Home-based
London, Greater London
Voluntary
Voluntary
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Job description

 

Community Southwark is all about COMMUNITY!

We are the local infrastructure organisation for Southwark, working to support a strong, sustainable and thriving voluntary and community sector in Southwark.

We are looking for Trustees to help us deliver our ambition.

 

WHAT IS OUR AMBITION?

We want Southwark communities that have the ability and opportunities to fulfil and exceed their potential.

We are determined to achieve this by creating stronger foundations that supports all voluntary and community organisations, communities and individuals in Southwark to work together to improve practice, shape futures and change lives.

At the core of this ambition lies social action. To us it means supporting and enabling others take steps to change the things in Southwark and to introduce new ideas and ways of working that benefits everyone.

 

HOW WILL WE ACHIEVE THAT AMBITION?

We help build stronger foundations for organisations and individuals – we work with organisations and individuals to ensure activities and community work is done effectively, legally and ethically, delivering the best outcomes in their communities.

We support community involvement, participation and influence – we work with everyone from individuals in the community and organisations to business to encourage and support good volunteering, get involved in the community and influence decision makers.

We support greater co-operation and sharing – we look to work across and between sectors in a way that is supportive, non-competitive and focused on outcomes; not budgets, in order to achieve the best outcomes for the community.

We improve investment in communities – we are constantly looking to forge new relationships and strengthen current partnerships with business, academia and other sectors to create new ways of supporting communities to grow and thrive.

In addition to the above we run Healthwatch Southwark and Southwark Giving, our place-based giving scheme.

 

Community Southwark Trustees

We are looking for enthusiastic and passionate people to join our board. We have 8 trustee positions available including the Treasurer role (please see below for information on the trustee and treasurer roles and responsibilities).

The main quality we are looking for is a passion for the voluntary and community sector from volunteering, social activism and grass roots community work all the way through to established charities, social enterprises and working with businesses, statutory services, and other stakeholders.

We are looking for different skills to complement the board and to link into the work that we do – as there are several positions available, there is a wide range of skills we are looking for (and we would not expect one individual to have them all):

  • Financial Management/accounting
  • HR
  • Fundraising
  • Strategic/business planning
  • Policy and influencing decision makers
  • Working with the corporate sector/CSR
  • CCG/NHS/Health related strategic overview

 

Roles and Responsibilities

Term of Office

The term of office for elected trustees is three years. At the end of this period, trustees may be nominated for a further three-year term. No trustee shall serve for more than six consecutive years.

Officers

Officer posts on the Community Southwark Board are: Chair, Vice-Chair and Treasurer. The posts may be elected from within the Trustee Board following the AGM confirming trustees or will be recruited for. These officers will hold office until the end of the next AGM but will be eligible for re-election provided no officer holds office for more than six consecutive years.

There are currently two sub-committees: Resources and Strategy & Policy, all Trustees are expected to sit on at least one sub-committee.

Time Commitment

As a general guide, serving on the board will require at least the equivalent of 6/7 days’ work, including the following meetings:

  • Full board meetings; 4 per annum (usually the first Thursday of the month, from 5.30pm to 7.30pm)
  • Subcommittee meetings, where appropriate, four per year.
  • Annual General Meeting (half day)
  • Trustee/Staff strategy day, 1-2 per year (full days)
  • Induction (half day)

 

Dates for Board and subcommittee meetings are arranged for the year, at a time most convenient for all members. Meetings will take place at Community Southwark’s offices or at some alternative, convenient, accessible location.

Trustees’ general responsibilities

  • To ensure that the organisation complies with its governing document, charity law, company law and any other relevant legislation or regulations
  • To ensure that the organisation pursues its objects as defined in its governing document
  • To ensure the organisation applies its resources exclusively in pursuance of its objects
  • To contribute actively to the board of trustees' role in giving firm strategic direction to the organisation, setting overall policy, defining goals and setting targets and evaluating performance against agreed targets
  • To safeguard the good name and values of the organisation
  • To ensure the effective and efficient administration of the organisation
  • To ensure the financial stability of the organisation
  • To protect and manage the property of the charity and to ensure the proper investment of the charity's funds
  • To act as an ambassador for Community Southwark when called upon to do so and for the voluntary and community sector in general
  • Be prepared to undergo any necessary training to ensure the highest standards of governances
  • Understand, be committed to and take responsibility for Community Southwark’s policies and procedures
  • To appoint the chief executive and monitor his / her performance.

In addition to the above statutory duties, each trustee should use any specific skills, knowledge or experience they must help the board of trustees reach sound decisions. This may involve:

  • Scrutinising board papers
  • Leading discussions
  • Focusing on key issues
  • Providing guidance on new initiatives
  • Other issues in which the trustee has special expertise.

 

Trustee person specification

  • Commitment to the organisation
  • Willingness to devote the necessary time and effort
  • Strategic vision
  • Good, independent judgment
  • Ability to think creatively
  • Willingness to speak their mind
  • Understanding and acceptance of the legal duties, responsibilities and liabilities of trusteeship
  • Ability to work effectively as a member of a team
  • Nolan's seven principles of public life: selflessness, integrity, objectivity, accountability, openness, honesty and leadership.

Treasurer

In addition to trustees, we are looking for someone wanting to take on the role of Treasurer. For this role we are looking for the following in addition to the Trustees role above:

Main Responsibilities 

  • Monitoring the financial administration of the charity and reporting to the board of trustees, in compliance with the governing document; 
  • Maintaining sound financial management of the charity’s resources, ensuring expenditure is in line with the charity’s objects; 
  • Overseeing the charity’s financial risk-management process; 
  • Acting as a counter-signatory on charity cheques (including any electronic transactions) and any applications for funds; 
  • Board-level liaison with the external auditors/independent examiner and/or accountants on specific issues. 

Additional Responsibilities: 

  • To oversee, and present (in a manner that can be understood) budgets, accounts, management accounts and financial statements to the board of trustees; 
  • To ensure that proper accounts and records are kept, ensuring financial resources are spent and invested in line with the charity’s policies, good governance, legal and regulatory requirements; 
  • To be instrumental in the development and implementation of financial, reserves and investment policies; 
  • Liaising with any staff responsible for the financial activities of the organisation; 
  • Chairing any finance committee in line with standing orders and terms of reference, and reporting back to the board of trustees; 
  • Monitoring and advising on the financial viability of the charity after liaising with the charity’s auditors; 
  • Creating sound financial instruments for the control of charity assets; 
  • Supporting the implementation and monitoring of specific financial controls and systems are in place accordingly and adhered to; 
  • Advising on the financial implications of the charity’s strategic plan; 
  • Ensuring that the charity’s annual accounts are compliant with the current Charities SORP; 
  • Where the charity has an internal audit function, the treasurer will be required to work closely with the internal audit team and any sub-committee of the board of trustees; 
  • Contributing to the fundraising strategy of the organisation. 
Additional documents
Application Form (.doc)
Role Description (.doc)
More about Community Southwark
About
Community Southwark

Community Southwark is the umbrella body for the voluntary and community sector, volunteers and social action in Southwark. Read more

Posted on: 07 November 2019
Closing date: 22 November 2019
Tags: Social Care/Development, Trustees

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