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Smart Works Leeds: Opportunities for Trustee involvement in a start-up charity
We are delighted to announce the launch of Smart Works Leeds in Autumn 2019.
Smart Works is a UK charity that provides high quality interview clothes and interview training to unemployed women in need. We harness the power of clothes and confidence to allow a woman to be her best at a crucial moment in her life, giving her the confidence, the self-belief and the practical tools required to succeed at interview and transform her life.
At the core of our service is a dressing and interview appointment where each woman receives a high-quality interview outfit (theirs to keep) tailored to their taste and style by our Smart Works’ stylists. This is followed by dedicated one-to-one interview training with an experienced recruitment, HR or coaching professional.
This short intervention has a significant impact as our clients start believing in their own ability to succeed.
Smart Works Leeds will be the eighth centre for the charity, joining North London, West London, Edinburgh, Newcastle, Manchester, Birmingham and Reading. The organisational structure of Smart Works essentially consists of one umbrella charity (Smart Works Charity) and a number of local charities (Smart Works Leeds). Each local charity is set up as a separate company limited by guarantee and registered as a charity, with its own charity number and board of trustees.
The search for the next Smart Works centre was launched in Autumn 2018, followed by a successful awareness event in January 2019, which brought together over 100 charity partners, retailers, executive coaches, local businesses and individuals from across Leeds, all united by their dedication to empowering women. Since then a group of founding trustees have worked closely with the team at Smart Work HQ to build a Business Plan to enable them to successfully launch the service in Autumn 2019.
We are now looking for Treasurer to join the board of founding trustees, who will help us guide Smart Works Leeds through the first exciting few months and years as a new start-up charity. We want someone who is passionate about Smart Works, what we do and wants to help support women in their local community in a way that is tangible, focused and successful.
You will bring your experience, your contacts and your energy to Smart Works Leeds. The role will be varied, flexible and hands-on. We are looking for someone who can work at board level, but also someone who can handle all the financial processing for Smart Works Leeds. It will be hard work and demanding, but it will also be great fun, and a great opportunity to nurture a new charity at the start of its development.
The office will be based in the city centre and we hold monthly Board meetings which all Trustees attend. There will also be some work with our umbrella charity, Smart Works, based in London, and the opportunity to contribute and take part in national events, conferences and strategy sessions.
Full information about our charity can be found on our website.
To follow is an outline of the role of Treasurer of Smart Works Leeds (the Treasurer is also a Trustee of Smart Works Leeds). This role is unpaid (voluntary).
Role: Smart Works Leeds Treasurer
Reporting to: The Board of Trustees
Purpose of the role
Oversee the financial affairs of Smart Works Leeds and ensure they are legal, constitutional and within accepted accounting practice
Ensure proper records are kept and that effective financial procedures are in place.
Monitor and report on the financial health of the organisation
Oversee the production of necessary financial reports, returns, accounts and audits
Leeds is a subsidiary of Smart Works Charity, as such will be subject to oversight and governance from SWHQ
The role is a combined Treasury and Finance role given the nature of the centre
Ensure the Board fulfils all its financial responsibilities
Oversee and present budgets, internal management accounts and annual financial statements to the Board of Trustees, on a monthly/quarterly basis, so as to maintain a clear picture of the financial health of the organisation
Leading the Board’s duty to ensure that proper accounting records are kept, financial sources are properly controlled, invested and economically spent, in line with good governance, legal and regulatory requirements
Provide financial liaison with Smart Works HQ Treasurer and Head of Finance providing quarterly financial reports, budget and annual financial accounts. Attend twice yearly conference run for Smart Works regional centres.
Oversee the implementation of and monitoring of the specific financial controls and adherence to systems, including management of the payroll
Ensure compliance with HMRC where needed
Advise on the financial implications of Smart Works Leeds strategic plan
Ensure financial reports are comprehensible and are provided in the proper format and at the proper time, as required by other bodies in law
Liaise with Head Office finance function in relation to group audit and with independent examiners for local entity accounts
Ensure the Board develops a long-term financial strategy for Smart Works Leeds with goals and objectives which can be monitored
Oversee the charity’s financial risk-management process
Contribute to the financial and fundraising strategy of the organisation as appropriate
General bookkeeping and financial recording
Financial management experience and business-planning skills
Some experience of charity finance and fundraising
Hands on attitude with time to spare for this vital role in a start-up charity
Some experience of Xero accounts software, but not essential