Database assistant volunteer roles

We are a Kingston-based social marketing enterprise using creative thinking to build community cohesion.

We aim to attract knowledgeable individuals encouraging different cultures to unite which enables us to share and celebrate essential lessons. Partnering with local organisations, we put on programmes of training, workshops and other events that promote unity and tolerance. We conduct research to support our cause to challenge preconceptions around race and stereotyping. As well as delivering workshops on unconscious bias in the workplace.

Join us in leading positive change!

The Admin Assistant role offers a great opportunity for the right person who is looking to:

• Gain experience in the Third Sector.
• Develop their skills and management experience; or just simply 'give something back to their community'.

The role provides you with flexibility and autonomy at work. Where necessary, specific training will also be provided to help you develop and grow your skill set.

Main Responsibilities

• Managing organisation of meetings and appointment
• Organising events and conferences
• Managing databases
• Implementing and maintaining procedures and administrative systems
• Liaising with staff
• Miscellaneous tasks to support the team.

General tasks

• Contribute to staff meetings and other internal meetings with views and suggestions etc.

Essential:

• You will need to have good written skills.
• Well organised, proactive, and able to deliver tasks efficiently.
• Good time management
• To show professionalism at all levels and in all environments
• Strong team player
• Ability to work independently and ask for clarification when needed.
• Able to participate at least 12 hours a week (2 days, 6 hours each day)

Desirable

• Committed to working with the community with a passion for helping others less fortunate.
• Proficiency in Microsoft and Excel

The Professional Development Programme with Quilombo UK and QMC Capoeira School runs over a period of 16 weeks, is UNPAID and requires a minimum of 12 hours commitment per week across Monday, Wednesday and/or Friday.

Upon successful application, our HR team will contact you to arrange an interview. Following a successful interview, we'll initiate the onboarding process by sending you the necessary documents. Once your onboarding and identification documents are received and verified, you'll be invited to a 6-hour HR and System Induction. Subsequently, you'll meet with your Head of Department or Assistant Manager for your First Day.

Job Types: Part-time, Volunteer

Expected hours: No less than 12 per week

Benefits:

• Flexitime
• Work from home

Schedule:

• Day shift
• Monday to Friday

Application question(s):

• Do you have access to a personal laptop or PC?
• Are you sure you can commit to this job as being a non-paid job?
• Do you think you will be able to commit yourself to the PDP programme, implicitly 12 hours per week, for 16 weeks?

Work Location: Remote

Volunteer Opportunity: Secretary to the Board of Trustees

Help Keep SUNSHINE Organised, Compliant, and Running Smoothly at Board Level

Location: Remote (London focus)

Time Commitment: Flexible, approx. 3–6 hours per month (plus meeting attendance)

Salary: Voluntary

Reports To: Chair of the Board / Founder & CEO

About SUNSHINE Charity

Loneliness is one of the most profound challenges facing our communities — but together, we can change that.

SUNSHINE Charity is a new, volunteer‑powered organisation dedicated to reducing loneliness and social isolation by creating warm, joyful, inclusive spaces where people can meet, connect, and feel part of something bigger.

We believe that connection is a human need. We believe that joy is a form of care. We believe that community can change lives.

To support our growth and ensure strong governance, we are looking for a dedicated and organised Secretary to the Board of Trustees.

The VOLUNTEER Opportunity

As Secretary to the Board, you will play a vital role in ensuring SUNSHINE’s governance runs smoothly, professionally, and in line with best practice.

You’ll be the person who keeps our Board organised. You’ll ensure our decisions are recorded clearly and accurately. And you’ll help create the structure that allows SUNSHINE to grow safely and sustainably.

Your work will support the leadership of a brand‑new charity at a pivotal moment — and help us build a future where no one feels alone.

What You’ll Be Doing

Your responsibilities will include:

• Preparing and circulating Board agendas in collaboration with the Chair

• Taking accurate minutes at Board meetings (usually monthly)

• Managing Board correspondence and ensuring timely responses

• Maintaining the Board’s records, files, and governance documents

• Supporting the Chair with meeting scheduling and logistics

• Ensuring actions from meetings are recorded and followed up

• Helping maintain compliance with Charity Commission requirements

• Supporting trustee recruitment, onboarding, and documentation

• Acting as a key point of contact for Board administration

This role is essential to the smooth running of SUNSHINE’s governance.

Who We’re Looking For

You don’t need charity governance experience — though it’s a bonus. If you’re organised, reliable, and confident with admin and communication, you’ll be a great fit.

We’re looking for someone who:

• Is organised, detail‑focused, and reliable

• Can write clearly and accurately

• Is confident taking minutes and summarising discussions

• Communicates professionally and warmly

• Can manage documents, emails, and scheduling

• Is comfortable using digital tools (email, shared drives, Zoom, etc.)

• Can maintain confidentiality and handle sensitive information

• Works well with trustees, volunteers, and the CEO

• Shares SUNSHINE’s values of kindness, inclusion, and joy

Experience in administration, governance, PA/EA roles, office management, or committee support is helpful — but not essential.

Why Volunteer With SUNSHINE?

This role offers the chance to:

• Support the governance of a brand‑new community charity

• Gain experience in charity administration and Board‑level operations

• Work closely with the Chair, CEO, and trustees

• Develop skills in minute‑taking, governance, and organisational management

• Play a key role in ensuring SUNSHINE grows safely and sustainably

• Be part of a passionate, supportive, purpose‑driven team

• Make a meaningful difference in tackling loneliness across London

The Difference You’ll Make

• Behind every well‑run charity is a Board that is organised, supported, and informed.
• Behind every good decision is clear documentation.
• Behind every moment of connection is a structure that makes it possible.

As Secretary to the Board, you will help build that structure.

Your contribution will help SUNSHINE operate with professionalism, clarity, and care — ensuring we can reach more people who feel alone.

Join Us

If you believe in the power of connection, kindness, and community — and you enjoy keeping things organised — we would love to hear from you.

Help us build a strong, well‑run charity from the ground up. Become SUNSHINE’s Secretary to the Board and help create a future where no one feels alone.