Trustee jobs near London, Greater London

You will be responsible for the smooth operation of the office and for supporting staff in a small and agile organisation. The position also provides high-level executive support to the CEO as well as administrative support to the Trustee Board, SMT and day-to-day office management and reception. Reporting directly to the CEO, the role involves confidential, high-level information, engagement with a wide range of external stakeholders, as well as offering administrative support to the charity’s small research portfolio. This is a diverse, hands-on role which requires professionalism, interpersonal skills, energy and attention to detail.

In addition, you will have the ability to manage a busy and varied workload, determine priorities, change direction at short notice, as required, whilst always remaining calm under pressure.  You will be conscientious with meticulous attention to detail.

This role requires someone who is highly organised and able to prioritise proactively, who takes ownership, can drive change and make things happen. However, we are more interested in your potential than we are in a perfect career or education. We are keen to meet people who have a passion for the work that we do and have picked up strong organisational and communication skills as they have gone along!

Deadline for applications is midnight on Monday 29th August. Interviews anticipated to take place the week beginning 12th August.

We are a young national charity wanting to improve the quality of life of those experiencing a brain tumour in childhood. With over 80% ‘cured’, it is now time to give equal priority to facilitating recovery from complex and unforeseen brain injury. This needs early rehabilitation, during and throughout their maturing years, when it can make a real difference.   

• Do you have over ten years’ experience including some at senior management level and some in the charitable sector.
• Can you demonstrable record of effective budget management and planning, project management and delivering a range of operational support functions including project and event management. Sound business judgement with financial analytical abilities.
• Are you able to work independently as well as ability to lead a team including effective performance management.
• Have you got strong relationship building skills.

About the role

This role will work to secure grants and donations from trusts, foundations and statutory funders. Working to implement the current fundraising strategy, the post holder will establish and manage a productive pipeline of applications to support the costs of our historic site, mission and ministry, music and specific projects supporting people experiencing homelessness.

Working at St Martin’s

• Hybrid between Home and Office - St Martin-in-the-Fields, Trafalgar Square, London
• Working pattern – Flexible (35 Hours per week) + 1 hour paid lunch break.
• Salary - £36,000 – 42,000 per annum, plus workplace pension
• Holiday Entitlement - 25 days per annum, plus 8 bank holidays
• Perks
  • Free filter coffee and tea throughout your working day
  • 70% discount in the Café in the Crypt/Courtyard on all food and beverage (excludes alcohol)
  •  20% Shop (excluding books)
  • Concert concessions
  • Employee Assistant Programme – EAP
• Notice period – 12 weeks/3 months

Job Profile

Main purpose and responsibilities:

1. Donor acquisition and development

• Work with the Head of Fundraising to implement the fundraising strategy to secure major gifts from trusts, foundations and statutory funders in the UK and US
• Develop and manage a pipeline of prospects to secure donations of £50,000 and above (which could be gifts spread over a number of years).
• Prepare grant applications to UK and US trusts plus appropriate lottery applications in support of the campaign
• Actively build your pool of prospects accompanied by comprehensive research and cultivation plans, working closely with the Development team
• Work with the wider community at St Martin’s to prepare clear and compelling cases for support for programmes and projects needing funds
• Work with the Stewardship and Development Manager to develop a programme of cultivation events to introduce prospects to the work of St Martin’s

2. Donor care and stewardship

• Work with the team to implement a programme to proactively steward funders and appropriately recognise grants
• Provide a timely and effective programme of reports to grant makers and donors

3. Communications

• Cultivate potential and existing donors, with excellent and appropriate communication, to determine their philanthropic interests and make connections between these interests and the needs of St Martin’s
• Develop proposals and fundraising materials inspiring individuals to give to St Martin’s
• Build strong working relationships with the Trustees and high level volunteers to involve them effectively in fundraising approaches to trusts and foundations where appropriate

4. Management, finance and administration

• Ensure all prospects and donor records are maintained on Donorfy (the Trust’s fundraising database) to ensure records hold accurate financial data, are up to date and hold comprehensive information on donor cultivation
• Produce regular reports for Trustee meetings in order to keep them updated on fundraising progress
• Produce regular reports and analysis on income and expenditure in line with agreed budgets
• Keep up to date with developments in fundraising, data protection and related legislation, and ensure compliance with HMRC Gift Aid legislation, VAT, Data Protection Act

5. This is not an exhaustive description of the duties.  Aspects will change over time and the jobholder is expected to contribute to the role’s development and progression.

How to apply

To apply for this post, please email the following by midnight on Friday 2 September 2022

• A supporting statement, explaining why you believe you can do this role
• A comprehensive CV detailing your relevant achievements in each role, and including details of two referees, one of whom should be your current or most recent employer

If you would like to chat about this role, please call a member of the Human Resources Team.

Interviews will be held week commencing 5 September 2022.

We are looking to recruit a collaborative and organised Committee and Team Assistant. Working with the Head of Secretariat and the wider team, the post holder will be responsible for organising and supporting the effective delivery of the BSSH Council and Committee meetings both face to face and virtually. 

As well as supporting BSSH Committee projects, the post holder will also provide administrative support to the whole Secretariat team.

We are looking for a team player with some administration experience.  We're particularly looking for anyone who has experience taking minutes, organising meetings or working on several projects simultaneously. 

This role will require excellent organisational and accuracy skills along with the ability to develop and maintain effective working relationships with a wide range of stakeholders from trustees and colleagues to members of the public and suppliers. 

You must be self-motivated and have the discipline to manage your own time and workload. Some travel will be required to attend face to face meetings and events with possible overnight stays including during evenings and weekends.

Chief Executive Officer 

Part time, 17.5 - 21 hours (2.5 - 3 days) per week, negotiable for the right candidate 

Salary: £34-36,000 (pro rata) 

Location: Office base in N1, London with flexible work options

Flexible hours offered - you will need to ensure your time in the office overlaps with other staff. 

About Maths on Toast 

Maths on Toast is the family maths charity. Our vision is to become the go-to voluntary organisation for family maths in the UK, transforming children’s and parents’ experience of doing maths together. 

Founded in 2012 we have historically worked with families and communities, primarily in Camden, Brent and surrounding London boroughs. We are currently developing our operations to widen and expand our national reach. Our mission is to help every family feel positive, empowered and inspired about maths – that maths is something that they can do and enjoy, overcoming barriers such as negative attitudes to maths and maths anxiety. Find out more about what we do, why and our story.

We engage families in hands-on, exploratory, creative maths activities and work collaboratively with libraries, community settings, schools, family learning teams, charities and arts organisations to offer a wide range of fun events, projects, programmes, products and services. Our charity has big ambitions to grow in the coming years, further developing programmes of work that can extend our reach. 

If you believe that children and parents should be empowered and supported to feel positive about learning, and you would like to lead a dynamic and innovative charity, then we welcome your application.

About the role  

This is a varied role with opportunities to network, fundraise, advocate, project manage and ultimately bring together a small group of 3 part-time staff to achieve amazing things. A friendly and committed Board of Trustees will support you to achieve the charities and your personal development goals.

You will maintain our commitment to emotionally-aware engagement with mathematics seeking awe, inspiration, exploration and enjoyment and avoiding, or addressing, anxiety and alienation 

Core responsibilities  

Strategic fundraising and income generation  

• Lead and develop the charity’s fundraising strategy to ensure continued growth, with support from Advisors and Board of Trustees

• Provide a compelling vision that Trustees can champion and get behind to support

• Proactively seek new opportunities and partnerships to generate income including corporate, statutory and community partners, being open to collaboration

• Write and submit funding applications and impact reports 

Partnership building, relationships and marketing 

• Develop, implement and evaluate a strategic framework to support organisational goals and craft stakeholder engagement. 

• Represent the charity at events and present our work to stakeholders which could include community educators, local authorities, library teams, teachers or families 

• Network and develop relationships with local and national partners to generate productive and beneficial relationships for the charity

Leadership and project management 

• Manage funded projects and programmes to ensure deliverables are achieved, deadlines are met, quality of experience and output are good and effective evaluation systems are in place 

• Assess the viability, capacity and resources needed for potential new projects to ensure they align with the charity’s strategic aims 

• Maintain a strong understanding of existing projects, programmes, products and activities, so as to be able to present and demonstrate them 

• Oversee the continued development of training programmes, including the training of staff to confidently deliver these effectively

Governance 

• Lead the implementation of the Maths on Toast strategic plans in collaboration with and reporting to the Board of Trustees

• Drive forward ongoing development and implementation of organisational policy such as safeguarding, equality, diversity and inclusion 

• Support the team and Trustees to ensure smooth monthly financial processes incl. budget management and annual account reconciliation

• Ensure the Annual Report is written and produced to a high standard

Key requirements  

• Empathy and commitment to champion our approach to stakeholders and funders 

• Passionate and motivated fundraiser with experience within the charity sector 

• Entrepreneurial mindset who is not afraid to try new things

• Relationship builder, with experience making new connections and collaborations

• Organised and strategic, whilst being flexible to manage multiple priorities and deadlines 

• Knowledge of formal and informal primary education and child-led learning approaches. 

• Understanding of, and ability to explain, disseminate and justify our commitment to a creative maths approach for different audiences 

• Insight of working with local authorities, procuring service delivery contracts etc 

• Excellent written and verbal communication skills 

• Project management skills and experience 

Legacy Officer

• Remote with occasional trips to Telford Head Office
• £29,000 per annum
• 35 hours per week, full-time - permanent

About Us

In 1917 the first People’s Dispensary for Sick Animals was founded to provide vet care for sick and injured pets. Now, over 100 years later and with 48 pet hospitals fully operational across the UK, we’re proud of the fact that we continue to provide expert care to those pets and people who need us most.

As a key member of our Legacy Team, this role offers you the opportunity to manage a portfolio of legacy cases ensuring our Trustees duties are fulfilled and enables you to develop one to one relationships with executors. You will be familiar with the administration of trusts and estates or have a background in legacies in the charity sector. This is a critical area for PDSA as legacies pays for 2 out of 3 pets we treat. You will need to be empathetic with great communication skills to make sure that PDSA maintains its professional reputation.

About the Role

As a Legacy Officer, you will manage a portfolio of legacy cases ensuring compliance with our legal and regulatory obligations. This will involve:

• Quickly understanding legal information and, using your attention to detail, to summarise complex information for a senior management audience
• Ensuring PDSA’s full and correct entitlements are received in accordance with the law and the benefactors will while preserving the reputation of PDSA
• Contributing to legacy forecasting through accurate recording of information
• Working with existing policies but being confident to challenge the status quo
• Developing effective relationships with a wide range of stakeholders and colleagues

About you

You will ideally be working in a charity environment or a private client solicitors with proven success in the administration of trusts and estates. You will be:

• Proven experience in the administration of trusts and estates or background in legacies in the charitable sector
• Self-motivated with a proactive approach to your work
• Empathetic with excellent communication skills
• Confident and used to working at a fast pace in a complex environment
• Knowledgeable regarding Microsoft Office and basic database management

About the rewards

In addition to the salary and 35-hour week indicated, we also offer a variety of benefits, including:

• 25 days holiday per year plus bank holidays and the option to buy and sell holidays
• Additional Well Being Day every day
• Contributory pension scheme and life assurance (4 x annual salary)
• Employee Assistance Program and on-line Well Being Centre
• Range of Retail Discounts etc

So, if you’re ready for your next challenge and looking to further your career in a wholly supportive environment, where both pets and people feel right at home, then we look forward to meeting you.

Main Purpose/aims of Role

To provide leadership and direction to the Committee to facilitate the work of UKCP in pursuing its vision, mission and strategic direction within the Committee’s terms of reference (once the ToR have been reviewed).

To ensure EDI is integrated into all aspects of our work – for our members, our staff and, crucially, for the public with whom we and our members interact professionally.

To embed good governance practices in everything the Committee and its members undertake, abiding by the Nolan principles, the UKCP’s regulatory framework, ethical behaviours, and promoting diversity and inclusion.

To command confidence and collaborate effectively across UKCP to champion the work of the Committee and be accountable to the Board of Trustees for delivery.

To oversee the delivery of the UKCP’s Equality and Diversity Action Plan.

NB: The role holder will be an independent non-member, lay expert.

About Safer London

Safer London is a leading charity working with young Londoners and their families affected by violence and exploitation. We believe that all young Londoners can have a positive and productive future.

Whatever their history, when a child or young person comes to Safer London, they are just that – a child or a young person. By working alongside young Londoners, their families and peers, as well as the places where they spend their time, we can create a safe London not just for them – but everyone.

About the role

We are looking for a motivated, driven Service Manager to join our amazing team. This is a fantastic opportunity for you to play an integral role in improving the lives of young Londoners, their families, peers, and communities.

Core responsibilities of the role are, but not limited to:

• Manage a team of multi-disciplinary staff – both practitioners and senior practitioners and on occasions students and volunteers. This will be undertaken at all times in line with all internal processes and policies
• Undertake a variety of HR processes – be that managing sickness and absence to undertaking recruitment, onboard and induction processes
• Have a strong and on-going grip on all the case work delivered by your team – this will be undertaken in a variety of ways including chairing case review meetings, undertaking case files audits and coaching teams and individuals to deliver to the highest services at all time
• Ensure that the case work of the team members is of the highest quality and in line with Safer London’s service delivery manual
• Complete reports and support team members to (which may be shared with statutory bodies such as the police, courts, children social care and can be shared with the family) that accurately reflect the work undertaken in professional manner.
• Monitor the delivery of a variety of contracts – on occasions alone as well as within partnership with other members of the Safer London team
Lead the monitoring and recording to report to funders, commissioners, and other interested stakeholders such as trustees.

If you are committed, resilient and ambitious Service Manager and believe you have what it takes to help us to improve the safety of young Londoners and their families then please apply.

Additional Information

We are committed to protecting and promoting the welfare of children and young people, and we expect anyone who works and volunteers with us to share this commitment.

We request an enhanced DBS (Disclosure Barring Service) check as part of the recruitment process.

At Safer London we value diversity and we’re committed to creating an inclusive culture. We encourage and welcome applications from people of all backgrounds. We know that in order to make London a safer place for the young people that live here, we need a diverse range of perspectives, experience, and knowledge.

Our Benefits Package

Safer London continually reviews its pay and offers generous benefits:

• Safer London is an agile working organisation. This means you have flexibility to work across different locations e.g. from home, our current office premises (Southwark) and community locations (café/co-working spaces) when you are not delivering face to face work in the community.
• Our Flexible Working Policy allows requests from day 1.
• Pension Scheme
• Season Ticket Loans
• Cycle to Work Scheme
• Mental Health Free Helpline
• Death in Service Benefit
• Acting up, additional responsibilities and student supervisor roles provide opportunities to develop and progress your career. Recognised by additional pay.
• Holiday Allowance - You will be entitled to 28 days holiday plus bank holidays and other statutory holidays, part time employees receive a pro-rata entitlement
• Annual leave linked to length of service - 3 years’ service 30 days and 5 years’ service 33 days, part time employees receive a pro-rata entitlement.

How to apply

Please make sure you find the Job Description on the left-hand side of the Webrecruit page after you click ‘Apply Now’ or on Safer London’s Website.

To apply please complete the online application and submit it by Sunday 28th August. As part of the online application, you will be required to confirm you have read our Privacy and Cookie Policy and Safeguarding and Child Protection Policy.

As an agile working organisation, shortlisting will take place on a rolling basis and the closing date is subject to change at any time. Interviews are currently taking place via video conference.

Should you need any adjustments to the recruitment process or if you experience any technical issues when trying to access and/or complete the application through the online portal, please contact us via the “Contact us” section of our website.

BRAC, one of the leading development organisations in the world, is seeking an Executive and Human Resources Assistant to play a key role in supporting BRAC UK’s leadership team as they strive to help BRAC achieve its goal of creating opportunities for 250 Million people by 2030.

About BRAC

BRAC is a global leader in developing cost-effective, evidence-based poverty innovations in extremely poor, conflict-prone and post-disaster settings. These include programmes in education, healthcare, microfinance, girls’ empowerment, agriculture, human and legal rights, social enterprises, a bank, a university, and the one of the world’s largest mobile money platforms.

BRAC UK supports BRAC’s development work around the world through fundraising, partnership development and donor relationship management. BRAC UK plays a key role in BRAC’s work engaging with and influencing policy makers and practitioners to tackle extreme poverty.

Overview of the role

We are looking for a highly organised and enthusiastic team member to support BRAC UK’s leadership team.

BRAC UK has a highly committed executive team and board of trustees with engagement with a wide range of internal and external partners and donors globally.  The Executive and Human Resources Assistant is a new role in the BRAC UK team and has a purpose to increase the level of efficiency and effectiveness of our leadership team by providing critical administrative, Human Resources and organisational support in the charity.

In 2019 BRAC global-wide developed a new global strategy and formed a new Global Board to lead this strategy.  The strategy builds on the experience, results and relationships BRAC has built over the last close to fifty years, aiming to deliver more innovation in its programmes and impact the lives of at least 250 million people by 2030.   The Executive and Human Resources Assistant will play an important role in increasing the efficiency and effectiveness of the UK office as it looks to help BRAC achieve this ambitious target.

Download our candidate pack to find out more.

About us

Waterloo Community Counselling (WCC) delivers life-changing counselling support to individuals across London. In the heart of Waterloo, we offer long-term talking therapy on a reduced fee/sliding scale basis according to our clients’ income and financial circumstances. We reach adults from diverse backgrounds who have experienced loss, abuse and trauma. Our unique Multi-Ethnic Counselling Service (MECS) provides free mother-tongue counselling to migrants, refugees and asylum seekers who have survived exile, torture, human trafficking and modern slavery in 30 languages.

We are a growing, well-regarded charity with a team of 8 staff and around 100 counsellors and clinical supervisors. WCC is committed to Equality, Diversity and Inclusion and we welcome and encourage applications from people of all backgrounds.

The role

We are seeking a proactive, organised, qualified accountant to provide efficient accounting and finance support to WCC’s staff and Board of Trustees. This is a new role for our charity; up until now accounting and financial management has been carried out by a contractor. The post holder will work closely with our new Head of Operations and Development to ensure all finance aspects of the charity are effectively managed and deliver appropriate financial planning and analysis to support the charity’s development.

You will be working within a small, dedicated, supportive staff team, in a charity that encourages personal and professional development. You will be based in our Waterloo office, but the role is flexible with at least 1 day home-working possible.

Job Purpose: To provide efficient accounting and finance support to WCC’s staff and Board of Trustees. To work closely with the Head of Operations and Development to ensure that the day-to-day financial activities of WCC are effectively managed and deliver appropriate financial planning and analysis to support the charity’s development.

Main responsibilities include:

• Carrying out timely and accurate day to day accounting and reconciliation processes
• Preparing invoices for client counselling fees and supervision fees, and monitoring debtors
• Processing and posting of financial transactions onto Xero, reconciling accounts
• Advising the Head of Operations on the production of the annual Budget
• Producing monthly management accounts, commentary and analysis
• Producing draft statutory financial statements and providing information for the Independent Examiner or Auditor
• Assisting with producing budgets and financial information for funding bids and monitoring reports
• Supporting the HOD with updating WCC’s financial policies and procedures

For full details of the role, please see the attached job description and person specification

Interviews: 14th September

• To ensure the Union complies with its governing documents and policies, charity and company law and other relevant legislation. To monitor changes in relevant legislation and the regulatory environment and take appropriate action.
• To advise the Trustees with regard to how the SNU operates and ensure that resources are spent in pursuance of its objects.
• To maintain all statutory registers and ensure company records are kept effectively and that statutory forms are filed promptly.
• To represent the company at in-house and external events and presentations and to liaise with any professional bodies and individuals such as lawyers, auditors, etc.
• Provide advice to the Board on skills criteria for Board Membership, identifying any gaps and supporting the recruitment, selection, induction and appraisal of Board Members. Advise on the retention and refreshment of skills
• To work in partnership with the Trustees, and the General Managers of Head Office, Arthur Findlay College & Barbanell Centre
• Be responsible for producing papers and information resources to Board members. Ensuring appropriate electronic and paper records are kept of Board minutes, agenda papers and resolutions.
• Support the Board in the Trustees Annual Report and AGM process.
• To contribute to meeting discussions as required and advise members of legal, governance and financial implications of proposed policies and actions.
• To advise the Trustees on adherence to Spiritualists’ National Union governing documents and rules.
• To provide the Trustees with relevant and correct information on which to make informed decisions and carry out their responsibilities.
• To implement actions delegated to you by the Trustees following NEC Board meetings.
• To ensure that the decisions, policies and procedures of the Spiritualists’ National Union are disseminated to all staff and relevant parties.
• Oversee and periodically review the overall governance framework for the organisation, ensure it is fit for purpose and provides clearly accountable decision making and oversight
• Develop and manage the corporate risk register and ensure that all steps to mitigate risks are documented and continually updated.

Experience / Qualifications

• Substantial company Governance or Company / Board secretary experience.
• Knowledge of UK legal and regulatory requirements to charities, central government, and companies
• Education to A level or equivalent
• Experience of managing compliance risks across multiple functional areas and locations
• Experience of working with confidential and sensitive material in a professional manner.
• First class interpersonal skills, including discretion. Used to building credibility with senior figures and managing the relationships between board members. Has the confidence to make impactful interventions at Board Meetings
• Highly literate with first class written business English. A competent minute-taker of Board meetings with meticulous organizational skills and attention to detail

About Inclusive Mosque
We are creating the feminist mosque of our dreams. Established in November 2012, Inclusive Mosque Initiative runs events for Muslims, their loved ones and their allies. We challenge patriarchy and champion the leadership of women, non-binary and genderqueer people. We are committed to reviving a rights-based Islam that challenges all forms of oppression.

Our vision is a proactive welcoming place where Muslims of all sects and backgrounds can thrive in peace together, where families can pray and learn together without gender segregation. We consider disability justice in all our work, and we are a Queer and Trans inclusive mosque. Our team of trustees, staff, Imams and volunteers are dedicated to creating inclusive, safer places of spiritual practice for marginalised communities.

About the Treasurer role

We are looking for a treasurer to join our board of trustees and support our director to maintain accurate financial records. 

Person Specification

We are looking for someone with:

• Knowledge of Charity finance, ideally with experience of being a treasurer for a charity.
• Passion for our mission, especially in our commitment to dismantling patriarchy.
• A commitment to knowing and understanding the Inclusive Mosque community.
• An eagerness to advocate for the marginalised communities that Inclusive Mosque supports. 

Key responsibilities

The successful candidate will be expected to:

• Oversee the production of financial reports and audited accounts. 
• Produce quarterly Profit & Loss reports for the board of trustees.
• Make fellow trustees aware of their financial obligations and interpret financial data to them. 
• Meet regularly with IMI’s Director to support the keeping of accurate financial records.
• Act as a signatory on funding applications and paperwork related to audits, grants and donations.
• Provide oversight of the Director’s conduct related to the charity’s financial affairs. 
• Attend regular trainings and meet-ups with our volunteers, imams and staff.
• Demonstrate a personal alignment with the values and beliefs that inform our mission and ways of working. 

As IMI’s treasurer, you will be a trustee of the charity, shape how we operate and help us to sustain IMI’s work. Our trustees meet quarterly for meetings that usually last 3 hours with breaks. We draw from our lived experience to inform our vision for Inclusive Mosque and provide safer spaces for Muslims who are often excluded from mosques. You can see who our current trustees are on our About page. 

Our ideal candidate would also have lived experience of being from a marginalised Muslim community and as such we will prioritise women, genderqueer, Black, disabled and Shi’a applicants. 

This is an unpaid position, because charity law in the UK does not allow trustees of a charity to be paid to be a trustee, no matter how marginalising that practise is. We do not agree with this, but we are bound by the Commission’s rules. We will provide expenses for travel, subsistence, childcare and/or other caring responsibilities.

To Apply

We ask that all applicants submit a CV and a cover letter that explains how you meet the Person Specification and your experience of carrying out the Key Responsibilities. Deadline for applications is 8am on Monday 5th September 2022. 

If you would like to discuss the role with our Director, Naima Khan or Chair of Trustees, Halima Gosai Hussain, please use the contact form on our website where you can tell us about any support or adjustments you need to apply for this role. 

We don’t expect anyone to spend a lot of time on the application and would prefer short, succinct introductions to who you are, what you care about and what your skills are. 

Application Process

Interviews will take place in-person in central London but applicants can request an online interview. Shortlisted applicants will be invited to interview between 22nd and 26th September. If you need an interpreter during the conversation, IMI will cover the cost.

Please note:

• Applicants must be 18+ and be resident in the UK.
• Applicants must not be disqualified by law from acting as a trustee. 
• Currently our trustee meetings are taking place in-person with the option to join online. 

The Charity

Bowel Research UK (BRUK) launched on the 29 September 2020 following the merger of Bowel and Cancer Research and Bowel Disease Research Foundation. Bringing together the wider research community, healthcare professionals, patients, their families, influencers and decision makers, Bowel Research UK is committed to funding and promoting innovative, ground breaking research into bowel cancer and other bowel diseases, including chronic life-long conditions such as inflammatory bowel disease (Crohn's disease and ulcerative colitis) and incontinence.

The charity achieves its aims through the funding of small, proof-of-principle grants focusing on early stage, seedcorn funding that is essential to enable projects to go on to attract the bigger grants (such as NIHR). The charity also supports a PhD programme investing in the next generation of talented researchers, who will go on to become future leaders and experts in the field.

BRUK is now seeking an experienced administrator to assist with managing our processes, throughout the life cycle of the research grants and the quarterly cycle of formal charity meetings.

The post holder will carry out all the administrative functions that support the pre-award and post-award stages, process applications, provide regular reports to colleagues and Trustees, assist the Finance team with grants audits and grants invoicing.

The post holder will also provide support to the Chairs of Board of Trustees, Grants and Scientific Advisory Committees and Committee members. They will also be responsible for liaising with the Chairs of the Finance & Investment and Fundraising, Marketing & Investment Committees regarding the organisation and minute taking of those meetings.

The purpose of the role is to provide research and coordination support together with support for BRUK’s formal meeting and governance structure. Specifically, you will be involved in all aspects of funding processes and the administration of research awards, via our CC Grant Tracker grants management system. You will provide administration and organisational support in all phases of the research funding process and work with colleagues to ensure the smooth running of research tasks. You will also be responsible for the organisation of the quarterly Board meeting, minute taking and distribution.

Role profile

The successful candidate will offer an efficient and high-quality administrative service to grant management and the charity’s formal committee & governance structure, with a particular focus on the tasks associated with this.  You will be responsible for supporting our Board of Trustees together with our research funding award activities and, ultimately, impact the research that we enable, and will therefore require excellent organisational and communication skills to do so effectively. You will also be the first point of contact for supporting Bowel Research UK’s engagement with researchers, and will work closely with the CEO, Chair and Chairs of the sub-committees. The successful candidate will be used to working in a busy environment whilst maintaining high levels of accuracy. There significant existing expertise within both our office team and  the board/grants committee members to provide appropriate support and training for the successful applicant should it be needed.

The role is fast paced and varied and the successful candidate will need to have a proactive and positive approach to work. With a demonstrated respect for confidentiality and good attention to detail, you will be able to prioritise and undertake a variety of tasks promptly and effectively.

While database experience and outstanding administrative skills are essential, the administrator will also have knowledge of key IT packages (word, excel etc.) and be able and willing to learn others with which they may not immediately be familiar (for example our grants package).

Duties

• Be the day-to-day contact for general enquiries and know where to whom they should be directed.
• Be the day-to-day contact for general research enquiries including the grant application process
• Support with the launch of new grant rounds including advertising in relevant journals and online, communications to past grant holders and identifying prospects (individual researchers and institutions)
• To manage the online grant application process. This will include reviewing applications and supporting documentation, preparing applications, data entry and the collation of scoring/feedback in advance of Grant Meetings
• Support the circulation of papers to the peer reviewers and receive their replies
• Support the CEO, Chairman of the Board of Trustees and the Chairs of the sub-committees to manage the quarterly meetings including liaising with Committee members, preparation and circulation of background papers minute taking and communication after the relevant meetings
• Support the Chair of the Scientific Advisory Committee to manage the Research Meetings (approximately 3 times per year) including liaising with Committee members, preparation and circulation of background papers and writing and circulation of minutes afterwards
• Liaise with our Finance and Operations colleagues on invoicing and payments 
• Work with colleagues to ensure the research section of the website is regularly reviewed and updated
• Assist with dissemination of research results
• Provide administrative assistance to the CEO and the Trustee responsible for the charity’s governance activity as needed
• Produce regular reports to the Board of Trustees on research activities
• Support the development of the BRUK PhD & Alumni network
• Any other duties that can be reasonably expected within this role

About you

To be considered for the Research Grants & Administration Officer role, you will need:

• Administration experience and experience of maintaining accurate records.
• An organised, proactive, problem solving approach to your role.
• Excellent written skills and familiarity with minute taking.
• IT Literate with accurate data entry and intermediate / advanced spreadsheet skills.
• Ideally, you will have knowledge and working experience of CC Grant Tracker but this is not essential.
• Experience of coordinating meetings and taking minutes.
• An understanding of research funding mechanisms including peer review processes and management of research awards would be helpful but is not essential.
• Experience of disseminating information via social media and other channels.
• Experience of working with a wide range of audiences.
• Further education qualification in a relevant subject area or equivalent experience of working in a research or health environment.
• Ability to work well under pressure at busy times and to be able to prioritise your work when priorities change and there are tight deadlines.

Job title: Digital Manager 

Responsible to: Head of Communications

Line Management: N/A

Contract type: Permanent 

Location: London – St Martin-in-the-Fields, Trafalgar Square. We offer flexible and hybrid working but office-based work will be essential on a regular basis. 

Salary: £41,000 per annum 

Main purpose of role: Manage digital activity across St Martin-in-the-Fields Charity

Main duties and responsibilities:  

Digital Strategy and Project Management

• Support the Head of Communications to design the comms strategy relating to all digital activity at St Martin-in-the-Fields Charity
• Support the Head of Communications to deliver a single, coordinated St Martin-in-the-Fields Charity brand identity
• Coordinate and manage all online platforms – currently multiple websites for both the Charity and the Frontline Network
• Lead Social Media Strategy and manage all social media channels – Facebook, Twitter, Instagram and LinkedIn
• Manage directly and or oversee, where needed, all digital projects including SEO, website development, paid search and paid social – including all those relating to the annual BBC Radio 4 Christmas Appeal
• Measure and evaluate digital activity via regular reporting – for example, quarterly and Trustee reports including website and social media statistics
• Work closely with colleagues across both Fundraising and Programmes teams to ensure delivery of their campaigns, projects and communications, and support their digital learning
• Manage relationships including suppliers who support the Charity’s digital projects and internal and external stakeholders (St Martin’s charities, the BBC, external agencies and creative freelancers)
• Working closely with the Head of Communications to manage income and expenditure for digital activity

This is not an exhaustive description of the job. Aspects will change over time and the job holder is expected to contribute to its development and progression.

Person Specification 

• Excellent interpersonal skills, working across all levels from external stakeholders, suppliers and colleagues
• Experience in producing and managing digital content across a wide range of platforms and channels – able to proofread and edit quality written copy
• Experience in managing social media channels including Twitter, Facebook, Instagram and LinkedIn
• Strong project management skills – able to run multiple projects concurrently
• Able to work under pressure and with initiative
• Knowledge of software and platforms including: WordPress, Google Analytics, Google Tag Manager, Google Ads Manager, Adobe Suites (including Photoshop and InDesign), Meta Business Suite and Buffer

How to apply

If you are passionate about our work to address homelessness and would like to join the team as Digital Manager, please provide via our website:

• A current comprehensive CV outlining your key achievements in previous and current roles with details of two referees (who will not be contacted without your prior consent) 
• A covering statement (no longer than two A4 pages) supporting how you believe your skills and experience match the requirements of the role and person specification 

Deadline for receipt of completed applications: Sunday 21 August 2022 at 11.59pm. Interviews are expected to be held at St Martin-in-the-Fields the week beginning 5 September 2022.