Finance Jobs

This international humanitarian charity seeks an interim financial controller. The successful individual will be leading the finance team, responsible for maintaining a strong control environment, processes and procedures, and specifically the year-end consolidated accounts and annual audit preparation.

Responsibilities

• Lead in the preparation of the year-end statutory accounts, including the trial balance.
• Lead in the preparation of the annual audit, and in coordinating project audits; this includes finalising audit schedules, leading on audit queries, and in the implementation of recommendations.
• Oversight of financial accounting, including on month-end and year-end processes, balance sheet reconciliations, quarterly VAT submissions and ensuring integrity of CoA.
• Line management of staff.

Requirements

• Qualified accountant, with experience of month-end processes, balance sheet reconciliations, year-end accounts preparation and audit preparation within an international charity with multiple entities.
• Experience of tax and VAT within a charity.
• Strong systems skills, specifically of SUN systems and MSExcel.
• Experience of line management.
• Strong communication (written and oral), able to work with finance and non-finance staff alike.

Role particulars

This is an 8 month fixed-term contract, and ideally they are seeking someone to start as soon as possible. They are open to considering someone able to work 4 days/week. This role is only open to candidates with the right to work in the UK without requiring sponsorship. The organisation offers hybrid working, with the candidate expected to be in the office in London at least one day/week.

Churches Together in Britain and Ireland (CTBI) is an ecumenical organisation that embodies the commitment of 42 member churches across England, Ireland, Scotland, and Wales to work together as One in Christ.
 
CTBI is currently seeking a highly organised and detail-oriented Administrative and Finance Officer to join their team. This role is pivotal in supporting their small yet dynamic team, contributing to the efficient administration of their operations and providing essential financial management.
 
As the Administrative and Finance Officer, you will be responsible for a range of administrative tasks, including coordinating diaries for senior team members, managing database and membership records, and providing committee support. This role also involves significant financial responsibilities, such as processing invoices, subscriptions, and other financial transactions, as well as maintaining accurate bookkeeping and financial records. You will work closely with the General Secretary, Company Secretary (Business Manager), and the Deputy General Secretary, ensuring smooth day-to-day operations within the administrative hub.
 
The ideal candidate will have a solid educational background with proven administrative and secretarial experience, strong IT skills, and a keen eye for detail. Experience in financial management, particularly with the Xero accounting package or equivalent, is essential. You should be able to work independently, prioritise tasks effectively, and maintain confidentiality and discretion in all aspects of your work. A willingness to travel occasionally and work from the London office at least two days a week is required.
 
This is a full-time role with a salary range of £30,000 - £35,000 per annum, depending on experience. If this description resonates with you, we encourage you to submit your CV in Word format as soon as possible. Suitable candidates will be provided with further details about the role.
 
As a specialist recruitment practice, we are committed to building inclusive and diverse organisations and welcome applications from all sections of the community. We invest in your journey as a candidate and are committed to supporting you in your application.

We’re looking for someone who wants to make a real and lasting difference to people’s lives. With experience in bookkeeping and financial administration, you will love numbers (and spreadsheets), have great attention to detail and be an excellent communicator.  Working closely with the Director, you will be responsible for the administration of the Charity’s finances, leading on tasks including:

• Weekly - invoice processing, payments, petty cash, bank deposits and reconciliation etc 

• Monthly - compiling monthly payroll, creating management accounts/financial reports, supporting Project Managers with financial analysis, and reporting to Director/Trustees

• Annual – preparing budgets, submitting financial returns, reporting at the Annual General Meeting, and working with the accountancy firm to complete the financial audit.

• Ad hoc –financial support for Farm Events, developing budgets and other enquiries.

​As a member of the Farm’s Operational Management team, you will support the organisation with financial insights and guidance to help us develop the charity, remain sustainable and achieve our mission.  

Hours of work: 21-28 hours per week largely undertaken between 9 - 5pm, Monday to Friday 
Place of work: This role is based at St Werburghs City Farm in Bristol, however, hybrid working can be discussed.
Annual leave: 25 days holiday per year, plus public holidays, pro rata   
Probationary period: The appointment will be subject to a probationary period of 3 months.   
References: All appointments will be confirmed only upon receipt of satisfactory references.  
Application Deadline: 9am Friday 20th September

If you have any questions or would like an informal chat about the role, please contact us. 

This role is open to job share applications, e.g. we are open to splitting the bookkeeping and management functions if we can identify the right candidates. Please contact us for an informal discussion if this is of interest.

Location: London Camden, (with hybrid working)

Salary: £32,887.13 - £35,539.31 per annum, pro rata.(Please note, successful candidates are usually appointed at the bottom of the relevant band) 

Hours: 37.5 hours per week

Contract: Fixed Term contract Until November 2025

Closing Date: 18th September 2024 at 17:00

Virtual Interview Date: 24th / 25th September 2024

Are you looking for a rewarding role working for an intersectional feminist organisation? If so, we have an incredible opportunity for you to join our team as HR and Data Officer at Solace Women's Aid.  

We exist to end the harm done through gender-based violence. Our aim is to work to prevent violence and abuse, as well as providing services to meet the individual needs of survivors, particularly women and children. Our work is holistic and empowering, working alongside survivors to achieve independent lives, free from abuse.

Our core values reflect our history and were developed in consultation with staff and service users. Feminism and intersectionality are key to our work, and we are committed to the principles of being survivor-led, trauma-informed, empowering, diverse, anti-racist and anti-discriminatory.

About the Service

Solace Women’s Aid is dedicated to ending the harm caused by gender-based violence. We work with women and children, offering services that are tailored to the unique needs of survivors. Our approach is holistic and empowering, partnering with survivors to help them achieve independent, abuse-free lives.

The Role

As an HR and Data Officer, you will support the HR Manager and the wider team in the management if the HRIS, resolving user issues and system-related queries. Mainly focusing on the management of the HRIS, you will also support HR administration as well as running monthly workforce information reports. Specifically, you will support and maintain the HRIS, provide system training and awareness session for users and create and update position descriptions and employee information. You will also be involved in providing reports on workforce data, whilst also writing and amending existing reports to present data.

Additionally, you will:

• Report any system issues
•  Support the development of the recruitment section of the HRIS
• Liaise with CIPHR and Finance colleagues for system integration
• Support system testing

About You

To be considered as an HR and Data Officer, you will need:

• Experience managing HR systems in a similar role
• Proven experience in managing and maintaining HR information systems
•  Experience in data analysis and reporting
• Experience in database management and data integrity
• Experience of managing payroll
•  

We understand that you may not have all the knowledge, experience, and skills mentioned in the Job Profile Document. However, your interpersonal skills, passion to have a positive impact, commitment to our purpose, and ability to learn quickly and collaborate effectively will be equally important. If you wish to learn more about the role or if you are unsure about whether to apply, we encourage you to contact our recruitment team. 

What we can offer you

We provide a comprehensive benefits package to all our employees, including:

• Flexible working
• Focus on learning and development (internal career progression and training)
• Generous holiday entitlement
• Employer pension contribution
• Family-friendly leave and enhanced maternity pay
• Access to Inclusion Networks
• Daily clinical debriefing
• Employee Assistance Programme providing free 24/7 support and advice
• Employee Benefits Platform offering staff discounts, benefits and savings
• Eye Care Vouchers
• Flow & Restore yoga classes
• Meditation sessions
• Cycle to Work Scheme

How to apply

Please submit your CV and Supporting Statement through the recruitment portal. When applying for this role, kindly highlight in your Supporting Statement how your values, knowledge, transferrable skills, and experience align with each point within the following sections of the Job Profile Document:

• Values, Behaviours & Competencies
• Knowledge, Experience and Skills

Solace Women's Aid values diversity, promotes equity, and challenges discrimination. We encourage and welcome applications from candidates of diverse cultures, abilities, perspectives, and lived experiences. We have policies and processes in place to ensure that all employees are offered an equal opportunity in recruitment and selection, promotion, training, pay, and benefits. Our Inclusion Networks support staff with protected characteristics and offer inclusive spaces to connect.

We are a Disability Confident Employer and committed to an inclusive and accessible recruitment process. We anticipate and provide reasonable adjustments as needed and support employees who acquire a disability or long-term health condition, enabling them to stay in work. If you require any support to apply for this role, please email us

This service is run by women for women and is therefore restricted to female applicants under the Equality Act 2010, Schedule 9, and Part 1. Section 7(2) e of the Sex Discrimination Act 1975 apply. The post is exempt from the Rehabilitation of Offenders Act.

As part of safer recruitment practices, we carry out pre-employment checks including references, Disclosure and Barring Service (DBS) and right to work in the UK checks.

No agencies.

We have an exciting opportunity for a Finance Officer to join our Finance team based at our Scout Store in Lancing.

Job Title: Finance Officer 

Salary: £27,726 per annum, Band D, Level 3

Location:Scout Store, Lancing, West Sussex, BN15 8UG

Contract Type: Permanent

Working Hours: 35

We’re Scouts and everyone’s welcome here - all genders, races and backgrounds. Right across the UK, we help over 400,000 young people aged 4-25 gain skills for life and find their place in the world. We help them speak up, play their part and shine bright.  

About The Role:

As the Finance Officer you will be a key contact for all customer service enquiries.  You will be responsible for the daily banking process, allocating payments and preparing supplier payment runs.  You will also raise bank reconciliations and undertake reconciliation work as specified by the Finance Team leaders. 

As the Finance Officer, your Key Responsibilities will include: 

• Ensure account receivables and payables activities are performed accurately and timely in line with Finance timetables
• Ensure that financial transactions are accurate
• Be responsible for the accurate processing of authorised expense claims, direct debit payments, credit card statements and petty cash requests
• Preparation of balance sheets reconciliations as required including bank reconciliations
• Provide support to internal Account Handlers and Customer Service Team by answering enquiries relating to financial transactions

What we are looking for in our Finance Officer:

• Experience of working within an accounts department
• Experience of using computerised accounting systems
• Experience of using Microsoft Office
• Understanding of basic accounting concepts
• Experience of accounting packages
• Highly accurate with attention to detail
• Pro-active driven by achieving with a positive and enthusiastic attitude.

As our Finance Officer in return, we offer you:

• Work in a way that suits you, your role and your department
• Be proud to say you’re part of a team with Investors in People (Gold)
• Plenty of opportunity for learning and development
• 28 days holiday a year, plus bank holidays rising to 32 days after two years
• Four extra days to look after your family when they need you

We are proud to be a family-friendly employer and offer…

• Maternity/Paternity Leave
• Flexible working hours

Closing date for applications: 11:59pm Thursday 19th September 2024.

Interviews will be held in person at Scout Store, Lancing, West Sussex, BN15 8UG week commening Monday 23rd September 2024.

The Scouts is an equal opportunity employer, and we are committed to diversity and actively seeking applicants from a wide range of backgrounds.

Strictly no agencies.

We’re looking for a dynamic and experienced leader to assume the role of Director of Finance and Governance.

This is your opportunity to be at the heart of NZF, driving our financial strategy and ensuring robust governance that aligns with our mission to empower the UK’s Muslim community.

As part of our senior leadership team, you’ll play a pivotal role in guiding NZF towards its strategic goals with financial integrity, outstanding governance, and effective resource management.

Your work will be crucial in ensuring we continue delivering impactful programs that transform lives.

Goodman Masson are delighted to be supporting a leading Education Charity. This organisation is committed to transforming children's lives through collaboration, delivering engaging learning experiences, and providing exceptional professional development for staff.

They are looking for a Financial Accountant to support their team on a contract for 6 months, with scope for extension.

The Financial Accountant will support the central finance team by maintaining robust financial processes, preparing reports, managing payroll, and assisting with audits, budgets, and income tracking, ensuring compliance with organisational policies and safeguarding standards.

Key Responsibilities:

• Maintain and support robust financial processes in line with organisational policies.
• Prepare monthly cash book journals, bank reconciliations, and balance sheet control accounts.
• Process payroll journals, reconciliations, accruals, and prepayments.
• Assist in preparing annual budgets, forecasts, and management accounts.
• Provide ad hoc financial analysis, bench-marking, and audit support.
• Monitor income, raise sales invoices, and manage debtors and cash receipts.
• Process purchase orders, invoices, payments, and staff expenses.
• Administer bank accounts, maintain cash flow forecasts, and manage corporate credit cards.
• Oversee payroll processes, including overtime records and resolving payroll queries.
• Ensure compliance with safeguarding, health & safety, and data protection policies.

Person Specification:

Essential:

• Part-qualified or working towards an accounting qualification (e.g., ACCA, CIMA)
• Knowledge of financial controls, procedures, and accounting systems
• Experience preparing financial reports
• Strong communication skills and proficiency in Excel

Desirable:

• Experience in IRIS/PSF or the education sector
• Finance or accountancy-related degree (minimum 2:1)

Attributes:

• A self-starter with the ability to prioritise multiple projects
• Committed to professional development and the organisation's mission and values
• Demonstrates attention to detail, integrity, and confidentiality

This role offers an excellent opportunity for career development in a supportive and dynamic environment. We look forward to hearing from candidates who share their commitment to financial excellence and continuous improvement.

In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.

Financial Business Partner
£50,000 - £57,000 per year
12-18 month fixed term contract, Full-time
Hybrid working, 2 days a week in the office
Office based in Chelsea

Exciting opportunity for a Finance Business Partner to join a world class research institute and university college.  Top of the league for university research quality, my client are also in the top four centres worldwide for their specialist research and treatment.

Owing to internal promotion, this role will work in the organisations financial planning & strategy function, to ensure a high-quality business partnering and financial management service that is aligned with the organisation’s strategic priorities. 

Key areas of responsibility:

• Produce relevant, timely and accessible reports and ensure good dialogue to enable budget holders to monitor the financial position of their assigned budget(s)
• Working as a team with the other Finance Business Partners, work on the production of the monthly management accounts pack, ensuring timely and accurate reporting and incisive analysis and commentary
• Support budget holders to produce reasonable and considered budgets and forecasts within agreed timescale
• Working as a team with the other Finance Business Partners, work on budgeting and forecasting to ensure a timely process and a high level of accuracy and engagement

Who are we looking for?

• A formally qualified Accountant 
• Relevant experience in a finance business partnering setting
• An excellent communicator who is able to influence at all levels within the organisation.

My client is fully open to sector experience. As such we welcome candidates from industry, charity or practice backgrounds.

Job Opportunity with CGD Europe
 

• Job Title:           Finance Manager
• Location:           London, UK
• Salary:  £46,845
• Availability:       The post is immediately available, and the postholder should ideally be available to start as early as possible
• Closing Date:  9 September at 10:00 AM BST

CGD Europe (CGDE), an independent think tank in London, United Kingdom, seeks a highly motivated, dynamic, experienced Finance Manager to join the finance team. You will have strong financial management skills with experience in supporting grant-funded activity; be a qualified or part-qualified accountant; and have excellent communication and presentation skills, both verbal and written.

This is an exciting opportunity for an experienced, proactive, detail-oriented individual to enhance the finance function and make an impactful contribution to CGD Europe’s operations and mission in international development.

You will report to the Chief Finance, Planning, and Operations Officer (CFO) and work closely with CGD Europe’s Programme Teams and outsourced accounting team, with support from the HR and Finance Coordinator.

Responsibilities include:

Finance Function
 

• Work with the CFO, other senior management, and programme staff to develop annual organisational budget of over £7 million
• Develop and implement financial policies, procedures, and controls to ensure efficient and effective financial management, ensuring that policies and processes are well-understood by the wider organisation
• Design, implement and manage processes to develop financial forecasts, monitor budgets and programme funds, and reconcile accounts
• Produce financial reports (inc. month-end, year-end, management accounts, budget versus actual, etc) for senior management and Board of Trustees
• Implement internal controls to safeguard assets and mitigate financial risks.
• Review and process expense claims and invoices, working with the HR and Finance Coordinator and CGD Europe’s outsourced accounting team to ensure all employees and suppliers are paid promptly and accurately, that customers are invoiced, debts chased on a timely basis
• Oversee the full functionality of applications and systems related to all financial processes, including Sage Intacct and SAP Concur  
• Submission of annual P11Ds and other tax related returns to HMRC

Annual / Project Audits & Governance
 

• Coordinate project audits and the statutory audit process liaising with external auditors to ensure preparation, timely completion and submission of project and statutory accounts
• Assist CFO with audit(s)
• Assist the preparation of Board and Audit Committee papers

Finance Business Partnering
 

• Support the Programme and Institutional Advancement Teams with financial proposals, financial management and financial reporting relating to donor funds
• Establish and monitor systems and procedures to manage all contract and grant requirements
• Communicate matters relating to financial planning and operations, exchange ideas and best practice, develop excellent relationships with Programme Teams
• Ensure financial management information is presented in an accessible way and used as appropriate to monitor performance and to influence change alongside other data sources
• Work closely with Programme Teams to ensure proper allocation and utilisation of grant funds
• Develop financial reports on Sage Intacct to support Programme Teams in the financial management of their grants

Other
 

• Support the wider operations team and perform other duties as assigned
• Line management – While the current position does not involve line management, this managerial role may present opportunities for line management and mentoring in the future. Such responsibilities would include supervision and mentoring, providing guidance and support to facilitate the professional development of direct report(s).

Knowledge & Qualifications:
 

• Bachelor’s degree in Finance, Accounting or related field
• Relevant professional qualification (e.g. CIMA) in full or part
• Understanding of The Charities Statement of Recommended Practice (SORP)

Skills & Experience
 

• Experience of working in the charitable sector in the UK
• Relevant experience in a similar finance role with good attention to detail and a high level of accuracy
• Experience working with and integrating various financial systems and software programs: Sage Intacct (desirable), SAP Concur (desirable), and Salesforce (preferred)
• Experience in the development of financial systems and processes
• Experience in creating, analysing, and presenting financial information in an accessible way, using Excel and PowerPoint, to Trustees, senior management, staff members and others
• Proven ability to analyse numbers, produce budgets and forecasts, conduct variance analysis, and produce management accounts
• Proven ability to handle multiple grants simultaneously, prioritise tasks, meet tight deadlines across a wide range of activities and work under pressure
• Excellent written and verbal communication skills with the ability to communicate diplomatically in a diverse, multi-cultural environment
• Proven ability to develop positive relationships across the organisation and with external partners.
• Excellent organisational and interpersonal skills

How to Apply

Applicants should submit their resume and a statement stating how they meet the criteria for the role via CGD’s website.

It is a requirement for this role that the successful candidate has, or obtains, the right to live and work in the UK.

It is the expectation that the successful candidate will be within commutable distance to the offices based in SW1. The successful candidate will need to be in the office a minimum of two days a week.

We have an exciting opportunity for a new Head of Business Development.

At Thrive, we help people to improve their physical, social and emotional health through gardening. We primarily work with people with disabilities and health conditions. We:

• ·​ ​Deliver in-person Social and Therapeutic Horticulture (STH) programmes for people with disabilities,  health conditions or experiencing social isolation.
• · Provide free resources that help people garden at home, reducing the risk of poor health, and helping people to garden with specific long-term health conditions or disabilities.

• · Are the leading Social and Therapeutic Horticulture training provider in the UK, helping organisations, health and social care professionals and teachers deliver STH.

• · Advocate for access to STH services and are actively working to remove the barriers to the use of STH. within the UK.

  Thrive is an independent charity, primarily funded by donations, trusts and grants, paid for services and local authority funding. This role is based in England, it can be hybrid or office-based with some national travel and overnight stays. Please do get in touch to discuss.

About the role:

• With a growing awareness of the benefits of time in nature and gardening we want to realise opportunities to grow our impact. This role will lead on the identification and progression of income generating activities, working with colleagues to raise funds and enable the delivery of our charitable services.

·You’ll have a key role in making connections that lead to the growth of our Training, Education and Consultancy work. You’ll oversee our fundraising and philanthropy teams, guiding our skilled managers and teams as they work to strengthen Thrive’s financial sustainability. You’ll work closely with our Head of Marketing and Engagement to help us reach new audiences and grow our impact.

To succeed in this role, you will have a proven track record in leading business development through B2B contracts in the charity sector or have been overseeing a successful fundraising team. You’ll be someone who progresses work, an excellent communicator and collaborator, skilled in building sustainable partnerships that add value.

Appointment to this post will be subject to a satisfactory Disclosure and Barring Service check. Thrive complies fully with the DBS Code of Practice. Having a criminal record will not necessarily prevent an individual from working for Thrive.

To apply, please email recruitment with your CV and a written statement explaining how you meet the person specification and what you will bring to Thrive.

Closing date for applications: 9am on Friday 20th September 2024.

First round interview date to be confirmed

Type of role: Full time, permanent

Annual Salary:£28,000 to £31,000 (depending on location and relevant experience)

Holidays:25 days per year and  up to 5 discretionary  efficiency days

Location:                                         London, Victoria  or Manchester Ancoats

Working Hours & Pattern:             37,5 hours per week. Monday to Friday, 9am to 5pm (flexible)

Start date: As soon as practicable

Welcome to Ada!

We are the National College for Digital Skills, established in 2016 as the first new Further Education College in England since 1993. Our mission is: to educate and empower the next generation of diverse digital talent, and our values of Rigour, Resilience, Creativity, Curiosity and Collaboration sit at the heart of what we do and how we go about our work. We seek to harness tech as a positive tool for social mobility and improve the gender and ethnic diversity of the tech workforce.

We are a small, specialist college with c.500 students and apprentices on roll at present but with plans now well underway to grow to 850+ learners by December 2025 across our two fantastic new city centre hub campuses in London (Pimlico) and Manchester (Ancoats).

We stand apart from other Colleges due to:

• The quality of teaching, learning and assessment of computer science and related subjects
• Our fantastic progression outcomes for our learners
• The breadth and depth of our industry partnerships
• Our focus on outreach and learner diversity, especially those from more disadvantaged backgrounds
• Our high support, high expectations culture for staff and learners

We received ‘Good’, with Outstanding features, in our first Ofsted inspection in October 2018 and again in March 2023.

Job Purpose

The post holder will work cross-functionally to provide front-line administrative and transactional systems support to the People team and the Finance team. Within the HR/People elements of the role, the focus will be on day-to-day systems and process queries, recruitment, HR system support to Ada’s staff, compliance and general HR administration. This will require the post holder to have strong communication skills, strong attention to detail, and have the ability to manage and prioritise their workload.

To be successful in the role the post holder will:

• Have excellent organisation skills with the ability to structure processes and set up efficient systems to support Ada’s continued growth;
• Be consistent and accurate and have a keen eye for detail;
• Have experience in and be committed to following careful procedures to protect the sensitive personal data involved in this role;
• Have excellent numerical skills and good knowledge of Excel;
• Learn quickly, be adaptable, flexible and able to work in the ever-changing context of a growing organisation;
• Be able to take the initiative and demonstrate a creative problem-solving approach;
• Have well-developed interpersonal skills, working well independently and as part of a small team, and collaborating well with colleagues in person and remotely.

Role Responsibilities:

Finance Support: 60%

Support the Assistant Finance Manager in updating the Purchase Ledger:

• Ensure that purchase requisitions are received and processed on the accounting system in a timely manner,
• Ensure that all expenditure is recorded against the relevant nominal code and cost account, and that the correct VAT code is used,
• Ensure all suppliers’ invoices are attached to purchase requisitions on ApprovalMax
• Prepare mid and end of the month BACS payment run and ensure that suppliers are paid within payment terms,
• Receive and check all statements from suppliers,
• Investigate and action any issues that arise with regards to creditors,
• Regular review and maintenance of the outstanding purchase order and goods received notes report,

Support the Assistant Finance Manager in updating the Sales ledger:

• Ensure that all income is recorded against the relevant nominal code and cost account and that the correct VAT code is used,
• Ensure that all requests for sales invoices are processed and sent to debtors promptly,
• Ensure that all requests for sales invoices are monitored and chased so that the prompt payment is received

Petty Cash:

• Ensure that the disbursement of the funds, keeping records of those disbursements and requesting replenishment of the fund is done accordingly to the Petty Cash Policy;
• Ensure that the reconciliation of the business petty cash transactions is done on the bi-weekly basis in the Xero finance system.

Other finance duties:

• Support Assistant Finance Manager in preparation of the pay runs;
• Monitoring finance account inbox and dealing with staff, students and supplier queries to ensure they are quickly and properly resolved;
• Support staff in following the financial policies and procedures, such as: filling out charge card tracker, purchase orders, setting up new supplier;
• Support the Finance team in setting up a Fixed Asset Register and making sure it is kept up to date on a regular basis;
• Support the Finance Team with any other queries that may arise.

HR Support:

Recruitment

• To work with the HR Manager to draft adverts for posts being advertised, ensuring that they are well-written and engaging.
• To obtain quotes for advertising on various job boards and recruitment media channels in a timely and accurate fashion ensuring the best possible exposure for vacancies
• To coordinate interview/selection logistics including room bookings, diary management, scheduling and preparation of relevant materials and sending invites to candidates
• To support the HR Manager with the administration processes around onboarding and offboarding of staff including consultants, mentors, volunteers and governors.

Inbox Management & Staff queries

• To manage the recruitment inbox, responding to candidate and hiring manager queries in a timely manner
• To work with the HR Manager to manage the HR inbox, responding to staff enquiries in a timely manner recognising that some correspondence will be highly confidential and/or sensitive in nature.

Systems & Compliance

• To be the main point of contact for all HR system queries and to action all first-level system transactions, escalating more complex transactions to the Head of People & Talent or the HR Manager.
• To send out reference requests for all shortlisted candidates, chasing responses and passing on to the relevant line manager
• To maintain spreadsheets and trackers to ensure all relevant HR information is collected and collated (eg vacancies, DBS and other pre-employment checks, probationary periods, performance management, exit interviews.)
• To create and maintain electronic copies of  personnel files
• To support with the updating of the Single Central Record for all staff, volunteers, consultants, agency workers and governors
• Under the direction of the Head of People, issue relevant letters to staff in relation to Employee Relations (ER) matters ensuring that timelines are strictly followed, meetings arranged, notes/minutes taken and all paperwork, including checklists, is fully completed.
• To support the People team with all HR policies, processes and projects as required.

General Administration

• To provide accurate data for Education and Skills Funding Agency (ESFA) in monthly data returns,
• Liaising with CIVICA support team to seek advice on better use of MIS (REMS),
• Acquire data from primary and secondary sources and update database system REMS,
• Keeping up to date with the latest ESFA funding rules and regulations.

Additional duties:

• Undertake confidential shredding and filling,
• Coordination Support for the Finance or People/HR elements of staff on-site events

Person Specification

• Previous Officer/Administrator experience and used to working with limited supervision ideally in a Human Resources field.
• Ability to undertake administrative tasks and development of effective office systems and procedures
• Ability to use information technology for,word processing, spreadsheets and databases and excellent typing skills
• Ability to pick up new applications and software quickly
• Ability to work under pressure in a constantly changing and demanding environment
• Excellent written communication skills
• Excellent communication and interpersonal skills
• Excellent organisational and time management skills
• A good understanding of equal opportunities issues as they affect our stakeholders
• Strong stakeholder management, working with individuals across an organisation
• Aligned with the values of the College in their approach to their work.
• Perform duties with the highest level of confidentiality and have a strong sense of integrity

Other Requirements:

• Passion for working with young people and adults to help improve their life chances
• A commitment to on-going personal development
• A willingness to work flexibly and where necessary outside of normal working hours
• Suitable to work with young people and vulnerable adults in accordance with Government guidelines for safeguarding.

Variation to this Job Description

This is a description of the job as it is at present, and is current at date of issue. The duties and responsibilities described above are not exhaustive and additional assignments, duties or responsibilities may be required of this position. The job description will be reviewed and updated as necessary to ensure that appropriate revisions are incorporated, and that it relates to the job to be performed.

Safeguarding

We are committed to safeguarding and promoting the welfare of students and young people and we expect all staff to share this commitment. Any job offer will be conditional on various, appropriate, pre-employment checks including a satisfactory Enhanced Disclosure & Barring Service (DBS) check and Barred List Check, having the legal right to work in the UK and having satisfactory overseas criminal records checks, if deemed necessary, and supportive references.

Equal opportunities

Ada. National College for Digital Skills recognises that equality of opportunity and the recognition and promotion of diversity are integral to its strengths. The following principles apply in respect of the College’s commitment to equality and diversity:

• To provide and promote equality of opportunity in all areas of its work and activity;
• To recognise and develop the diversity of skills and talent within its current and potential community;
• To ensure that all employees and prospective employees of the College are treated solely on the basis of their merits, abilities and potential without receiving any unjustified discrimination or unfavourable treatment on grounds such as age, disability, marital or civil partner status, pregnancy or maternity, race, religion or belief, sex, sexual orientation, gender, gender reassignment, trans status, socio-economic status or any other irrelevant distinction;
• To provide and promote a positive working, learning, and social environment which is free from prejudice, discrimination and any forms of harassment, bullying or victimisation;
• To promote good relations between individuals from different groups.

Applicants with disabilities

Ada. National College for Digital Skills is keen to increase the number of disabled people it employs. We therefore encourage applications from individuals with a disability who are able to carry out the duties of the post. If you have special needs in relation to your application please write to us. 

How to apply for the role

Please submit your CV and a supporting cover letter outlining your interest in the role and the relevant experience you have in the subject field please write “Application  for Finance and HR Officer” followed by your name.

Closing date for applications:  Friday 20 September 2024 at 11.00

The role profile is in draft form and will be finalised in conjunction with the successful candidate, to provide the opportunity to shape the role and success factors.

Job Title: Senior Finance Officer 

Team: Finance 

Location: Hybrid (split between home-working and either London, Cardiff or Edinburgh)

Salary: £31,760 - £47,640 (Grade 3) (pending review)

It’s a very exciting time to join the Ramblers. We have been instrumental in helping Britain experience the great outdoors for almost 90 years. But we are looking to the future, not the past.

We know not everyone has the same access to the outdoors, so we’re continue to fight for change. We campaign, protect paths and lead walks so no matter who you are, you can enjoy the benefits of getting out into the fresh air and wide-open spaces.

We need your drive, knowledge, skills, and creativity to help us raise awareness of the Ramblers and what we stand for, helping the charity grow its supporter base and meet our brand goals. Ultimately, you will help open up the joys and wellbeing benefits of walking to many more people.

About us

You might know us for our group walks, thousands of which take place every week across England, Scotland and Wales.

But there’s a lot more to the Ramblers. Since 1935, we’ve been fighting for the public’s right to enjoy Britain’s landscapes. We do it through campaigning for changes in legislation, opening up green routes in cities, maintaining paths and signposts, saving lost paths … and so much more.

Purpose of Role

Reporting to the Head of Finance, the Senior Finance officer will lead on the day-to-day financial administration. They will provide a high standard of service in key financial and operational functions to include Accounts Payable, Accounts Receivable, Cash management and Banking.

Key responsibilities

• Oversight and maintenance of the purchasing system iDocuments including administrative role, setting up new users and ensuring workflows are configured correctly
• Matching invoices to purchase orders
• Reconciliation of supplier statements
• Preparation of BACS payment runs
• Liaison with colleagues and budget holders to ensure:

- Purchase Orders are raised in advance of spend being committed,

- Purchase Orders are correctly coded

- Invoices are correctly matched to POs

- Goods Receipts Notes are created promptly

• Collaborating with suppliers and colleagues to resolve queries, disputes, or outstanding invoices
• Ensuring supplier details are up-to-date, old details are removed and any change requests are checked in line with best practice
• Carrying out spot-checks on procurement documentation pre-audit
• Manage the filing, storage, archiving and security of documents meeting all Data Protection requirements and responsibilities

Month end tasks, including preparation and maintenance of:

• Aged Debtors reports, with detailed notes on overdue invoices
• Aged Creditors reports, with explanations about any outstanding invoices
• Deferred and accrued income balance sheet account reconciliations
• Accruals and prepayments schedules, to include posting month end journals
• Reconciliations between iDocuments purchasing system and SUNsystems finance system
• Income analysis and pipeline monitoring
• Ensure all Direct Debit payments and associated invoices are posted in the correct period and reviewed periodically
• Monthly credit card reconciliation
• Posting other month end journals as required

Ad-hoc finance team tasks:

• Support to annual audit process.
• Finance inductions for new staff members.
• Credit card administration

Quarterly tasks:

• Preparation of gift aid claim to HMRC

Impact

• Impact: This role is a key player in the finance team and will be crucial in ensuring the Ramblers’ finances are run professionally and efficiently, and our budget holders are well-supported to help them to manage the budgets for their areas.

Other

• Undertake such other duties as may be reasonably required of the post
• Engage and proactively develop excellent working relationships across the organisation

The Person

Qualification

• AAT Level 4 or CIMA/ACCA part-qualified (minimum)
• GCSE English and Mathematics or equivalent.

Knowledge, Skills and Experience

Knowledge: This section specifies the theoretical understanding or specific expertise needed for the role. 

• Knowledge of and experience in Accounts Payable, including making BACS payments
• Extensive experience of working within an Accounts Department preferably in the non-profit sector
• An understanding of basic book-keeping
• Solid working knowledge of Excel is essential
• Working knowledge of accounting systems (SUNsystems preferred)

Skills

This section details the specific abilities and competencies required to perform the job effectively:

• Exemplary attention to detail
• Strong verbal and written communication aptitude
• Strong proficiency with Microsoft Excel, as well as familiarity with accounts and purchasing software (experience with SUNsystems and/or iDocuments desirable)
• Ability to thrive under tight deadlines, exhibiting exceptional organisational and multi-tasking skills
• Able to identify coding inaccuracies and take appropriate corrective action
• Aptitude for identifying problems, generating solutions, and implementing them effectively
• Strong ability to manage time, prioritise tasks, and maintain orderly work processes
• Expertise in addressing user needs, resolving issues, and providing excellent service
• Ability to generate new ideas and approaches to improve processes or products

Experience

This section specifies the practical, hands-on experience required for the role:

• Proven experience of working in a finance team
• Experience working with different departments or teams within an organisation
• Knowledge of finance in the not-for profit sector

Personal Attributes

• Proactive communication with stakeholders and colleagues at all levels
• Self-starter: Takes initiative and is motivated to go beyond basic job requirements
• Dependable: Trustworthy and responsible, ensuring tasks are completed accurately
• Detail-Oriented: Pays attention to detail, ensuring accuracy and thoroughness in work
• Personable: Friendly and approachable, able to build rapport with colleagues and clients
• Innovative: Embraces new ideas and technologies to improve processes
• Willingness to learn and attend appropriate training and development courses and opportunities
• Commitment to excellence and being part of a high performing team

Salary on appointment

This statement outlines the salary policy for the job role.

• Salary Range: The role has a defined salary range from £31,760 (the minimum salary) to £47,640 (the maximum salary).
• Initial Salary Offer: The initial salary offer will be at the bottom of the range or possibly up to 10% above the base salary, depending on the candidate's skills and experience.

This approach is designed to ensure that new hires are compensated fairly but within the structured pay range for the role.

The Ramblers promote diversity and welcome applications from all sections of the community.

Values and Behaviours 

Our values are the core principles that guide us daily in our work and our membership of the Ramblers. We all share the passion that walking is for everyone and by living our shared values we can ensure the Ramblers is an organisation to be proud of. Our values will earn trust for the Ramblers brand which will allow us to open up a world of walking opportunities for even more people. 

 Inclusive – We make everyone feel welcome and part of the Ramblers community. We make sure we all feel respected and accepted and know our contributions make a difference in achieving our mission.   

  Inspiring – We strive to inspire people through the way we act and the things we say. We channel our passion and ambition so others are moved to help us achieve our mission.   

  Empowering – We empower and encourage each other to make a positive contribution to our teams and the Ramblers. We do all we can to make sure everyone has the ability, and feels confident, to take action.    

  Responsible – We take responsibility for ourselves and those around us seriously, by always acting in a safe and supportive way. We care about the environment and make sure we do what we say we will do.  

MLC Partners is working with a small housing charity, to recruit a Part-Time (2 days per week) Head of Finance who joins during a period of rapid and progressive change. The organisation punch well above their weight with the impact they have on the communities they serve and have exciting plans to increase this impact over the 2020s.

Main responsibilities of the role include:

• Producing the annual accounts and supporting the Resources Director with day-to-day operational financial issues.
• Work with the SMT to understand their current service from finance and develop new ways of working to improve this.
• Delivery of monthly management account packs for the exec team, providing high level insight into the numbers.
• Lead, manage and develop a small transactional team, upskilling them to utilise the new systems and processes.

The successful candidate will:

• Either hold a recognised finance qualification or be significantly qualified by experience
• Have experience working within the charity or housing sectors
• Ideally have been a FM/FC/HoF within another small not-for-profit organisation, understanding the challenges that smaller organisations face.

As a 2 day per week role, this could well suit many demographics and a variety of life situations. My client is open minded to someone combining this position with another part-time role, or for the hours to be split over more days in the week.

Please don’t delay in applying as this role will likely move quickly and be filled before the official closing date. For more information, or to have an informal discussion about your job search, please contact Jamie at MLC Partners for more information.

Are you an immediately available Finance Administrator who is looking for your next role?

Are you passionate about arts and drama? If so then this Finance Administrator role is the right role for you.

Job title: Finance Administrator

Duration: 3 months (possible extension)

Location: A very short walk from Goodge Street Underground Station

Contract type: Temporary

Hours: Full time - Hybrid working

Working for this prestigious arts charity you will support the wider finance team in ensuring the finance operation are completed and delivery in a timely manner.

Your duties as Finance Administrator will include;

• Process purchase ledger invoices
• Setting up payment runs
• Setting up new suppliers
• Managing the finance inbox
• Assisting with ad hoc month end and reconciliation work

In this busy and diverse role you will have to manage a variety of tasks and will have direct communication with internal and external stakeholders. The skills you will bring to your role as Finance Administrator will include;

• Processing purchase ledger invoices
• Knowledge of debits and credits
• Prior experience of working in a similar role
• Working knowledge of a accounting system such as Access Dimension

If you are immediately and interested in applying for the position of Finance Administrator through TPP Recruitment then please do so by sending your CV to

We want you to have every opportunity to demonstrate your skills, ability and potential; please contact us if you require any assistance or adjustment so that we can help with making the application process work for you.