S35, Sheffield

Non-remunurated

Voluntary

CountySec19

About the organisation

Scouts is the largest youth organisation in the world open to all genders from the age of 6 onwards. With the aim to DO MORE, SHARE MORE and BE... Read more

Job Description

Come and join us to help us to help to actively engage and support young people in their personal development, empowering them to make a positive contribution to society, though being the Secretary to the Executive Committee (Board of Trustees).

The volunteers that make up the Committee give their time to ensure that Scouting continues to meet its charitable purpose: safely and legally.

Main Tasks*

The responsibilities of the Secretary

  • Provide administrative support to the running of the Executive Committee.
  • Act as Secretary for the County Scout Council.
  • Work with the Chair of the Executive Committee to set meeting agendas and arrange meeting logistics for the Executive Committee.
  • Taking accurate and accessible minutes of Executive Committee meetings.
  • Distributing agendas, minutes and supporting documents for Executive Committee meetings.
  • Maintaining accurate records for the administration of the County; including meeting minutes, census details, ownership of property and equipment, insurance and financial information.
  • Ensuring the safety and security of records maintained by the Executive Committee, complying with appropriate legal requirements.
  • Communicating with the Executive Committee and County Scout Council.
  • Support the completion of the Annual Census return.
  • Preparing the appropriate administration for the Annual General Meeting, including collating the Annual Report and Accounts for the Annual General Meeting.

* The Secretary may delegate some of these tasks to other members of the Executive Committee, or others within the County, for completion, but they must maintain overall responsibility for their completion

General Executive Committee Responsibilities

  • To be a full and active participant in Executive Committee meetings and activities.
  • To uphold the responsibilities of an Executive Committee as outlined in The Scout Association’s Policy Organisation and Rules.
  • Willingness and eligibility to act as a Charity Trustee for the County**
  • Contribute to the strategic aims and future development of the County.

** Terms of Eligibility for Charity Trusteeship can be found in The Scout Association’s Policy, Organisation and Rules; or by access the Charity Commission for England and Wales website

Skills for a Secretary

  • Strong organisational skills
  • Strong communication skills
  • Ability to work as part of a team
  • Able to think creatively and solve problems 
  • Good IT skills
  • Ability to summarise information for different audiences
  • Willing to speak one’s mind and listen to the views of others
  • Able to maintain independent and objective judgement

Responsible to

South Yorkshire County Scout Council

Role Requirements

The appointment requirements for the role are the successful completion of the appointment process, including acceptable personal enquiries, DBS and acceptance of The Scout Association's policies. It is expected that whilst volunteering for this role you will undertake regulated activity.