Greater London
Job description

Hours: Initially 3-4 hours per week.  May increase as the charity becomes established and grows.

Salary: Voluntary in the interim

Location: Home-based with face-to-face meetings when required

Reporting to: Lily Nwamaraihe – Chief Executive Officer

Job Purpose: This role provides critical support to the Chief Executive Officer and the Senior Management Team at Project Girl Foundation and undertakes administrative functions to ensure that the business development, operational and office management are carried out effectively and efficiently.

Principal Responsibilities:

  • Arranging client/consultants/associates meetings and minuting where required
  • Liaising with clients/consultants/associates on behalf of the Chief Executive Officer when required
  • Setting up Business Planning meetings and coordinating all meetings in support of team efficiency; working with the Chief Executive Officer and key senior management/trustees in charge of business planning to ensure business planning targets are met
  • Proof reading and editing documents when required
  • Researching, preparing and writing internal and external documents for the Chief Executive, senior management team and/or trustees
  • Supporting the Chair and Chief Executive Officer to prepare information for presentations, media interviews etc
  • Assisting in arranging corporate events, such as fundraising events, staff appreciation events and office parties
  • Liaising and monitoring volunteers after settling-in period
  • Representing Project Girl Foundation at charity and networking events when required
  • Preparing and managing client contracts/agreements
  • Developing the team training function and holding records of staff development
  • Undertaking key HR duties, including drafting of employment contracts in liaison with the Chief Executive Officer
  • Undertaking project management work as required by the business
  • Co-ordinating the filing and update of business documentation held in hardcopy and electronically (on ‘the cloud’)
  • Managing office stationery and supplies
  • Liaising with other service providers, including IT as required

Person Specification – Executive Assistant - Knowledge, Skills and Experience Required:

  • Ability to manage complex and highly confidential information
  • Comfortable working autonomously and across multiple tasks and reporting into different project working teams and staff members
  • IT literate with some experience of working in a team in a small charity or company
  • Numerate with the ability to present and analyse data
  • Knowledge of advanced MS office applications, including Word, Excel and Outlook
  • Excellent social skills, able to operate with diplomacy, tact and empathy
  • A high degree of personal organisation and self-management
  • Comfortable when working to tight deadlines, and able to turn work around within a short time span where demands are liable to change at short notice;
  • Ability to think proactively and laterally to maximise opportunities to promote the work of the organisation
  • A strong interest in the work of charities
  • A shared view and interest of Project Girl Foundation’s mission and vision
  • A general understanding of external and economic trends affecting the sector in which Project Girl Foundation works
  • Must live in London as some face-to-face meetings are required as well as presence at events and trustee meetings  (if required).
More about Project Girl Foundation
Project Girl Foundation

Project Girl Foundation is a new not-for-profit organisation registered in England and Wales.  The organisation was founded due to&nb... Read more

Posted on: 14 April 2019
Closed date: 13 July 2019
Tags: Admin, Business Development

The client requests no contact from agencies or media sales.