York, York

Voluntary

Job Description

Vacancy for Trustee Treasurer

Organisation:

RSPCA York, Harrogate and District Branch is a separately registered charity and branch of the RSPCA. We work in partnership with the RSPCA Inspectors, re-homing on average 500 animals per year.

We are largely self-funding, raising donations locally to support the running of the animal home that requires at least £1400 every day just to keep going. We have a team of staff and volunteers caring for our animals and running our charity shops in York, Acomb and Selby.

The RSPCA has been helping animals and their owners in York, Harrogate and District since 1864.  The first "Home for Lost Dogs" opened on St George's Field in 1944.  It had very few facilities and was replaced in 1956 by the building on Castle Mills Bridge where the boat office is now. It became the "Home for Stray and Unwanted Animals" when a cattery was added in 1957.  Regular flooding and a lack of facilities and staff accommodation meant that it was necessary to fundraise for a new home, and the current premises opened in 1981.

Summary:

We have an opportunity to welcome a Treasurer to our board of trustees. Our wide geographic catchment area and large animal home present great opportunities for the charity’s development in the coming years. This will include developing areas of enterprise, complying with a rigorous inspection regime and appropriately managing and training our growing team of staff and volunteers. We have a committed management team who organise the Branch and run the Animal Centre and our retail operations and who work in partnership with the Board of Trustees.

Our Trustee board is charged with ensuring the charity adheres to its charitable aims and invests and fundraises accordingly. They are also responsible for setting the strategic direction of the charity and as such your contribution could be very valuable. The Treasurer acts as the principal financial trustee, maintaining and administering the accounts of the branch.

Treasurer responsibilities:

  • To implement and maintain sound financial systems in order to retain full control of branch funds.
  • To take a lead role in ensuring the committee set annual financial budgets and forward plan the branch income and expenditure so that the accounts balance in the long term.
  • To provide a written financial report for every branch meeting showing the branch’s income and expenditure since the last meeting.
  • To liaise with auditors/independent examiner regarding the production of the annual branch accounts and treasurer’s report for the AGM, including SORP statement.
  • To maintain control of all bank accounts as authorised by the committee.
  • To execute and operate branch committee financial decisions and act as branch co-signatory on all branch cheques, if required.
  • To maintain control over all branch paying-in books and receipt books and to ensure their correct use.
  • To arrange payment of the annual branch contribution to the appropriate RSPCA fund.
  • To coordinate financial control of all branch fundraising activities.
  • To make quarterly VAT returns to headquarters promptly.
  • In conjunction with your fellow trustees, to conduct regular reviews of the branch accounts and investment portfolio to ensure the best return on branch funds.
  • To ensure the production, monitoring and annual review of the branch’s financial risk management strategy in accordance with the charity commission’s requirements.
  • To liaise with branch officers, Branch support specialist and Branch finance co-ordinator on financial affairs as necessary and alert them immediately to any possible difficulties or irregularities.
  • To ensure the retention and safekeeping of all branch financial documentation for the appropriate time as set by the charity commission. In the event of a hand over, to ensure timely provision of all documentation

Additional Trustee Duties and Responsibilities:

Each member of the Trustee Board has a responsibility to contribute to the discharging of the board’s duties. They do this by:

  • defining goals, actively contributing to setting policy and strategic direction, setting targets and evaluating performance
  • monitoring whether the service complies with its aims and objectives and whether it meets national RSPCA standards
  • supporting the development of the Branch
  • regularly attending, preparing for and taking a full part in board meetings, sub committees and working parties
  • developing the business plan and new opportunities.


Person Specification:

Each member of the Trustee Board brings different skills and qualities to the Board. They add to the collective knowledge and experience by providing:

  • effective communication skills and willingness to participate actively in discussion, and challenge where appropriate
  • willingness to gain knowledge of local needs and resources
  • commitment to the aims, principles and policies of the RSPCA
  • willingness and ability to act in the best interests of the Branch
  • ability to understand and accept their responsibilities and liabilities as trustees and employers
  • IT literacy sufficient to communicate and find information effectively
  • willingness and ability to learn, and to develop and examine their own attitudes
  • ability to think creatively and strategically, and exercise good, independent judgement
  • ability to work effectively as a member of a team

Time Commitment:

One Trustee meeting each month (7pm, third Tuesday in the month), one AGM meeting (once a year).

Other sub committees and working groups, by agreement.

To take part in events and fundraising activities when time permits.

The position is not remunerated but reasonable travel expenses will be met.

For an informal discussion about this role please contact Georgie England, Branch Secretary.