Operations Volunteer Roles

We are seeking a dedicated and passionate individual to join our team as a Volunteer for Community Events. In this role, you will have the opportunity to make a positive impact by attending and facilitating community events for LGBTQIA+ Muslim groups in Manchester. Some of the responsibilities include, but aren't limited to:

● Assist the Community Trustee in researching and planning events for the hub in Manchester, London and Scotland

● Communicate with members on our Discord channel to coordinate attendance and activities

● Liaise with speakers, performers, and workshop facilitators to ensure their needs are met and their contributions align with the goals and values of the community.

● Set up and take down meeting rooms including workshop materials, refreshments and other ops as required

● Engage with attendees, volunteers, and stakeholders during events to ensure a welcoming and inclusive atmosphere.

● Record attendance collect feedback and evaluate the success of each event, making recommendations for improvement.

● Assist workshop leaders and Trustees in delivering activities

● Assist with special projects and initiatives as directed by the Trustees

How much commitment is required?

We are flexible around your schedule. However, the following commitments are in place for volunteers.

● Attend monthly meetings to update on tasks, progress etc.

● Aim to attend all other planning meetings as necessary

● Attend all Hidayah Hub events

● Attend other Hidayah events where geographically possible

● Add to and maintain the administration of our file-sharing system ‘Google Drive’ to ensure it’s up to date with clear records, templates and forms

● Check and respond to emails in a timely manner

● Contribute to the communications group (via Discord) and stay up to date with Hidayah developments

● Keep up to date with Hidayah communication and organisational developments

What do we expect from a volunteer?

Qualities:

● Strong commitment to advocating for the rights and well-being of LGBTQIA+ Muslim individuals.

● Knowledge or understanding of the specific challenges faced by LGBTQIA+ Muslims in Manchester.

● Excellent organizational and time management skills.

● Effective communication and interpersonal skills.

● Ability to work independently as well as part of a team.

● Flexibility and adaptability to meet the evolving needs of the community.

● Previous experience in events or coordination is preferable but not mandatory.

● Join Hidayah Membership and Hidayah Discord server

● Participating and contributing to discussions on the Hidayah Discord server

● Read all Hidayah policies, keeping up to date with any changes

● Read, understand and agree with the constitution of Hidayah (available on our website)

● Working knowledge of Google Suite, Microsoft, as well as project management, web and comms tools 

 

Personality:

● A self-starter who can volunteer with minimal supervision

● Friendliness, enthusiasm, dedication, responsiveness, flexibility and eagerness in supporting the aims, vision and mission of Hidayah

Personal Skills:

● Confidence taking the lead with plans and ideas at Trustee meetings

● Ability to resolving conflict situations if needed

● Professionalism in all situations

Please ensure you do not have a conflict of interest with your current role and check this prior to applying for this role.

Benefits to volunteering with Hidayah

Volunteering with Hidayah brings a range of a benefits such as:

● Contributing to Hidayah’s cause

● Supporting vulnerable communities

● Connecting with like-minded, passionate people

● Experience working in community events

● Development of professional networking skills

●       Travel expenses reimbursed (capped at £20)

Would you be willing to serve a unique Christian charity by supporting its Finance Department? Do you have financial experience and now wish to volunteer some of your time? If so, this voluntary post could be for you!

The opportunity

• Part-time, 1 day per week
• Reasonable Expenses Paid

This is a new opportunity to work alongside CMF's Accountant to undertake regular administrative financial tasks.

Our volunteer Finance Assistant will assist the accountant with tasks such as processing bank transfer requests, ensuring accounts software is up to date and accurate, and preparing financial reports.

Would you be willing to use your passion, skills and experience to support CMF in our mission to see Christian healthcare professionals united and equipped to live and speak for Jesus Christ?

This role is based at our London office.

Who are the Christian Medical Fellowship (CMF)?

With approximately 4,800 members throughout the UK and Ireland, our members are drawn from all Christian denominations. We are united by our faith in Jesus Christ and our belief in the Bible as God's Word. We equip doctors, nurses, midwives, and students, along with other healthcare professionals, to live out their Christian calling to care with competence and compassion. As a fellowship, we work together to support, encourage, and inspire each other, uniting to serve Jesus together in this generation.

What's our vision?

One million people access the NHS every 24 hours; it is the fifth-biggest employer on earth. What might God do with a movement of Christian healthcare professionals who live and speak for him? We long to see our healthcare system and our nations transformed through the lives of those who are living and speaking for him.

The Operations Assistant supports the Chair with all administration to enable Hidayah to function smoothly. Responsibilities include, but aren’t limited to:

• Providing administrative support to the Chair including scheduling meetings, managing calendars and responding to emails
• Creating process flows to enable service delivery and monitor progress
• Preparing meeting agendas, taking notes and sharing meeting minutes
• Maintaining accurate and up-to-date records and databases including documents on the Google Drive
• Aiding in the planning and execution of all operational projects and initiatives
• Preparing reports, presentations, and documentation as needed e.g., for annual reports
• Responding to inquiries and providing information to internal and external stakeholders
• Performing other duties and tasks as assigned by the Chair

How much time is required?

We are flexible around your schedule but we anticipate that the role will require around 4 hours per week. The following commitments are in place for all Hidayah volunteers:

• Aim to attend all relevant meetings, delivering a comprehensive report with updates and to complete actions as and when they appear
• Aim to attend all other planning meetings as necessary
• Attend Hidayah events (where geographically possible)
• Help to fundraise for, and advertise, any Hidayah events and fundraising drives
• Add to and maintain the administration of our file sharing system ‘Google Drive’ to ensure it’s up to date with clear records, templates and forms
• Check and respond to emails in a timely manner
• Contribute to the communications group (via Discord) and stay up to date with Hidayah developments
• Provide information, statements and data for the annual report
• Keep up to date with Hidayah communication and organisational developments

This role is subject to a 6 months probationary period with a 2 month notice period should you wish to resign.

What is expected from an Operations Assistant?

Knowledge:

• Educated to degree level or experience which demonstrates equivalent analytical ability
• Knowledge of quality assurance systems and their benefits for the voluntary sector
• Knowledge of good governance procedures for the voluntary sector
• Understanding of confidentiality, equality and diversity and safeguarding procedures

 

Personality:

• A self-starter who can volunteer with minimal supervision
• Friendliness, enthusiasm, dedication, responsiveness, flexibility and eagerness in supporting the aims, vision and mission of Hidayah

Personal Skills:

• Confidence taking the lead with plans and ideas at Trustee meetings
• Ability to resolving conflict situations if needed
• Professionalism in all situations

Administration Skills:

• A high degree of literacy in Microsoft Office and IT Applications
• Join Hidayah Membership and Hidayah Discord server
• Participating and contributing to discussions on the Hidayah Discord server
• Read all Hidayah policies, keeping up to date with any changes
• Read, understand and agree with the constitution of Hidayah (available on our website)

 

Please ensure you do not have a conflict of interest with your current role and check this prior to applying for this role.

What benefits do I get from this role?

• Volunteering with Hidayah brings a range of a benefits such as:
• Reference for your CV
• Contributing to Hidayah’s cause
• Supporting vulnerable communities
• Connecting with like-minded, passionate people
• Experience working strategically as part of a team
• Development of professional networking skills