Secretary to the Board of Trustees

Secretary to the Board of Trustees

Home-based

This is a volunteer role and is not reimbursed beyond expenses. We will cover expenses related to the carrying out of this role e.g. travel for meetings, costs of printing and posting documents

Voluntary

About the organisation

MASS Action (which stands for Migrant & Asylum Seeker Solidarity & Action) is a registered UK charity. We support grassroots projects w... Read more

Job Description

Role Summary

To support the Chair of the Board of Trustees by ensuring the board functions smoothly and in line with its values, aims and legal obligations.

Responsibilities

  • Ensuring the smooth and efficient administration of meetings of Trustees including the AGM  

  • Preparing agendas in consultation with the chair, all trustees and, where appropriate, staff, and circulating them and any supporting papers in good time

  • Ensuring decisions made by the board of trustees are in accordance with the organisation’s governing document and reflect the charity’s objectives

  • Ensuring that decisions comply with relevant legislative and regulatory requirements

  • Ensuring that actions agreed upon by Trustees (both during meetings and informally) are acted on

  • Taking and circulating minutes of board meetings, ensuring that the minutes are signed by the chair once they have been approved

  • Ensuring that MASS Actions meets its charitable objectives as laid out in the articles of association

Person Specification

We particularly encourage applications from candidates; with a disability, women, Black, Asian and Minority Ethnic (BAME) and people who have experienced displacement.

Essential

  • Understanding and acceptance of the legal duties and responsibilities of trusteeship.

  • A firm commitment to the values and aims of MASS Action, including the breaking down of hierarchies

  • Organisational ability and good communication skills, especially including listening, both formally and interpersonally

  • Facilitation skills, ability to motivate staff and volunteers and bring people together

Desirable

  • Knowledge and understanding of international migration and current issues affecting it, including experience of displacement

  • A non-hierarchical approach to problem solving and to management

  • Knowledge of the charity sector and charity law

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