Administration assistant volunteer roles

Across the UK, our 65 local branches work with disabled people to help them live the lives they choose. Our network of skilled volunteers respond to thousands of requests each year to design and make customised equipment free of charge.

As our local branch Finance/Treasurer volunteer, you’ll make sure your branch gets the most for its money.

You’ll maintain income and expenditure records to document and report on branch finances. You’ll manage their accounts and make financial information easy to understand.

What the role involves

This is a varied role that each branch tends to do a bit differently, but it will involve:

• Accurately maintaining income and expenditure records to  document and report on branch finances

• Offering objectivity around the spending of money and ensuring money is spent in a cost-effective manner

• Approving income and expenditure with the other branch bank account signatories

• Ensuring that our financial requirements and policies relating to group finances are followed

We can support you to develop the skills you need for this role, and there’s an induction that covers all the areas above. You’ll also have chance to discuss your role and any additional needs with us.

What you’ll need for this role

• Confident using Microsoft Office, the internet and email

• Experience in bookkeeping, budgeting, and planning income and expenditure

• Able to apply disability, equality, and inclusion practices

• Able to keep people’s personal data safe

• A commitment to our aims and values

You’ll also need to complete the induction checklist and some online training.

Where will I volunteer?

The Finance Volunteer role is largely home based, but it varies from branch to branch – some branches hold in-person meetings once a month or so, and their Finance Volunteers tend to be based in the area the branch covers.

If it works better for you, however, there’s a possibility this role could be done remotely.

Your local branch will be able to provide more information.

Time commitment

This also varies, but it’s generally around 1-2 hours a week.

Why volunteer

When you volunteer with us, you join a community of committed people with a passion for helping to improve the lives of others. We’re a volunteer led organisation and we couldn’t do what we do without your hard work, skills and commitment.

N.B. We’ll reimburse any out-of-pocket expenses during your time

Volunteer Opportunity: Secretary to the Board of Trustees

Help Keep SUNSHINE Organised, Compliant, and Running Smoothly at Board Level

Location: Remote (London focus)

Time Commitment: Flexible, approx. 3–6 hours per month (plus meeting attendance)

Salary: Voluntary

Reports To: Chair of the Board / Founder & CEO

About SUNSHINE Charity

Loneliness is one of the most profound challenges facing our communities — but together, we can change that.

SUNSHINE Charity is a new, volunteer‑powered organisation dedicated to reducing loneliness and social isolation by creating warm, joyful, inclusive spaces where people can meet, connect, and feel part of something bigger.

We believe that connection is a human need. We believe that joy is a form of care. We believe that community can change lives.

To support our growth and ensure strong governance, we are looking for a dedicated and organised Secretary to the Board of Trustees.

The VOLUNTEER Opportunity

As Secretary to the Board, you will play a vital role in ensuring SUNSHINE’s governance runs smoothly, professionally, and in line with best practice.

You’ll be the person who keeps our Board organised. You’ll ensure our decisions are recorded clearly and accurately. And you’ll help create the structure that allows SUNSHINE to grow safely and sustainably.

Your work will support the leadership of a brand‑new charity at a pivotal moment — and help us build a future where no one feels alone.

What You’ll Be Doing

Your responsibilities will include:

• Preparing and circulating Board agendas in collaboration with the Chair

• Taking accurate minutes at Board meetings (usually monthly)

• Managing Board correspondence and ensuring timely responses

• Maintaining the Board’s records, files, and governance documents

• Supporting the Chair with meeting scheduling and logistics

• Ensuring actions from meetings are recorded and followed up

• Helping maintain compliance with Charity Commission requirements

• Supporting trustee recruitment, onboarding, and documentation

• Acting as a key point of contact for Board administration

This role is essential to the smooth running of SUNSHINE’s governance.

Who We’re Looking For

You don’t need charity governance experience — though it’s a bonus. If you’re organised, reliable, and confident with admin and communication, you’ll be a great fit.

We’re looking for someone who:

• Is organised, detail‑focused, and reliable

• Can write clearly and accurately

• Is confident taking minutes and summarising discussions

• Communicates professionally and warmly

• Can manage documents, emails, and scheduling

• Is comfortable using digital tools (email, shared drives, Zoom, etc.)

• Can maintain confidentiality and handle sensitive information

• Works well with trustees, volunteers, and the CEO

• Shares SUNSHINE’s values of kindness, inclusion, and joy

Experience in administration, governance, PA/EA roles, office management, or committee support is helpful — but not essential.

Why Volunteer With SUNSHINE?

This role offers the chance to:

• Support the governance of a brand‑new community charity

• Gain experience in charity administration and Board‑level operations

• Work closely with the Chair, CEO, and trustees

• Develop skills in minute‑taking, governance, and organisational management

• Play a key role in ensuring SUNSHINE grows safely and sustainably

• Be part of a passionate, supportive, purpose‑driven team

• Make a meaningful difference in tackling loneliness across London

The Difference You’ll Make

• Behind every well‑run charity is a Board that is organised, supported, and informed.
• Behind every good decision is clear documentation.
• Behind every moment of connection is a structure that makes it possible.

As Secretary to the Board, you will help build that structure.

Your contribution will help SUNSHINE operate with professionalism, clarity, and care — ensuring we can reach more people who feel alone.

Join Us

If you believe in the power of connection, kindness, and community — and you enjoy keeping things organised — we would love to hear from you.

Help us build a strong, well‑run charity from the ground up. Become SUNSHINE’s Secretary to the Board and help create a future where no one feels alone.

Are you looking for a pivotal role in a diverse, groundbreaking charity? Join Hidayah as our next treasurer on the Board of Trustees. 

Hidayah is a volunteer-led organisation supporting LGBTQ+ Muslims through community support, advocacy, education, and wellbeing initiatives.

The treasurer carries out Hidayah’s financial responsibilities, files reports, and presents regularly to the Board of Trustees. 

What do we specifically expect of this role?

• To take accountability for the bank account and to be an authorised signatory.

• To present financial updates at Trustee meetings and to devolve budgets where necessary.

• To ensure adherence to budgets.

• To present a predicted target and actual budget for the year.

• To work with the chair to give breakdowns of costings for fundraising bids and for events/activities/paid members of staff.

• To create the annual year-end financial report for the Charity Commission.

• To seek out revenue opportunities within the limits of Hidayah’s activities.

• To document how restricted and unrestricted funds are spent, including reports for grant funders.

• To approach organisations for donations and sponsorship opportunities.

• To increase revenue through public donations (online and actual) and to be proactive in doing this.

• To work with other Trustees to plan income-generating activities.

How much commitment is required?

This role requires a minimum commitment of 4–5 hours per week, with additional time required during busy periods or organisational activities. The following commitments are in place for all Hidayah Trustees:

• To be able to attend all Trustee meetings.

• To deliver a comprehensive report at each Board meeting with updates, completing actions in time;

• To aim to attend all other meetings as necessary, including the annual Strategy Day, annual General Meeting and (where geography permits) Hidayah events.

• To help to fundraise for and advertise any Hidayah events and fundraising drives.

• To be part of a communications group (via Discord) to keep up to date with Hidayah developments.

• To contribute to and to maintain the administration of our file-sharing system, Google Drive, so it is always up-to-date with clear records, templates, and forms.

• To check emails and to respond when needed.

• Line managing the finance assistant, including regular 121 meetings.

• Enthusiasm, dedication, responsiveness, flexibility, and eagerness in supporting the aims, vision, and mission of Hidayah.

• To contribute to the Charity Commission's annual report once a year.

• The role is subject to a 6-month probationary period.

• To read new Hidayah policies and initiatives.

• To read, understand, and agree with the constitution of Hidayah (available on the website).

What do we expect from a treasurer?

Please note that you must agree with and fit the essential criteria below to be eligible to volunteer in this role:

Knowledge & Experience:

• Educated to degree level or has experience which demonstrates equivalent analytical ability.

• Knowledge of quality assurance systems and their benefits for the voluntary sector.

• Knowledge of good governance procedures for the voluntary sector.

• Experience of budget management, preferably in the charity sector, but applicable to other sectors.

• High level of numeracy and close attention to detail.

• Basic AAT (Association of Accounting Technicians) experience is desirable but not essential.

Skills & Attributes

• Ability or willingness to learn line managing, developing, coaching, and motivating volunteers.

• Working and influencing at both a strategic and operational level, ensuring excellent working relationships with trustees and volunteers.

• A self-starter who can maintain their workload with minimal supervision.

• Friendliness, enthusiasm, dedication, responsiveness, flexibility, and eagerness in supporting the aims, vision, and mission of Hidayah.

• Ability to respond to conflict situations (if needed) with professionalism, adhering to Hidayah’s policies.

• Ability to handle and learn filing, online banking, and finance systems, including Google Drive and Sage.

What benefits do I get from this role?

• Contributing to Hidayah’s cause, with the opportunity to make a meaningful impact within LGBTQI+ Muslim communities.

• Strategic leadership experience and development of charity governance skills.

• Opportunity to expand your professional and community networks. 

• Experience working with a passionate and supportive volunteer team.