as well as experience of completing financial returns/ records. It goes without saying that you have strong IT skills and are able to prioritise a busy workload and work to deadlines.

So, are you ready to take on this rewarding role that comes with some really great benefits including 25 days' holiday, contributory pension scheme, employee assistance programme and childcare vouchers, plus exceptional professional development and training opportunities? Apply now via our website.

So, are you ready to take on this rewarding role that comes with some really great benefits, including a smartphone? Apply now via our website.

This is a rolling recruitment process, shortlisted candidates will be interviewed as and when they apply.

Richmond Fellowship is part of Recovery Focus, a national group of charities highly experienced in providing specialist support services to individuals and families living with the effects of mental ill health, drug and alcohol use, gambling and domestic violence. We know that recovery can look and feel very different to each and every one of us. But we also know that if we provide the right support, at the right time, we can inspire recovery nationwide and that recovery is possible for everyone.

Job Advertisement

Job Title: Administrator

Location: Kew, Richmond, Surrey

Responsible to: Director

Salary: Competitive

Hours: 9 – 5pm

We are seeking a dynamic individual for immediate start at our Kew-based charity helping terminally ill children living in the UK.

Job specification includes:

• Minimum two years office experience

• Ability to work on own initiative

• Excellent communication, interpersonal and literacy skills

• Excellent telephone manner

• Good computer skills including Word, Excel and Outlook

• Flexible and pro-active approach

The successful candidate will be responsible for a variety of tasks and need to be a highly organised individual and enjoy being part of a small team.

Our client is a London based charity that supports homeless and vulnerable people to find decent homes, build supportive relationships and lead fulfilling lives. They are currently looking for an Administrator to support with a range of administrative and logistical tasks and duties. This role is offered on a temporary basis, initially for a month.

As an Administrator, you will support the team in admin related duties ensuring high quality support to service users with a history of rough sleeping. Supporting both customers and internal colleagues, you will ensure an effective customer service by inputting, recording and monitoring data. Representing the charity, you will liaise professionally with external stakeholders, such as partner agencies and auditors. Ideally, you will be knowledge in using EPJS systems. Finally, you will be the focal point for the day-to-day management of the operational duties, and health and safety of the building.

To be successful, you must have experience of working in an admin capacity, ideally in an environment supporting complex needs coupled with knowledge of safeguarding. Candidates must also have a good level of computer literacy and numeracy.

To be considered, you must be available immediately and be in possession of a fully enhanced DBS check that is registered to the online update service

We are looking for a candidate that has a background in Facilities maintenance administration, proven experience of working with an online financial system, advanced knowledge of Microsoft office and is an excellent communicator. 

This post will primarily be supporting the Operations/helpdesk team in their day to day functions to deliver FM services and compliance across the site, whilst also helping deliver value for money. 

More details

Kew is the world’s leading botanic gardens, at the forefront of plant and fungal science, a UNESCO World Heritage Site and a major visitor attraction.

We want a world where plants and fungi are understood, valued and conserved – because our lives depend on them. 

We use the power of our science and the rich diversity of our gardens and collections to provide knowledge, inspiration and understanding of why plants and fungi matter to everyone.

There will be occasions when admin support and cover is required for the helpdesk, any experience of working with an FM helpdesk would be advantageous but is not essential as training will be given. 

Experience of using a Computer aided facilities maintenance (CAFM) system would also be desirable as the chosen candidate will be using this regularly, again training will be given.

The role calls for an individual that is highly enthusiastic, committed and willing and able to operate in a fast-paced environment. You will have exceptional interpersonal and communication skills, a keen eye for detail and figures, and the ability to engage with internal and external stakeholders at all levels.  The candidate will be part of a small team of administrators and on occasion will be required to provide cover in their absence. 

We have most recently insourced our Facilities maintenance, so it is an exciting time to be joining Kew in this capacity and to help shape the future of Kew Estates and Capital Development Department.

We offer a fantastic range of benefits including a broad range of Learning and Development opportunities, with access to the Civil Service training curriculum, generous annual leave entitlement for new starters, family friendly policies, a choice of competitive pensions and flexible benefits scheme.

If you are interested in this position, please visit our website via the Apply button for more information and to apply.

Closing Date: 22/09/2019

We are committed to equality of opportunity and welcome applications from all sections of the community. We guarantee to interview all disabled applicants who meet the essential criteria for the post.

No agencies please.

RedR UK is seeking a pro-active and enthusiastic Administrator to provide administrative and logistical support to RedR UK's Programmes, Fundraising, and Facilities functions. This is a fantastic opportunity for someone looking to break into the humanitarian and international development sector. The successful candidate will work closely with a cross section of staff in RedR, and gain invaluable experience and insight into the day to day operations of a busy NGO. 

Ideal for those looking to start their careers and searching for that breakthrough. This is initially a fixed term post up until 1st April 2020, with the possibility of extension thereafter. 

For full details, please see job description attached.