Off The Record Twickenham (OTR) seeks an experienced and skilled Administrator to assist a small staff team in the efficient and effective running of the office and administrative functions at OTR and to support its counselling and information services for young people.

Main responsibilities of the post

• To act as first point of contact for enquiries, including responding sensitively to referrals from young people, their parents/carers, and other agencies, and to ensure the efficient management of the Counselling Waiting List
• To promote OTR’s activities, through website, social media and other digital channels and communications, and to keep OTR’s website relevant, informative and up to date
• To assist the Board of Trustees on matters of governance, and with specific, stand-alone strategic and fundraising projects. 
• To provide high quality administrative and secretarial support to the staff team, which will include office management and facilities tasks;  to ensure that management information and filing systems are methodical and accessible, and that there is full compliance with the principles of data protection and confidentiality on behalf of all service users

 
Working Conditions 
Office-based in Church Street Twickenham, 5 days per week. Hours to be negotiated but to include some afternoon/early evening work. 
There may be an occasional need to provide sessional cover for the counselling sessions. 

Healthwatch City of London are looking for an experienced administrator to work in our team, providing secretariat support to the Board and administrative support to the Engagement and Communications Co-ordinator.

You will take on administrative support in a number of areas including volunteer recruitment and management, project administration and board secretariat function.

You will have had previous experience in working in administration and have a knowledge of health and social care.

You will be ICT literate with experience of creating and managing databases.

Healthwatch City of London (HWCoL) is the Health and Social Care Champion for the residents, workers, and students of the City of London. Our Board and volunteers largely comprise people who live, work or study in the City of London.  

The Grants Administrator with this substantial charitable grant giving foundation has an essential role in supporting  grant giving programmes including database input and maintenance, correspondence with applicants and benefiting charities, ensuring that files are up to date and in good order, dealing with enquiries and initial grant applications and maintenance of the Foundation’s website. Please see attachments for further details.

I am currently looking for a part-time (21 hours a week) Peer Support Administrator for an innovative children's charity. This 2 months FTC will see you play a crucial role in assisting with the delivery of the peer support service to provide efficient and effective all-around support.
You will focus on supporting delivery of the emergency response to the Covid-19 pandemic to meet the surge in demand for local information, help, advice and support.
You will provide administrative support for engagement activities with single parents, local friendship groups and our online forum. They will assist our Peer Support Development Officers and Forum Support Officer with setting up meetings and activities and providing general admin support.
You will support the Peer Support team with research, data collection and entry, collating paperwork, quality checking, and producing management information reports.

Main duties:
To assist key personnel in the peer support team with general administration duties including taking minutes, sending correspondence and helping prepare monthly reports
To oversee the peer support inbox and direct requests as appropriate
To produce and manage monthly rotas for forum moderation
To manage group admin, including processing applications for new groups, closing of groups, managing group trackers and updating Salesforce
To support data collection, entry and analysis for service delivery
To produce monthly statistical reports of the peer support services where relevant
To prepare and distribute promotional materials, marketing mailings, training materials, and information
To undertake general engagement admin with single parent members and groups, e.g. issuing vouchers to beneficiaries, assisting with diary management and event planning
To compile and record information in single parents engagement with projects
To coordinate internal and externals meetings and events, including preparing agendas, and taking accurate minutes

If you are immediately available and have the above skills and experience, please apply online today!

An international charity based in London are looking for an Office Administrator. This is a 12-month fixed term role to support the organisation by maintaining effective and robust administration across departments under the guidance of the Executive Assistant and Office Manager.

This role will suit a candidate who has previous administrative experience either in office management or HR administration. The ideal candidate will have strong written and verbal communication, an excellent eye for detail and strong organisational skills. They will have a positive and flexible approach to their work, demonstrating ability to problem solve.

Key responsibilities

* As and when is needed, to work with the Secretary General's EA and Fundraising team to schedule and support committee, advisory or team meetings
* As and when is needed, to coordinate senior management's diaries
* To manage general mailboxes for the organisation and specific teams
* To be an alternative point of contact for tenants, suppliers and/or trades people
* Ordering of office supplies
* Identifying and following up with general health and safety issues
* Any other duties requested by the Executive Assistant and Office Manager
* Recruitment and onboarding of new staff.

Person specification

* Previous experience of delivering a high standard of administrative support in a busy office environment
* Demonstrable experience of communicating to a broad range of stakeholders using various media (e.g. email, publications, letters)
* Experience of Salesforce or similar data management tool

Closing Date: 9 AM, Thursday 21 st January 2021

Fundraising Administrator

Location: Remote working during the pandemic, role is based in the London office, but we are open to applicants from all over the UK

Relief International (RI) is a leading non-profit organisation working across the Middle East, Africa and Asia to provide humanitarian assistance. . We specialise in fragile settings, responding to natural disasters, humanitarian crises, and chronic poverty.

We are looking for a highly experienced Administrator who will work closely with and support Relief International’s Development & Communications team, to support the growth of income for the organization in Europe and globally. You will join a growing team based in London and Washington DC.

You will be responsible for delivering best in class customer service, administrative fundraising support, managing all financial reporting, database management, and other administrative functions of the Development and Communications team.

The Fundraising Administrator will benefit from the support of all team members and at the same time, will be encouraged to develop their own ideas and to manage their own work. Working in a fast-paced, challenging, and stimulating professional environment, the Fundraising Administrator will play an important role in acting as the first point of contact for donor enquiries, information, and donor care, and in supporting Relief International’s existing fundraising efforts in the US, UK and EU donor markets.

To be successful in the role you will bring proven experience in working in an administrative role. Your strong IT skills will be essential, along with excellent organisation, data management, attention to detail and written skills. 

Closing date: Please apply immediately we will be reviewing applicants on a rolling basis, therefore may withdraw the position for the job board closing date.

Apply via our online application portal by following the link below. You’ll need to upload your CV and a cover letter explaining your suitability against the requirements for this role. 

Due to limited resources, only short-listed candidates will be contacted. Please note that to be considered for this role you must be able to provide proof of your eligibility to work in the UK.

Note to external agencies, we will not be accepting CVs from third parties

Relief International is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

Relief International is committed to safeguarding and protecting the welfare of vulnerable adults and children as a priority. This is reflected in our pre-employment checks and requirement to verify and check the identity and references of all applicants. 

A fantastic opportunity has arisen for a full time, IT Systems Administrators to join the IT Team at SSAFA, the Armed Forces charity.

SSAFA, the Armed Forces charity, has been providing lifelong support to our Forces and their families since 1885. Last year our teams of volunteers and employees helped more than 85,000 people in need, from Second World War veterans to young men and women who have served in more recent conflicts, and their families. SSAFA understands that behind every uniform is a person. We are here for that person – any time they need us, in any way they need us, for as long as they need us.

About the role

You will be providing multiple layers of end user support (1st and 2nd) to a large user base, both remote and onsite. Under the ethos of innovation and automation first, this role expects and welcomes new ideas and perspectives and is perfect for someone who enjoys learning new technologies. You will be involved in the several stages of the hardware, software, security, and cloud service lifecycle’s.

Our stack: AutoPilot, Office365, MDT, Windows 10, Cloud Security Platforms, HyperV , PoSh Automation, Azure, VmWare, VDI, Managed EUC, Automated User Management Platform

About the team

We are a team of nine with a very diverse pool of talent. We all cover different primary streams of work, but actively avoid siloed functions within the team, and enjoy knowledge and task sharing frequently. One of our core goals is to become a team of multi-disciplined specialists.

About you

To carry out this role successfully you will:

• Have excellent customer services skills
• Possess demonstratable experience in supporting Windows 10 in Hybrid Domain Azure Configuration
• Possess substantial experience in Microsoft Windows networks and active directory services
• Have demonstratable experience with the Microsoft 365 product suite
• Have demonstratable knowledge of and worked with a range of computer hardware, windows operating systems and desktop applications, printers, remote access, and remote-control software
• Have great problem-solving skills, work ethic and willingness to learn

SSAFA is an employer that values the diversity of its workforce and welcomes applications from all sections of the community.

No agencies please. Any unsolicited submissions from agencies will be accepted as a direct application from the candidate and no fees will be payable.

Interviews: 15/11/2021 – 26/11/2020 If you are invited to attend an interview you will be required to undertake a technical test as part of the selection process. The test is 30 minutes long and covers basic to advanced support functions and industry knowledge (this will be delivered remotely).

We are looking for a Membership Administrator for a 6 month maternity cover to support our work to promote food science and technology for the benefit, safety and health of everyone.

As our Membership Administrator, you will play a crucial role supporting our members by maintaining member records, processing information, sending communications and information.  Our members will find you a delight to work with.  You will be a database whizz and be able to produce meaningful reports from our data.  We are updating our systems, so experience of working to improve an existing database system would be welcome.  You will have experience of membership or subscription-based processes.

You will also help run our financial activities – processing member transactions, issuing customer invoices, arranging to pay suppliers, reconciling transactions, and liaising with our accountants and auditors.  You will probably be familiar with Sage, Xero or another accounting package.

We are a small team, so we all muck in to keep things running smoothly.

If you are interested in developing your membership and finance skills, join us to help put our ambitious plans to grow our membership into practise. 

Send us your CV and a cover letter - please ensure you have read the person specification. We will look at applications as we receive them.  If we think you could be right for the role, we will ask you to come in to meet us.

No agencies please.

Salary: £24-26K

The post will be homebased while the Covid-19 restrictions are in place.  Our office is based in Hammersmith, London W6, and regular attendance at the office is envisaged as restrictions ease.

We are the UK’s leading professional body for those involved in all aspects of food science and technology. We are an internationally respected independent membership body, supporting food professionals through knowledge sharing and professional recognition.

Our core aim is the advancement of food science and technology based on impartial science and knowledge sharing.

Our membership comprises individuals from a wide range of backgrounds, from students to experts, working across a wide range of disciplines within the sector.

We are a registered charity (no 1121681) and a company limited by guarantee (no 930776)

Job Title:  Admin and Project Support Officer

Salary:£12,000 per annum, 17.5 hours per week (£24,000 FTE)

Length of Contract:12 months, with the possibility of extension

Pension Payment:  CommUNITY Barnet will make a pension contribution into a workplace pension scheme

Annual Leave: 28 days per annum, excluding bank holidays (pro rata) 

Location: Based in White City W12, with some homeworking

We are seeking to appoint an Admin and Project Support Officer who will bring their enthusiasm for community development and organisational skills to incite lasting change to the W12Together community

W12Together is one of 150 areas around England that is providing an opportunity for local residents to use the £1m that has been allocated to make a massive and lasting positive difference to their communities. They are a Partnership of local residents, bringing together all the local talent, ambitions, skills and energy from individuals, groups and organisation who want to make their area an even better place to live.

Big Local is being managed nationally by Local Trust, which is working with £200m from the Big Lottery Fund and a range of partners providing expert advice and support for residents.

We are looking to appoint a confident self-starter with excellent IT and organisational skills, and the ability to work to set deadlines. You will be responsible for providing all-round administration and project support to both the Partnership board and W12Together staff team. Successful applicants will show a commitment to and understanding of equal opportunities, diversity and safeguarding.

Working under the umbrella of CommUNITY Barnet we can offer you training as appropriate to support your own career development.

The job requires the flexibility to meet the requirements of weekend or evening work.

We particularly welcome applications from disabled and Black, Asian and Minority Ethnic (BAME) candidates

The closing date for applications is Monday 1st February 2021 at 5pm.  To apply, please send your CV and covering letter clearing explaining how you meet the criteria set out in the Person Specification.

Interviews will be held in February.

Recruiting a Team Leader to join our young peoples service in Hounslow!

GBP £15,600 per annum, 24 hours per week, 9 month FTC plus 25 days Annual Leave, Pension schemes, Staff discounts, healthcare and more.

Job Overview:

The post holder will be fully involved in all aspects of the day to day management of the service, including line managing the relevant front line staff. You will lead and develop the skills of the team and will work closely with the contract manager to ensure that the service delivers on all targets.

Key Responsibilities:

- Lead and motivate your team to ensure the championing of and maintenance of a positive local culture within your service
- Deliver effective supervision and team meetings with staff
- Responsible for the personal development of staff, identifying high performers and feeding into the organisations succession plans
- Ensure that Key Performance Indicators (KPIs) required as part of the Contract are met and recorded correctly
- Develop key business relationships with all appropriate relevant customers/external parties to ensure service delivery excellence and maximise new business opportunities in own patch
- Participate in and monitor the initial and continuous assessment of needs and ensure that support planning is carried out in line with assessed needs of the customer
- Carry out other administrative tasks as relevant to the service and directed by the Contract/Operations Manager
- Deliver an out of hours on-call service for region, where required
- Ensure that all safeguarding cases are managed in line with safeguarding protocols and are reported to Contract / Operations Managers, as appropriate
- Ensure Look Ahead Health and Safety policies are adhered to at all times and to uphold all health and safety responsibilities within relevant policies and local protocols
- Adhere to all the policies and procedures of Look Ahead Care & Support plus those specific to the project including any statutory requirements

The Successful Candidate will;

Abilities and Skills
- The ability to inspire team work and a collaborative culture;
- The ability to motivate staff and Service Users to meet agreed goals;
- The ability to develop staff using a variety of methods including but not limited to mentoring, coaching, and training;
- The ability to provide high quality feedback and challenge to facilitate reflective practice and continuous service improvement;
- The ability to successfully and effectively manage change;
- Strong written and oral communication skills and ability to engage a range of stakeholders within and outside of the Service;
- Strong performance, budget, and business management skills - including the ability to contingency plan;
- Robust decision making skills.

Knowledge and Understanding
- Knowledge of innovative best and emerging practice in supported accommodation provision;
- Understanding of the challenges faced by frontline support workers and ability to offer staff welfare support;
- Understanding of and commitment to achieving best value;
- Understanding and knowledge of relevant workplace legislation and associated duties including but not limited to those relating to human resources and health and safety;
- Understanding and knowledge of relevant policies and procedures - such as performance and sickness management frameworks.

This is not an exhaustive list of all the duties and responsibilities that may be required from time to time and is subject to change in accordance with the needs of
Look Ahead.

Please note that we have the right to close any vacancy before the advertised closing date if we have received a high number of applications.

If your application for this role is unsuccessful, but we feel that you would be suitable for another role, we may contact you to discuss alternative opportunities. If
this occurs you would not need to submit another application for the alternative role.

We’re looking for a motivated, imaginative and organised human to be the heart and soul of this small team and large community. You would be responsible for innovating and implementing new Covid-safe cycling adventures whilst meeting ambitious fundraising targets to support Choose Love. 

Thighs of Steel

Our purpose is to raise money and awareness for refugee-supporting organisations. We do this by running empowering and community building cycle adventure events. To date, we have raised over £450,000 for Choose Love, Europe’s largest donor of grassroots refugee aid, providing emergency support and long term solutions where they are most needed.

Our rides are deliberately uncompetitive, accidentally but proudly feminist, and offer genuine adventure. Our organisation is small, purpose-led and independent. The team consists of two Directors, who will coach you into the role and work together with you on strategy, finances and impact goals. There is also a dedicated team of volunteers within our community who run aspects of the organisation including Comms and the London Cycle Club. With this small team around you, you will be the driving force of the organisation, spending more time working on it than anyone else. Our community of cyclists are so engaged we see them as a wider part of the organisation . With many of our community craving adventure after lockdown, but social distancing necessities reaching into 2021, it is a creative time to join the organisation as new events and adapting existing ones will be the first priority.

Essential responsibilities:

• Inventing: Creating new fundraising cycle adventures, that empower, challenge and are enjoyable for participants. They must also be financially sustainable and add to our purpose, fundraising for Choose Love

• Fundraising: Meeting an ambitious fundraising goal of £150,000 per year for Choose Love.

• Organising: Making the cycle adventures happen on time and to a budget. Recruit and organise training for the core team for the rides. Build a team of volunteers from the community to support you with route planning, booking accommodation, etc

• Community Building: You will be the point of contact for all communication with participants. You’ll be a highly organised and easygoing person that always has time for people on and offline. Community building will include ensuring the Cycle ‘Clubs’ are thriving and led by the community itself as much as possible. 

• Partnerships: Collaborating and communicating with our key partner, Choose Love, including regular check-ins about our fundraising progress, comms collaboration and event opportunities. Additionally, building and exploring new partnerships to help us meet our goals. 

• Comms: Creating the strategy and delivering content to engage and grow our audience through online and occasionally offline mediums. This includes social media platforms, website building, content creation and designing. Comms strategy will involve working towards building the breadth of our community, in collaboration with Choose Love.

About you 

• Experience in an organisational role in the third sector (social enterprise, charity etc)

• Passionate about refugee rights and freedom of movement 

• Have an interest in cycling and adventures

• Organised with good attention to detail and comfortable organising online with tools such as Mailchimp, Slack and Google Drive incl Sheets, Docs.

• A good communicator, sociable and able to contribute and encourage a close knit community. 

• Good at multitasking a varied workload

• Comfortable being your own boss, taking initiative and responsibility, whilst co-creating a team who collaborate and respect each other.

• Flexible with workload, there may be times in the year where things are busy and other times where it’s a lot quieter, so weekly hours will vary, whilst monthly pay remains at an average of your annual workload. 

• You are passionate about helping to create an inclusive, anti-oppressive organisation that treats people with respect and dignity. Considering accessibility in the ways you work, such as in communication and events design

Practical information

Contract: 12 months (possibility of extension depending on funding) with a 6 month probationary period

Salary: £21,000 pro rata, 0.6FTE, therefore pay is £12,600. 28 days of holiday pay are offered, including bank holidays, pro rata. Salary is the London Living Wage.

Hours: 3 days a week on average, if working 7.5 hours a day. 

Location: Whilst Covid-19 restrictions make supported group rides impossible, the role can be remote. However once rides are possible you would need to be able to work regularly in Bristol or London, where the majority of our community are. If this wouldn't be possible but you still feel you are right for the role, please do apply and let us know your location and how you think it would work.

Our approach to hiring:

We encourage applications from a wide variety of backgrounds who can drive and inspire change for refugees and displaced people. We particularly welcome applications from Black, Asian and minoritised ethnic candidates, and candidates with disabilities.

We promote equality, diversity and inclusion in our workplace. We make employment decisions by matching business needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We are happy to talk about flexible working and we promote a workplace where you can be your authentic self and achieve success based only on your merit.

Full Time Permanency Service Team Leader (37.5 hours pw)

• Are you experienced in managing fostering and/or adoption services?
• Are you committed to providing the best quality foster carers and adopters for troubled children?
• Do you want to work in a multi-disciplinary team of skilled professionals to ensure good therapeutic Post Adoption and Fostering support, and to motivate and support other social workers to do so too?

If the answer’s ‘yes’ – get in touch!

Why? Family Futures is:

• An adoption and adoption support agency awarded an outstanding rating by OFSTED in 2018 for our third consecutive inspection.
• Has a reputation for innovation and offering a high-quality service - an integrated multi-disciplinary assessment, treatment and family finding service for adopted and fostered children who often are more challenging to place or to maintain in placement.
• Now developing a therapeutic fostering service to bring our skills and wrap-around support to children in care

As the Permanency Service Team Leader you will be responsible for continuing to develop and support our Adoption Service, be a central part of developing our exciting new Therapeutic Fostering Service and manage the staff within these services to help them maximise and develop their skills and practice.

We Need an energetic experienced manager with a background in permanency services who will lead a small team of social workers in the Permanency Service and carry a small caseload of assessing adopters and foster carers, and post approval support. You will also (for an additional salary element) take a turn at staffing the out of hours support line.

Ideally applicants will have experience of both fostering and adoption. However, given our experience in adoption, it is more essential that the Permanency Team Leader brings experience and knowledge of fostering and is willing to build their skills in adoption.

We Offer:

• High quality support, supervision and training
• The opportunity to work creatively, as a key part of our multi-disciplinary team, in a child-centred way, informed by current research, using a well-evidenced model of understanding the need of children with traumatic histories.
• Small caseloads, meaning you can work in depth with families and support the staff team to do so
• Competitive salary and a supportive working environment, which recognises the stress of this type of work and nurtures staff, enabling staff to grow their skills and gain satisfaction from supporting carers/adopters to become therapeutic parents and children to heal and thrive.

Family Futures is an Equal Opportunities Employer. We expect all staff to share our commitment to safeguarding and promoting the welfare of children and follow safer recruitment practices to protect children and adults at risk of harm, requiring the successful applicant to undertake an enhanced DBS disclosure.

This is a permanent position. Salary: £46,000 - £51 000 per annum

In response to Covid 19 we have had to adapt our services, therefore the role is currently largely home-based with some days at our office in Islington.

Closing date for applications is midnight Sunday 14th February 2021 with interviews scheduled to take place on Monday 22nd February 2021.

THE ROLE

This is an exciting opportunity for an established Nurse Team Leader who is looking for a new challenge at an exciting time within the charity.

We are seeking a senior Band 6 Nurse to support the line management of Nurses, Specialist Carers and students and service development, while providing clinical and holistic care and support.

You will play a key part in helping seriously unwell children and their families in North and Central London.

The role will include the management of care planning, symptom control and end-of-life care.

THE PERSON

• Our ideal candidate will have experience of line managing, supporting and developing nurses, Specialist Carers and student nurses in a similar role with palliative care experience.
• You will be well versed in assessment, development, implementation, delivering and evaluation programmes of care across a range of environments.
• You will have knowledge of current legislation relating to children and young people including best practice in safeguarding children, and excellent understanding of children’s palliative care and recent initiatives in children’s health and social care.

If you are ready for a new challenge and would relish the chance to become part of a successful forward-thinking organisation then we would love to hear from you!

Please contact us directly if you have any queries or alternatively have a look at our website for more information. 

Team Leader - Recovery & Opportunities

We are seeking someone who is creative, highly organised with strong leadership skills, to develop and manage a team of dispersed Recovery & Opportunities Coordinators (ROCs) across our services. 

SHP (Single Homeless Project) is one of London’s leading homelessness prevention charities and a dynamic and growing organisation changing 8,000 lives every year across London - from supporting people in crisis, to helping them take the final steps towards independence and employment.

Reporting to the Head of Programmes, you will oversee the day to day running of the programmes across SHP as well as directly supervising a range of specialist staff.  You will also lead on the ongoing development of a timetable of recovery focused activities and resources based in our accommodation services, which spans several London boroughs.

To succeed, you will have proven experience of working with individuals affected by mental ill health, substance use, rough sleeping and related complex needs.You will also have proven practical experience of developing and delivering clinical/group work, for a client group that might be resistant to engage or change. 

Defined and developed through best practice, our services work with people of all genders who have unmet needs relating to social isolation, mental health and/or substance misuse and these are typically co-occurring presentations. Our Opportunities Programme has been developed to instigate and support the process of change and recovery, with daytime workshops and sessions being run such as yoga, mindfulness, arts and arts for therapy, health and wellbeing including sport & fitness, cook and eat, therapeutic horticulture.

At SHP we welcome and encourage applications from people of all backgrounds and are committed to having a workforce that is made up of diverse individuals, skills, experiences and abilities.  Due to current under –representation at management level, we particularly encourage applications from individuals within our Black and Asian communities.

Closing date for applications: 15th February 2021 (at Midnight)

Interviews to be held: 2nd March 2021

This post will require an Enhanced DBS check to be processed for the successful applicant. 

Our attractive benefits package includes:

• A salary increase after successfully completing six months.
• A 37.5 hour working week including flexible working hours (core hours are 10am – 4pm) in non-accommodation services
• 25 days annual leave, increasing annually to the maximum 30 days (plus paid Bank Holidays),
• A contributory pension scheme: SHP will contribute the equivalent of 5% of your annual salary
• Staff Health Cash Plan and discounts scheme
• Comprehensive and integrated training programme designed specifically to develop the skills and knowledge involved in our work

SHP is actively committed to equal opportunities and the promotion of diversity and inclusion, in all of our services and workplaces.  We are also Disability Confident Committed, a Stonewall Diversity Champion and IIP accredited.