Voluntary Admin Volunteer Roles
I need someone for admin, social media and IT guy.
The client requests no contact from agencies or media sales.
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Europia is a community development organisation established in 2008. Our friendly multi-lingual team are committed to supporting and empowering Eastern European nationals in Greater Manchester. We also work with regional and national partners and in doing this, we have national recognition.
Europia is seeking a dedicated volunteer to provide support to the CEO in administrative duties, calendar management and strategic policy implementation.
Role Overview: As a Volunteer Executive Assistant with a focus on CEO Calendar Management at Europia, you will take on a pivotal role in supporting the Chief Executive Officer (CEO) by efficiently managing their calendar and ensuring smooth coordination of their daily schedule. This is a fantastic opportunity to gain experience, boost your CV, and advance your career by facilitating the CEO's productivity and enabling them to focus on strategic priorities to further Europia's mission.
Key Responsibilities:
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Calendar Management: Take ownership of the CEO's Google Calendar, scheduling appointments, meetings, and events in a manner that optimizes their time and aligns with their priorities.
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Prioritization: Assist the CEO in prioritizing meetings and commitments, considering their strategic objectives and time constraints.
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Coordination: Liaise with internal and external stakeholders to coordinate meetings and confirm availability, ensuring all necessary arrangements are in place.
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Time Management: Proactively manage the CEO's time by identifying conflicts, suggesting alternatives, and making adjustments as needed to accommodate urgent matters and optimize efficiency.
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Communication: Maintain clear and timely communication with the CEO regarding their schedule, upcoming commitments, and any changes or updates.
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Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality in all interactions, adhering to Europia's policies and procedures.
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Administrative Support: Provide additional administrative support to the CEO as required, including drafting correspondence, preparing documents, and conducting research.
Requirements:
- Exceptional organizational and time management skills, with a keen eye for detail.
- Strong communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
- Proficiency in Google Calendar or similar calendar management tools.
- Ability to exercise discretion and maintain confidentiality.
- Prior experience in calendar management or executive support roles is preferred but not required.
- Commitment to Europia's mission and values.
Benefits:
- Access to our online training platform with over 300 courses
- Gain valuable experience in executive support and calendar management.
- Make a tangible impact on the efficiency and effectiveness of Europia's leadership.
- Opportunity to work closely with the CEO and gain insights into the operations of a charitable organization.
- Flexible volunteering hours to accommodate your schedule.
- Join a diverse and supportive team of staff and volunteers.
Note: This role description focuses specifically on managing the CEO's Google Calendar and supporting them in their day-to-day activities.The responsibilities outlined may be adjusted based on the CEO's needs and the volunteer's skills and experience.
HF Mencap supports people with learning disabilities, autism and developmental conditions. You will ensure high standards of governance and legal compliance but need not have previous experience as Company Secretary.
What will you be doing?
HF Mencap is the only disabilities charity in Hammersmith and Fulham that focuses solely on people with learning disabilities, autism, and other developmental conditions.
The Charity provides a wide range of service-user led activity, summarised in four projects: advocacy for families of young people with learning disabilities, a parent led forum for those with children and young people up to 25 with additional needs and learning disabilities, a youth development project for young adults, and a day service where the focus is on peer support and skills development through a range of inclusive activities.
As Company Secretary you will lead on maintaining high standards of governance and ensuring legal compliance.
As a Trustee you will help HF Mencap continue to provide the highest standards of professional, specialist support and care for the people who use our services and set a clear, ambitious direction for the charity’s future. The Trustees have overall responsibility for ensuring the charity is well-run and meets legal requirements, charitable objectives, and those of good governance. You will use your personal skills and experience to help the Board reach structured and sound decisions.
What are we looking for?
Somebody based in London with a corporate governance, legal or business background. It is desirable but not essential to have previous Trustee and/or Company Secretary experience as appropriate training and mentorship can be provided. You do need to be organised, methodical, and able to ensure that HF Mencap fulfils its obligations both as a charity and limited company.
We are also very keen to hear from you if you have lived experience of a learning disability and/or autism or are a parent or carer of someone who does. Alternatively, you may have direct experience of working with people who do.
Whatever your circumstances you feel strongly about HF Mencap's cause and want to combine your expertise and passion to create a better world for those it supports. You are willing to bring your skills and experience to the table to help shape HF Mencap’s future. You are enthusiastic, able to commit time and effort, and enjoy being part of a team.
The role is voluntary, with any necessary out of pocket expenses reimbursed. Appointment is for a three-year term with the opportunity to be re-appointed for a period of up to three years.
Essential
- Based in London
- Expertise in one of the following areas: legal, compliance, corporate governance, accountancy or office and administration management
Desirable
- Previous experience of acting as a Trustee and/or Company Secretary
- Lived experience of having a learning disability and/or autism, being a parent or carer of somebody who does, or experience of working directly with people who do.
The following personal skills and attributes are needed:
- Commitment to HF Mencap’s support of people with a learning disability, their families, and carers.
- Excellent communication and co-ordination skills.
- Dependability in meeting deadlines.
- A keen eye for the accuracy of detail.
- Ability to work effectively as a member of a team that makes collective decisions.
- Willingness to speak your mind while collaborating with others.
- Energy to devote the necessary time and effort to the role.
- Ability to undertake analysis, discussion and decision making at a strategic level.
- Sound, independent judgement.
- Ability to think creatively.
- Willingness to work in uncertain circumstances and be receptive to change.
- Understanding and acceptance of the legal duties, responsibilities, and liabilities of trusteeship.
- Commitment to Nolan’s seven principles of public life: selflessness, integrity, objectivity, accountability, openness, honesty, and leadership.
What difference will you make?
The current social and economic pressures have put the needs of those living with learning disability further down the national agenda. You will be helping to keep their voice heard and enabling a local charity to take an even more active role in helping to address the inequality faced by so many of them. As Company Secretary you will help to underpin the charity’s credibility by maintaining high standards of governance and reporting.
Before you apply
Please provide a comprehensive cv with your full name and contact details by March 25th (at the latest), together with a supporting statement setting out why you are for applying for this role and how you meet the person specification. Details of the role and person specification are in the attached document.
Any appointment will be subject to the receipt of two satisfactory references and a DBS (Disclosure and Barring Service) check.
Trustees will be expected to declare that they are eligible and willing to act as a Charity Trustee and Company Director and that they comply with the fit and proper persons test in relation to HF Mencap’s registration with HMRC as a charity for tax purposes.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
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Hidden Hero Breaks Administrator
2 half days a week (approx. 6-8 hours)
Voluntary Role
Room to Reward is a unique charity created to give something back and say ‘thank you’ to those who do so much, for so many. Our partner hotels donate their anticipated unsold rooms to the scheme, our charity partners nominate their Hidden Heroes for a break, we make it happen!
We are looking for a volunteer to help make sure as many nominated volunteers as possible get booked in and enjoy a memorable break. The main elements of the role are:
• Contacting charity partners who nominated volunteers some time ago who are yet to submit a booking request.
• Sourcing potential local hotels – from our extensive list of partners – and dates to offer to the volunteer.
• Liaising with both the hotel and the volunteer to find suitable dates and get their break booked in.
• Post break follow up with volunteer for feedback, pictures etc.
• Where hotels have donated specific breaks, contacting local charity partners to invite them to nominate a volunteer for the offered break.
Room to Reward is a small charity making big waves in the hospitality and voluntary sectors. We work with many of the biggest and best names in hotels and are privileged every day to get inspiring stories of wonderful volunteers making a real difference to people and places in need.
Our small volunteering team work alongside our small staff team. You will have the chance to connect with our (900+) hotel and (900+) charity partners and ultimately help us deliver more breaks to more Hidden Heroes.
This role is based in the R2R office in Purewell, Christchurch.
The client requests no contact from agencies or media sales.
Fundraising Volunteer – Office based
We're looking for a friendly and enthusiastic person to support the Fundraising Team
Blesma, The Limbless Veterans is the national charity and membership association for limbless serving and ex-service men and women and their dependants.
We help all wounded servicemen and women who have lost limbs, the use of limbs or eyes, to rebuild their lives by providing rehabilitation activities and welfare support.
We are looking for a Volunteer to help the Fundraising Team with office tasks. You will be providing practical, administrative and research support across the team. We’re a small and friendly team operating at a national level. Your work will help provide excellent donor care to our supporters, as well as assisting with the smooth running of our office and fundraising activities.
By volunteering with us, you will have the opportunity to gain first-hand experience of volunteering for a charity and will contribute to our work supporting injured veterans and their families.
Application process
Please send a covering letter of no more than 500 words explaining why you’re interested in the role, outlining any relevant skills and experience.
If your application is successful, we will contact you and invite you to a brief interview (this could be online or in person)
We look forward to hearing from you.
Thank you for your interest in Blesma, The Limbless Veterans
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Volunteer Needed! Join REMIX Youth Charity!
Can you help us by leading on the administrative duties of REMIX. We need a super organised, attention to detail wizz with experience in admin for a few hours per week.
We're launching a brand new youth charity in London and need your help to create an amazing inspiring and empowering youth charity thats passionate about creating opportunities for young people in London building essential skills, confidence and resilience to overcome barriers and achieve their goals.
About REMIX:
Remix is all about passion and creating opportunities and experiences for young people. We will inspire and empower young people aged 16 to 26 years old, addressing their holistic needs. Our evidence-based programmes will focus on developing essential life skills, promoting healthy living and providing personal development opportnities. We will transform lives, challenge the status quo, and create opportunities for young people across London and well beyond.
Volunteer Role:
We need your help as a volunteer to offer support to us as our Administrator who can support our Founder and CEO with the charity's administrative duties at REMIX, including setting up our admin systems and processes. You will play a very vital and pivotal role at REMIX.
Key Responsibilities:
- To create a framework for the charity’s administration. Establish policies and procedures that align with the charity's objectives.
- To ensure the efficient running of all activities, including quality assurance, health and safety, strategy, governance, financial management, and human resources management.
- To act as the first point of contact for external organisations, regulatory authorities, and other stakeholders. Maintain compliance with regulations and present a positive image of the charity.
- To input and maintain financial records and charity databases.
- To process gift-aid claims and maintain accurate contribution records for donors.
- To maintain an accurate compliance schedule to aid account audits. Ensure timely returns and filings to relevant statutory bodies (e.g. HMRC and the Charity Commission).
- To oversee all legal documents related to the charity, including equipment acquisitions, maintenance, insurance policies, and claims reporting.
- To co-ordinate day-to-day office-related activities.
- To organise and maintain paper and electronic filing systems.
- To book meetings and events and provide logistics for them.
- To manage public inquiries and correspondence.
- Other administrative duties required to support REMIX.
To apply, please send your CV detailing your previous experience.
We look forward to hearing from you!
REMIX
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
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The Plateful Café works to relieve poverty and isolation amongst refugees, asylum seekers and ethnic minorities in Lewisham. Our commitment is to reach the most vulnerable people in our community and help them access the support they are entitled to. Refugees will benefit from workshops, training skills and knowledge relevant for catering industry.
As an admin assistant, you will gain experience in providing admin support to several projects at the Plateful Cafe.
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A bit about this role
At Cats Protection we help thousands of cats each year thanks to our dedicated and passionate volunteer groups and teams, all of which help our feline friends in a different ways. They take in stray and abandoned cats and ensure they receive the veterinary care and attention they deserve, help raise funds, promote neutering and help spread cat welfare messages. Our volunteer treasurers maintain the finances of local groups and teams, ensuring they hold the funds needed to continue their vital work. Cats Protection relies solely on donations from generous members of the public, and our volunteer treasurers help make sure these funds are spent in the most effective way.
What can you expect to be doing?
- Preparing budgets
- Keeping accurate financial records
- Reporting financial records via ‘Cashlog’ (Cats Protection supplied software)
- Paying invoices and volunteer expenses
- Being part of a team which ensures there are sufficient funds to meet expenditure
- Updating and advising others on income received, expenditure and available funds
- Managing and monitoring donations made to the group
- Following financial procedures e.g. Gift Aid returns and VAT claims
A bit more information about this role and the team
What are the benefits to you and the cats?
You will develop new skills, expand your knowledge and make a significant contribution to improving the lives of cats and kittens by overseeing the finances of a local volunteer groups or team. You will meet new people, make new friends and be part of a dedicated team of volunteers.
We’re looking for someone with
- Experience or knowledge of accounting, book keeping and/or good numeracy skills
- The ability to collect and present information clearly and logically
- Good communication skills
- Willingness to be part of a team
- Basic IT skills to use Cats Protection systems - training and support can be provided
- Good written and verbal communication skills
- The ability to use own initiative
- Committee volunteers need to be aged 18+
Transport Volunteer
We’re the MS Society – a community of people living with MS, scientists, campaigners, listeners, organisers, ambassadors and fundraisers. Our volunteers are a key part of achieving our goals and their support is vital. Join us.
About this opportunity
We are looking to recruit a Transport Volunteer for the Ayrshire Group. As a Transport Volunteer, you will help make sure people with MS can access activities and events, by setting up relationships with local transport providers.
This is a great opportunity to gain experience within a large charity and develop your existing skills and learn new ones. We need you to get involved and help make positive changes to the lives of people affected by MS.
About you
You’ll have an interest in the MS Society and the work that we do, as well as the enthusiasm to represent both us and our values locally. You will understand the needs of people affected by MS in your area and be sympathetic to the needs and motivations of volunteers. You will understand the local area and be confident to liaise with organisations that provide local transport.
Apply
- Read through the role description carefully
- Please apply online
The MS Society is committed to promoting diversity. We can only offer roles to over 18s.
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You will support our Administrators and front line workers with a range of administrative functions to support them with their daily activities and workload. This will give you the opportunity to be involved with a variety of administrative duties including filing, writing notes and supporting the front line workers with the administrative preparations of their group delivery and updating of their client case notes.
This is a fantastic opportunity to use your organisational and administrative skills while gaining an understanding of the roles and support function of our front line services.
The volunteer role will be subject to prison vetting and security checks. This is in addition to what is required for community working.
Accountabilities
Service Delivery – Client support tasks
· Support administrative staff and front line workers with data entry onto database system.
· Provide assistance at reception/in admin office answering and taking messages and transferring phone calls.
· To assist with filing and maintaining of administration records in an orderly user-friendly system.
· Support front line staff with administrative paperwork required for group sessions or group meetings.
· To assist with minute taking.
· To maintain confidentiality and data protection principles, raising any issues with your line manager as appropriate.
Additional tasks
· Engage in support and supervision provided.
· To keep a good record of your work, including reporting verbally to their supervisor and completing relevant forms.
This may vary depending on your specific team and time commitment.
Expenses
- Travel expenses (within 20 miles of the service)
- Up to £6.50 lunch expenses.
- Any additional expenses will need to be pre-agreed with placement supervisor.
Qualities
Below is a list of the qualities that we are looking for from volunteers:
· If in recovery, to be 6 months abstinence from all mood altering substances if in recovery.
· Must be over 18 years of age.
· Ability to use computers and IT equipment.
· To have good verbal and written communication skills.
· To have a clear understanding and maintain a high degree of confidentiality.
· To have a clear understanding of how to set and maintain boundaries.
· To have the ability to reflect and receive feedback.
· To be reliable, flexible and committed.
· To treat individuals with respect and dignity.
· To have the ability to follow instructions.
· To be committed to own learning and development.
Checks required for this role
· Reference (this may be from a keyworker, volunteer supervisor, tutor or sponsor if you are not able to provide a work reference)
· Enhanced DBS Check
· The volunteer role will be subject to prison vetting and security checks. This is in addition to what is required for community working.
The client requests no contact from agencies or media sales.
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Introduction Pain Concern is a charity providing information and support to people with pain and those who care for them, whether family, friends or healthcare professionals. Visit our website to find out more about what we do, including our Airing Pain radio programme, Pain Matters magazine, information helpline, community pain education sessions and our research and campaigning work. All pain is unpleasant, but for the 7.8 million people in the UK living with long-term pain it is a part of everyday life. It diminishes quality of life more than any other condition, leading often to loss of work, depression and disability. Anyone at any age can develop persistent pain and you will very probably know somebody affected. Although there is usually no cure, people who receive the appropriate treatment, information and support can manage their condition effectively with life-changing results.
Purpose of Volunteer Role Pain Concern is looking for a highly motivated, hard-working candidate seeking entry into financial accounting. For the right candidate, this is a chance to boost your CV whilst doing something worthwhile. Previous post-holders have gone on to gain employment in the finance industry. As a member of Pain Concern’s finance team, you will assist our management team. By joining us you will join a fast-growing and respected service. The location is Pain Concern’s office in Edinburgh.
The successful candidate will probably be educated in accounts to HNC or up to degree level. Previous experience or training is not necessary. We are looking for a willingness to learn, commitment to accuracy and attention to detail. Knowledge of Sage while useful, is not essential. It is a part-time unpaid position of between 4 to 6 hours per week with a minimum commitment of 6 months.
Tasks include: 1. Maintaining financial records. 2. Processing customer and supplier transactions. 3. Processing bank transactions 4. Allocating income and expenditure against funds and projects 5. Month-end procedures: ▪ Bank reconciliation ▪ Project reports ▪ Aged creditor and debtor reports ▪ Trial balance 6. Administrative tasks associated with financial records. 7. Attending team meetings.
Benefits to you: • Experience volunteering as part of a friendly team • Meet new people • Build on your employability skills • Training and a dedicated volunteer line manager looking after you • A job reference after 3 months of volunteering. • Satisfaction of giving a valuable service to the community • On-site car parking • Reasonable travel expenses will be reimbursed in accordance with our Volunteer Policy
To apply: please see further information on our website
*Volunteers are subject to Pain Concern’s Volunteer Policies
The client requests no contact from agencies or media sales.
Information Officer Role
Description and Person Specification
About Pain Concern
Pain Concern is a charity providing information and support to people with pain and those who care for them, whether family, friends or healthcare professionals. Visit our website to find out more about what we do, including our Airing Pain radio programme, Pain Matters magazine, information helpline, community pain education sessions and our research and campaigning work. All pain is unpleasant, but for the 7.8 million people in the UK living with long-term pain it is a part of everyday life. It diminishes quality of life more than any other condition, leading often to loss of work, depression and disability. Anyone at any age can develop persistent pain and you will very probably know somebody affected. Although there is usually no cure, people who receive the appropriate treatment, information and support can manage their condition effectively with life-changing results.
Role Purpose
To make sure that information needs within Pain Concern are met, including those of the Media, Editorial, Helpline and Forum. To support other departments with research, data analysis and compiling reports.
What you would be doing:
• Monitor, update and optimize lists of resources for signposting including the Pain Concern Factsheet, the website resources page and embedded website links
• Create and maintain short descriptions about Pain Concern and its activities for use in publications and databases
• Keep up-to-date with developments in pain, from research publications and news media and disseminate this info to rest of organisation, including Media and Policy Teams
• Send relevant information to the Editorial team for inclusion in the magazine notes and elsewhere
• Monitor and supply information needs for Helpline and Forum
• Assist in data analysis, research and report or abstract writing, relating to Helpline and other services
• Maintain database of Pain Concern publications and information produced by Pain Concern
• Manage inboxes for public comment and general information requests
• Maintain the list of those Media Volunteers who are willing to take part in surveys, media interviews etc.
Is this role right for me? We are looking for:
• Strong research skills
• Experience of writing reports and abstracts
• Attention to detail
• Strong communication skills
• Well organised
• Knowledge of databases, indexing, cataloguing, referencing
• Knowledge/Interest of chronic pain and long-term conditions
• Experience of working with corporate identity and house style
• Experience of providing health related information and support to members of the public
• Understanding of websites, Twitter, Facebook, and other forms of electronic communication
Availability and location:
• Minimum commitment of 3 months
• Minimum 2-3 hours per week
• Volunteer from our office at Newcraighall Road, Edinburgh EH15 3HS
Benefits to you:
• Experience volunteering as part of a friendly team, supported by a professional editor
• Meet new people
• Build on your employability skills
• Training and a dedicated volunteer line manager looking after you
• A job reference after 3 months of volunteering.
• Satisfaction of giving a valuable service to the community
• On-site car parking
• Reasonable travel expenses will be reimbursed in accordance with our Volunteer Policy
To apply: Please see our website for further information.
The client requests no contact from agencies or media sales.
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GSTTKPA is going through an exciting period of change. Therefore, we are seeking to recruit a new Company Secretary to support our ambitious and innovative change programme, so we can continue to achieve the aims and objectives of the charity.
The role of Company Secretary is a key and important Trustee position on the Board. The Company Secretary will support the Chair and Vice Chair by ensuring the board functions smoothly. The Company Secretary will also have the opportunity to assist with activities and initiatives that are funded by GSTTKPA.
Trustees play a vital role in making sure that GSTTKPA achieves its core purpose. They also ensure that the charity has a clear strategy andthat our work and goals are in line with our vision. Just as importantly, all the Trustees have a collective responsibility. This means that trustees always actas a group and not as individuals.
As a Trustee, we also require the successful applicant to have a commitment to equality; celebrate diversity and be responsive to the needs of different groups and individuals within GSTTKPA and the wider community. In return, the successful applicant will join a warm and friendly team that works collaboratively to support each other as well as our kidney patients.
The client requests no contact from agencies or media sales.
Using Anonymous Recruitment
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We are currently seeking a volunteer Personal Assistant to the CEO and Founder of Been There. This role is ideal for an individual with experience as a P.A./E.A. looking to work within the charity sector alongside a small and passionate team.
Responsibilities typically include:
- Email management - Acting as a first point of contact for enquiries
- Diary management
- Database management
- Liasing with other team members
- Miscellaneous tasks to support the CEO which will vary according to projects and tasks but could include fundraising, event planning, social media, community outreach, press & PR.
- 5-8 hours a week. Ideally 1-2 hours a day but we are flexible
Essential skills for this role are:
- Organisation skills - prioritize tasks, manage time, and keep track of deadlines
- Communication skills - should be able to communicate effectively in writing.
- Attention to detail
- Problem-solving skills
- Strong team player
- Ability to work independently and ask for clarification when needed
- Confident in use of computer software including Microsoft Office 365
Desirable skills for this role:
- 2+ years experience as a P.A./E.A.
- Experience in use of CRM systems
If you are interested in joining our team but this role isn't quite right for you, please check out our other volunteer roles.
The client requests no contact from agencies or media sales.
Join our team at Bromley Brighter Beginnings.
We're on the lookout for a skilled bookkeeper to volunteer 3-4 hours per week and help us make a difference in the lives of local children living in poverty. You will be supporting our Treasurer and be responsible for the accurate recording, monitoring, reviewing and reporting of financial transactions.
If you're passionate about numbers and want to support a great cause, apply now!
For a full job description and details of how to apply please visit our website.
Our mission is to relieve the pressure of poverty on families in Bromley in a practical way by providing them with baby, child and household items.
The client requests no contact from agencies or media sales.