Job description

Role Summary

Nightline Association Trustees have ultimate responsibility for directing the affairs of the charity, ensuring that it is legal, solvent, well-run and delivering its charitable objectives. Nightline Association Trustees ensure that the charity adheres to charity law and other relevant legislation, its governing document and the principles defined in “Good Governance: a code for the voluntary and community sector”. They must always act in Nightline Association’s best interests. Nightline Association is almost entirely run by volunteers with only one member of staff.

Trustees play a ‘hands-on’ role in supporting and directing the work of this member of staff and volunteers.

Duties and responsibilities

     Compliance with the law

• To ensure that the organisation complies with charity law, company law and any other relevant legislation or regulations

• To ensure Nightline Association complies with its reporting and accounting obligations

     Compliance with the governing documents

• To ensure that Nightline Association complies with its governing documents

• To ensure that Nightline Association pursues the charitable objectives set out in its governing document for the public benefit

• To avoid any personal conflicts of interest and, where conflicts arise, to ensure that they are declared and managed in accordance with the procedures set out in the Nightline Association’s governing documents

     Safeguarding and assessing risk

• To assess risk and safeguard the reputation, finances, aims and values of the organisation

• To establish and monitor policies, where required for the effective management of the Nightline Association

• In matters where the Trustees are not expert, to take appropriate advice

     Financial stability

The Board has a Finance Sub-Group to whom it delegates detailed financial oversight, which reports back to the Board for broader oversight

• To maintain proper fiscal oversight and ensure the financial stability of the organisation

• To ensure the organisation uses its assets and resources exclusively to pursue its objectives

• To contribute to fundraising efforts as required, for example, by assisting with bid writing

     Develop strategy

• To contribute actively in giving firm strategic direction to the organisation

• To define goals and set targets for the organisation

• To evaluate the charity’s performance against the agreed targets

     Effective board performance and accountability

• To actively contribute to sound decision-making as a member of the board

• To communicate effectively with board members and make key decisions collectively

• To ensure Nightline Association is accountable to stakeholders

• To ensure the Board is visible to the wider charity, and members have a clear understanding of the Board’s purpose and activities

• To collectively ensure the board has the necessary range of expertise, experience and skills to fulfil its legal obligations and duties

     Appoint and support staff and other Trustees

The Board is the overall line manager of staff. Currently Nightline Association has one member of staff focusing on the development of suicide calls training. This responsibility is delegated currently the Chair. The Board still acts line manager in employment matters.

• To take responsibility for the appointment of staff and Trustees and to participate in the recruitment process (as required) in liaison with the appointments committee.

• To establish employment policies and procedures

• To ensure new staff and Trustees receive an induction

• To monitor the performance of the board and support fellow Trustees to achieve tasks; ensuring an annual appraisal is carried out (board and individual)

• To support the Suicide Calls Project Coordinator (and other future staff) in their operational role and to monitor their performance

     To communicate effectively

• With the board as a whole, by attending meetings and responding promptly to other communications by email, telephone, requests for input, etc

• With other Trustees, staff, volunteers and external parties on allocated projects

• Act as a spokesperson for the charity, where appropriate

     Time commitment

This is a more hands-on trustee role. It requires response and communication by email and telephone, specific tasks and projects, chairing sub-groups and attending other relevant meetings will be required. Hours will vary but the commitment adds up to the equivalent of roughly one to three hours of activity per week. In total there are approximately 12 formal meetings for trustees

● Trustee meetings are held five times a year. These meetings are in person and usually held in London, between 10am and 4pm on a weekend

● Nightline Association Away days are held three times a year. One is in person, at a central location between 10am and 4pm on a weekend. The remaining two away days are held virtually and last approximately 3 hours

● Three council meetings. One will take place at the AGM (Annual General Meeting) in person, and the other two taking place virtually in the evenings

● One AGM, usually taking place during the Annual Conference in April of each year

Trustees are expected to attend:

● At least eight meetings, including:

     ○ Four trustee meetings

     ○ The Annual Conference (a weekend) which includes the Annual General Meeting

     ○ At least one Away Day

     ○ At least one Council meeting

● Meetings of Sub-Groups of which they are a member/chair

● Other meetings as required to address specific strategic issues

     Other activities

In addition to the above, response and communication by email, skype and telephone, specific tasks and projects and attending other relevant meetings will be required, adding up to at least one hour of activity per week.

Person Specification

As a Fundraising trustee on the board, you’ll be able to demonstrate core behaviours which makes you an excellent team player, able to challenge, encourage and turn your hand to a wide and varied range of areas.

The following areas of experience are essential for the role:

● Experience in income development and generation. As an organisation, we fundraise mainly through securing grants from trusts and foundations, and building charitable partnerships with corporates and some community and challenge event fundraising

● Experience of excellent donor stewardship, engagement and retention

● Knowledge of the latest legislation as outlined by the Institute of Fundraising and other legal bodies Applicants will be required to demonstrate the following core behaviours and competencies:

● An understanding and acceptance of the legal duties, responsibilities and liabilities of Trusteeship

● Commitment to the vision and aims of Nightline Association

● A strong team-player – a contributor of opinion and thoughts, whilst having the ability to collaborate and be accepting of others views

● Excellent communicator, verbal and written - approachable, clear and professional

● Strategic and creative approach - not being afraid to change the way we do things to improve outcomes

● Logical approach to decision making - ensuring difficult decisions are taken calmly on the best available information, and with the beneficiaries of the charity in mind

● Willingness to give the minimum time commitment

● Commitment to equality and diversity - seeking to ensure that Nightline best reflects the population it serves at all levels

● Professional integrity - leading a culture of honesty, openness, fairness and trust

● Eligible to be a charity trustee and company director

Additional documents
Application Form (.docx)
More about Nightline Association
Nightline Association

Nightline Association is almost entirely run by volunteers, with only one full time member of staff. As a result, volunteers get to play a hand... Read more

Posted on: 12 February 2020
Closing date: 14 March 2020
Job ref: CJ-T-Fund
Tags: Fundraising, Trustees

The client requests no contact from agencies or media sales.

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