Admin Volunteer Roles
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
The Operations Assistant supports the Chair with all administration to enable Hidayah to function smoothly. Responsibilities include, but aren’t limited to:
- Providing administrative support to the Chair including scheduling meetings, managing calendars and responding to emails
- Creating process flows to enable service delivery and monitor progress
- Preparing meeting agendas, taking notes and sharing meeting minutes
- Maintaining accurate and up-to-date records and databases including documents on the Google Drive
- Aiding in the planning and execution of all operational projects and initiatives
- Preparing reports, presentations, and documentation as needed e.g., for annual reports
- Responding to inquiries and providing information to internal and external stakeholders
- Performing other duties and tasks as assigned by the Chair
How much time is required?
We are flexible around your schedule but we anticipate that the role will require around 4 hours per week. The following commitments are in place for all Hidayah volunteers:
- Aim to attend all relevant meetings, delivering a comprehensive report with updates and to complete actions as and when they appear
- Aim to attend all other planning meetings as necessary
- Attend Hidayah events (where geographically possible)
- Help to fundraise for, and advertise, any Hidayah events and fundraising drives
- Add to and maintain the administration of our file sharing system ‘Google Drive’ to ensure it’s up to date with clear records, templates and forms
- Check and respond to emails in a timely manner
- Contribute to the communications group (via Discord) and stay up to date with Hidayah developments
- Provide information, statements and data for the annual report
- Keep up to date with Hidayah communication and organisational developments
This role is subject to a 6 months probationary period with a 2 month notice period should you wish to resign.
What is expected from an Operations Assistant?
Knowledge:
- Educated to degree level or experience which demonstrates equivalent analytical ability
- Knowledge of quality assurance systems and their benefits for the voluntary sector
- Knowledge of good governance procedures for the voluntary sector
- Understanding of confidentiality, equality and diversity and safeguarding procedures
Personality:
- A self-starter who can volunteer with minimal supervision
- Friendliness, enthusiasm, dedication, responsiveness, flexibility and eagerness in supporting the aims, vision and mission of Hidayah
Personal Skills:
- Confidence taking the lead with plans and ideas at Trustee meetings
- Ability to resolving conflict situations if needed
- Professionalism in all situations
Administration Skills:
- A high degree of literacy in Microsoft Office and IT Applications
- Join Hidayah Membership and Hidayah Discord server
- Participating and contributing to discussions on the Hidayah Discord server
- Read all Hidayah policies, keeping up to date with any changes
- Read, understand and agree with the constitution of Hidayah (available on our website)
Please ensure you do not have a conflict of interest with your current role and check this prior to applying for this role.
What benefits do I get from this role?
- Volunteering with Hidayah brings a range of a benefits such as:
- Reference for your CV
- Contributing to Hidayah’s cause
- Supporting vulnerable communities
- Connecting with like-minded, passionate people
- Experience working strategically as part of a team
- Development of professional networking skills
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
The Compliance and Secretary Trustee manages the administrative duties of Hidayah. They fall into three main categories; Membership Administration, GDPR and Compliance Governance. Duties include, but aren’t limited to:
Membership Administration:
- Maintaining Hidayah’s membership database
- Gathering data relating to Hidayah events and activities to feed into the annual report and publicity documents (for example, surveys, excel spreadsheets and graphs, case studies)
- Effectively communicate updates to Hidayah members via CRM systems
- Promoting events in conjunction with the Communication & Marketing Trustee
- Evaluating, managing and continually improve the Hidayah membership experience (managing the end-to-end cycle)
- Regularly check, maintain and update Hidayah’s administration and data handling systems such as using Google Drive to store information
GDPR:
- Reviewing and keep all Hidayah policies updated in accordance to legal requirements and Charity Commission guidelines
- Ensuring that Hidayah membership records are GDPR compliant
- Updating trustees on any changes to the Charity Commission guidelines
- Where necessary, assisting the HR Officer in gathering relevant data on volunteers
- Supporting the HR Officer in creating flowcharts and processes in line with current legislation
Compliance Governance:
- Supporting Hidayah Trustees with compliance specific queries for finance, volunteers and membership
- Maintaining records and registers for auditing purposes
- Regularly auditing policies to determine risk involved and finding mitigating strategies
- Coordinating with the Deputy Chair to ensure that trustees are compliant with policies and procedures
How much time is required?
We are flexible around your schedule but we anticipate that this role will take up to 4 hours a week. The following commitments are in place for all member of the Hidayah board:
- Aim to attend all Trustee meetings, delivering a comprehensive report with updates and to complete actions as and when they appear
- Aim to attend all other planning meetings as necessary
- Attend Hidayah events (where geographically possible)
- Help to fundraise for, and advertise, any Hidayah events and fundraising drives
- Add to and maintain the administration of our file sharing system ‘Google Drive’ to ensure it’s up to date with clear records, templates and forms
- Check and respond to emails in a timely manner
- Contribute to the communications group (via Discord) and stay up to date with Hidayah developments
- Provide information, statements and data for the annual report
- Keep up to date with Hidayah communication and organisational developments
This role is subject to a 6 months probationary period with a 2 month notice period should you wish to resign.
This role is in place until the next AGM (August 2024) with extension subject to Board Member approval.
What do we expect from a Trustee?
Knowledge:
- Educated to degree level or experience which demonstrates equivalent analytical ability
- Knowledge of quality assurance systems and their benefits for the voluntary sector
- Knowledge of good governance procedures for the voluntary sector
- Understanding of confidentiality, equality and diversity and safeguarding procedures
Personality:
- A self-starter who can volunteer with minimal supervision
- Friendliness, enthusiasm, dedication, responsiveness, flexibility and eagerness in supporting the aims, vision and mission of Hidayah
Personal Skills:
- Confidence taking the lead with plans and ideas at Trustee meetings
- Ability to resolving conflict situations if needed
- Professionalism in all situations
Administration Skills:
- A high degree of literacy in Microsoft Office and IT Applications
- Join Hidayah Membership and Hidayah Discord server
- Participating and contributing to discussions on the Hidayah Discord server
- Read all Hidayah policies, keeping up to date with any changes
- Read, understand and agree with the constitution of Hidayah (available on our website)
Please note that you must agree with and fit the criteria above to be eligible to volunteer in this role:
Please ensure you do not have a conflict of interest with your current role and check this prior to applying for this role.
What benefits to do I get?
Volunteering with Hidayah brings a range of a benefits such as:
- Reference for your CV
- Contributing to Hidayah’s cause
- Supporting vulnerable communities
- Connecting with like-minded, passionate people
- Experience working strategically as part of a team
- Development of professional networking skills
The client requests no contact from agencies or media sales.
Seeking volunteers with curatorial, art exhibition and registrarial experience for the Methodist Modern Art Collection Management Committee
Do you have art gallery conservation or curatorial and exhibition experience? The Methodist Council are seeking nominations for one or more volunteers with curatorial, art exhibition and registrarial experience to support the care and exhibition of the Methodist and promote this unique Collection of 20th Century religious art, in order to prompt spiritual reflection and open conversations for discipleship, evangelism and mission.
- Are you seeking to use your skills, expertise and gifts in a new way?
- Do you have a passion for and understanding of Modern Art?
- Do you have curatorial, exhibitions or gallery expertise?
- Could you make a significant contribution to an important and hardworking body in the Methodist Church?
The Methodist Modern Art Collection comprises more than 50 religious paintings, limited edition prints and reliefs by leading artists of the last 100 years. It was established in the 1960s and has strengths in British 20th Century art. The Collection is managed by an expert voluntary Management Committee. The successful nominees for these curatorial opportunities will be invited to join a relevant working group of the Committee and, depending on the volunteers’ skills and experience, we hope to be able to invite at least one person to join the Management Committee itself.
Expressions of interest in these opportunities are welcome via our website, before 23:59 on Monday 8 April 2024
As an inclusive organisation, we welcome and encourage applications from people of all backgrounds. We particularly welcome applications from people of Black, Asian and other Minority Ethnic groups (BAME), as they are currently under-represented within the committees.
The client requests no contact from agencies or media sales.
Member of Connexional Council - The Methodist Church in Great Britain, From 1 September 2024
Are you a member of the Methodist Church in Britain seeking to use your skills, expertise and gifts in a new way?
Could you make a significant contribution to an important and hard-working body in the Methodist Church?
We are seeking further applicants to join the new Connexional Council, which from September 2024 will be the trustee body of the Methodist Church in Great Britain.
As the Church continues to develop its mission, this new trustee body will enable decisions to be made in a timely and efficient manner so that the annual Conference has the space to confer about the future direction of our Church. You will also have the opportunity to support the Church embed its new governance structures and processes.
Working collaboratively with other trustees, you will bring your skills and experiences across a wide-range of responsibilities, providing expertise and support.
Expressions of interest are invited from both lay and ordained members of the Methodist Church in Britain. We are aiming to have a breadth of experience and backgrounds among the members of the Connexional Council, and therefore we particularly welcome applications from lay and minority ethnic members of the Church, women and those who are still developing their careers.
You're encouraged to apply if you feel that overall your skills and experience meet the person specification requirements - your passion for the Church as well as the relevant transferrable skills will stand out and set you apart even if your career is still developing.
Deadline: Wednesday 3rd April 2024 23:59
Shortlisting: 4th & 5th April
Interviews will be held on: 11th and 12th April 2024
The client requests no contact from agencies or media sales.
Members of Resourcing Committee - The Methodist Church in Great Britain
From 1 September 2024
Are you a member of the Methodist Church in Britain seeking to use your skills, expertise and gifts in a new way?
Could you make a significant contribution to an important and hard-working body in the Methodist Church? We are seeking further members to join our new Resourcing Committee, which will play a vital role in overseeing the funds, property and people of The Methodist Church in Great Britain. The Resourcing Committee will report to the Connexional Council, which from September 2024 will be the trustee body of the Methodist Church in Great Britain.
Working collaboratively with other members of the committee, you will bring your professional skills and experiences to bear across a wide ranging set of committee responsibilities. As the Church continues to develop its mission, the responsible stewardship of our resources is a vital task. As a new committee commencing in September 2024, you will also have the chance to support the Church embed its new governance structures and processes.
Expressions of interest are invited from lay and ordained members of the Methodist Church in Britain to complement the skills and background of other members of the Resourcing Committee. In particular, we are seeking an active Methodist Minister and lay professionals with experience in:
- HR;
- Property;
- Charity governance/legal, and
- Ministry
Expressions of interest from women and people from ethnic minorities are especially welcome. All applications will be assessed on merit.
Previous expressions of interest need not to apply
Deadline: 3rd April 2024
Interviews will be held on: 18 April 2024
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Join the Fun: Part-Time Youth Development Worker Needed in North West London!
Are you ready to embark on an adventure of a lifetime with JLGB? We're seeking enthusiastic individuals who live and breathe youth work to join our team as weekly Group session Leaders. If you're someone who thrives on creating educational, and downright inspiring experiences for young minds, then this is the opportunity for you!
Why You'll Love It:
· Term Time Weekday Evenings: Say goodbye to mundane routines! Dive into the action-packed world of vibrant youth groups, where every moment is filled with laughter, learning, and endless energy. Plus, it's only a few hours a week during school term time, so it fits perfectly around your busy day-to-day commitments.
· Training Galore: We've got your back! From youth work wizardry to mastering the art of first aid, we'll provide all the tools and training you need to shine like the superstar you are.
· Social Butterflies Welcome: Get ready to spread your wings! Join us for regular social events where you can connect with fellow like-minded individuals and swap stories from the frontlines of youth development.
What We're Looking For:
· Master of Fun: Can you lead a group of energetic youngsters in an evening of discovery and excitement? If yes, then you're our kind of person!
· Safety Superhero: Keeping our members safe is your number one priority. You're the captain of the ship when it comes to health, safety, and behaviour management.
· Team Player Extraordinaire: You thrive in a collaborative environment, working hand-in-hand with staff and young leaders to create unforgettable experiences that keep our members coming back for more.
· Tech-Savvy Guru: Embrace the digital age! We'll show you the ropes of our online "Fuel" system for logging data and keeping our sessions running smoothly.
· Passionate Powerhouse: Your enthusiasm for working with young people is contagious! You understand their needs and are committed to helping them reach their full potential.
· Experience Explorer: Whether you've volunteered or worked with young people before, your past experiences have shaped you into the perfect candidate for this role.
· Confidence Commander: As a reliable and confident public speaker with top-notch organizational skills, you're ready to captivate audiences and lead with flair.
· Local Hero: Ready to hit the road and spread the joy to local groups across the area? Your adventurous spirit knows no bounds!
About Us:
Established 128 years ago, JLGB stands as a beacon of excellence in youth development. As a modern, innovative, and award-winning national youth organization, we've set the standard for professional youth work. Our mission is simple yet profound: to enrich the lives of young people, helping them overcome barriers, develop essential skills, forge meaningful connections, and unlock their fullest potential.
At JLGB, we're committed to providing positive, enriching activities within a safe and structured environment that respects and meets the religious and cultural needs of the British Jewish community. With unprecedented numbers of members and participants attending our national and local events, the impact of our work has never been more profound or vital.
Thanks to generous government funding, we're expanding our reach across the UK, enhancing our programs to offer developmental youth activities that empower every young Jewish person to become the leaders of tomorrow. Join us in this exciting chapter of growth and transformation, where together, we'll drive change and shape a brighter future for generations to come.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Voluntary Administration Officer
ETS is a growing UK based Christian charity, which is looking to expand its discipleship and evangelism training throughout the UK.
We are looking for a person of faith, who can identify with our aims and has some experience with administration. Although this is a voluntary position, we anticipate that this role will be salaried at some point in the future.
The role will involve providing support for the two Directors in their weekly activities. This will involve emailing church leaders, providing database support, booking hotels and flights, organising events, PowerPoint presentations, zoom meetings, liaising with both our Fundraising and Marketing Officers, inputting financial data into a spreadsheet, and producing reports.
ETS is based in Peterborough, but we expect any applicant to work from home/remote (hybrid) and attend meetings over zoom. We will only interview applicants who are UK based. There may be occasional team meetings at Allia Business Centre, Peterborough, but traveling costs will be reimbursed along with other approved expenses.
Salary: This is a voluntary role and you are expected to pay your own taxes
Hours of work: This is a part-time role of 2 days per week (10 hours) but can be carried out at different times during the week.
This contract is for one year, with the possibility of extension
Safeguarding: Appointment will be subject to a satisfactory DBS check.
We are in phase 1 of our three phase plan, so we need applicants to be able to grow with us.
The client requests no contact from agencies or media sales.
Actively Interviewing
This organisation is scheduling interviews as the applications come in. Don’t miss your opportunity, apply now!
Voluntary Administration Officer
ETS is a growing UK based Christian charity, which is looking to expand its discipleship and evangelism training throughout the UK.
We are looking for a person of faith, who can identify with our aims and has some experience with administration. Although this is a voluntary position, we anticipate that this role will be salaried at some point in the future.
The role will involve providing support for the two Directors in their weekly activities. This will involve emailing church leaders, providing database support, booking hotels and flights, organising events, PowerPoint presentations, zoom meetings, liaising with both our Fundraising and Marketing Officers, inputting financial data into a spreadsheet, and producing reports.
ETS is based in Peterborough, but we expect any applicant to work from home/remote (hybrid) and attend meetings over zoom. Therefore, we will only accept applicants who are UK based. There may be occasional team meetings at Allia Business Centre, Peterborough, but traveling costs will be reimbursed along with other approved expenses.
Salary: This is a voluntary role and you are expected to pay your own taxes
Hours of work: This is a part-time role of 2 days per week (10 hours) but can be carried out at different times during the week.
This contract is for one year, with the possibility of extension
Safeguarding: Appointment will be subject to a satisfactory DBS check.
The client requests no contact from agencies or media sales.