Permanent jobs for the Arts, Culture and Heritage sector

A fantastic opportunity has arisen for a Financial Accountant with a Japanese cultural institution, on a full-time (35 hours per week), FTC (to March 2029) basis. As Financial Accountant you will be responsible for supporting the delivery of accurate financial accounting, compliance and reporting across all entities.

Please note, there is hybrid working in place with this organisation with a minimum of 1 day per week required in their central London office.

As Financial Accountant, you will:

- Support the delivery of month-end and year-end accounting processes across all entities, ensuring financial records are complete, accurate and supported by appropriate documentation

- Lead the preparation and coordination of specific financial reporting and supporting schedules, ensuring accuracy, completeness and compliance with reporting requirements

- Prepare VAT returns and supporting documentation across all entities

- Support the operation and monitoring of procurement and purchase order processes

- Coordinate audit schedules, reconciliations and supporting documentation

The successful applicant will:
- Have significant demonstrable experience in finance, in a similar role, such as a management accounting or financial accounting role
- Be at least a part qualified accountant
- Have strong Excel and financial system skills

- Have experience supporting month-end processes and balance sheet reconciliations

- Have strong technical accounting and reconciliation skills

- Have excellent communication skills, both written and verbal

If this sounds like you and you're keen to hear more, please do get in touch ASAP!

Please note, only successful applicants will be contacted with further information.

As leading charity recruitment specialists and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.

A fantastic opportunity has arisen for a Financial Planning and Analysis Manager with a Japanese cultural institution, on a full-time (35 hours per week), FTC (to March 2029) basis. As Financial Planning and Analysis Manager you will be responsible for leading financial planning, budgeting, forecasting, management reporting and business partnering activities across all legal entities.

Please note, there is hybrid working in place with this organisation with a minimum of 1 day per week required in their central London office.

As Financial Planning and Analysis Manager, you will:
- Lead the annual budgeting process across all entities and departments, ensuring alignment with organisational objectives and priorities

- Lead the production of management accounts, performance reports and financial dashboards for senior management, Board and Committees

- Act as a trusted finance partner to budget holders and operational managers

- Lead payroll, establishment and workforce analysis in partnership with HR and the Financial Controller

- Support evaluation of commercial performance across retail, hospitality, venue hire and other income-generating activities

The successful applicant will:
- Have significant demonstrable experience in finance, in a similar role, ideally within a cultural, arts, public sector or not-for-profit environment
- Be ACA, ACCA, CIMA (or equivalent) fully qualified
- Have experience leading budgeting, forecasting and financial planning processes

- Have experience producing management accounts and performance reporting
- Have excellent communication skills, both written and verbal

If this sounds like you and you're keen to hear more, please do get in touch ASAP!

Please note, only successful applicants will be contacted with further information.

As leading charity recruitment specialists and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.

Job Title: Director’s Assistant & HR Coordinator

Hours: 28 hours per week (4 days)               

Salary Scale: £32,591 – £35,524 pro rata*

Duration: Permanent

Pension: 6% employer pension contribution

Holiday: 26 days plus bank holidays pro rata 

Reports to: HR Manager

The appointment is subject to a satisfactory DBS check 

We particularly encourage and welcome applications from people from backgrounds which are underrepresented in museums and galleries, including people from low-income backgrounds, people from Black, Asian and ethnically diverse backgrounds and disabled people.

*Appointments are made at the start of the salary scale, with annual pay progression based on satisfactory performance. In addition, the salary scale is reviewed annually in the light of cost of living and operational budgets.  

About the Role

The South London Gallery is seeking an organised, proactive and personable Director’s Assistant & HR Coordinator to provide essential support to both the Director and the HR Manager. ​

This varied and rewarding role combines coordination and administrative assistance across the SLG’s people and culture function with crucial administrative and PA support for the Director. The postholder will play an important role in ensuring the smooth running of day-to-day operations, supporting staff and organisational processes, and contributing to a positive, inclusive and collaborative working environment.

This is an excellent opportunity for someone looking to develop their career in people management, arts administration, or organisational development. 

The closing date for applications is Monday 29 June, 12pm. Applications received after that time cannot be considered.

An online information session about the role will take place on Thursday 18 June, 6pm. Further information is available on our website

Job Title: HR Manager

Hours: 21 hours per week (3 days)               

Salary Scale: £38,313 – £44,492 pro rata*

Duration: Permanent

Pension: 6% employer pension contribution

Holiday: 26 days plus bank holidays pro rata 

Reports to: Deputy Director

The appointment is subject to a satisfactory DBS check 

We particularly encourage and welcome applications from people from backgrounds which are underrepresented in museums and galleries, including people from low-income backgrounds, people from Black, Asian and ethnically diverse backgrounds and disabled people.

*Appointments are made at the start of the salary scale, with annual pay progression based on satisfactory performance. In addition, the salary scale is reviewed annually in the light of cost of living and operational budgets.  

About the Role

The South London Gallery is seeking an experienced and values-driven HR Manager to lead and develop an inclusive, supportive and people-centred working culture across the organisation. ​

This pivotal role champions employee wellbeing and equity, diversity and inclusion, ensuring that our people policies, practices and culture reflect the SLG’s core values. Working closely with staff at all levels, the postholder will play a key role in fostering a culture in which everyone feels valued, supported and able to thrive.​

The HR Manager is responsible for leading the SLG’s day-to-day People function and will work closely in collaboration with the Director’s Assistant & HR Coordinator to provide support for Line Managers and Senior Leaders across the team. In addition to strategic working, the postholder will lead on processes relating to recruitment, employee relations, training and development, reward strategy and employee engagement

The closing date for applications is Monday 29 June, 12pm. Applications received after that time cannot be considered.

An online information session about the role will take place on Thursday 18 June, 6pm. Further information is available on our website

A fantastic opportunity has arisen for a Financial Controller with a Japanese cultural institution, on a full-time (35 hours per week), FTC (to March 2029) basis. As Financial Controller you will be responsible for leading the financial control, compliance and reporting framework across all the organisation’s entities.

The role ensures robust financial management, effective governance and regulatory compliance, while providing high-quality financial information, insight and support to enable informed decision-making and long-term organisational sustainability.

Please note, there is hybrid working in place with this organisation with a minimum of 1 day per week required in their central London office.

As Financial Controller, you will:
- Lead the financial control environment across all legal entities, ensuring accurate accounting records, appropriate controls and compliance with statutory, regulatory and organisational requirements

- Lead the year-end close process and preparation of statutory accounts for all entities under the direction of Finance Director

- Oversee cash flow management, treasury operations, banking relationships and working capital controls

- Oversee VAT compliance across all entities, including review of returns and supporting documentation

- Ensure effective financial oversight of procurement, purchase order controls, and delegated authority arrangements

- Lead, develop and support the Finance Accountant, Accounts Executive and Accounts Assistant

The successful applicant will:
- Have significant demonstrable experience in finance, in a similar role, ideally within a multi-entity organisation, including knowledge of charity or not-for-profit accounting
- Be ACA, ACCA, CIMA (or equivalent) fully qualified
- Have experience preparing statutory accounts and managing external audits
- Have experience managing VAT, tax and regulatory reporting requirements
- Have excellent communication skills, both written and verbal

If this sounds like you and you're keen to hear more, please do get in touch ASAP!

Please note, only successful applicants will be contacted with further information.

As leading charity recruitment specialists and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.

Making Music is the UK association for leisure-time music groups. We represent over 3,900 groups comprising around 200,000 musicians of all types, genres and abilities.

The Chief Executive provides strategic leadership for Making Music and its trading subsidiary, working closely with the Chair, Board of Trustees and Senior Management Team to develop and deliver the organisation’s mission, strategy, and long-term sustainability. The CEO oversees sound organisational and financial management, leads on governance and compliance, develops a motivated team, and champions best practice.

As a membership focused charity, Making Music places leisure-time music groups at its heart. The CEO ensures members’ voices inform strategy, services and advocacy, maintaining visibility and accessibility while fostering trust and engagement across a diverse national community.

The CEO leads external advocacy, lobbying, and partnership development, acting as an ambassador for Making Music and the wider leisure-time music sector. They represent the organisation and its members in the media, to policy makers, partners, stakeholders and funders; to strengthen recognition of the social, cultural, and wellbeing value of community music-making.

The Commercial Events team manages all aspects of commercial venue hires across Southbank Centre as well as cultivation/fundraising & other internal events. We're best known as the home of the BAFTAs, BFI Film Festival, many high profile film premieres and the graduation venue of choice for most of London’s top Universities.

Please download the attached Job Description for a full overview of this role's responsibilities.

The annual salary stated is based on the Full-Time Equivalent (40 hours per week). If the job is part-time, the weekly hours will be stated within the advert.

The deadline for applications is 23:59 on the closing date for the job posting.

We endeavour to keep job adverts open for at least two weeks for prospective applicants to apply. However, if we receive a high volume of applications for a role, we reserve the right to close the vacancy early. Therefore, we encourage you to submit your application as early as possible to ensure consideration for shortlisting.

Please note, applications sent via Email or 3rd party agencies will not be considered.

Need reasonable adjustments? Please contact us so we can help make the application process accessible to you. Be sure to include the job you are applying for and your full name.

Key Responsibilities

• Manage the successful and efficient conversion of enquiries to confirmed and contracted business. 
• Develop and execute a plan for sales activates including sales calls, presentations, tradeshows and market relevant activates.
• Develop long term, collaborative partnerships with key clients where a mutually beneficial relationship can support the aims of the Southbank Centre. 
• Liaise with other departments to maximise the income generating opportunities for Southbank Centre in areas including events, sponsorship and membership. 
• Develop a range of marketing tools to maximise hires across site, including ensuring web pages are up-to-date and identifying advertising opportunities.

Skills & Experience

• Proven sales ability with a track record of securing and developing new income across multiple sites - Has a clear understanding of the events industry and can demonstrate transferable skills to this role.
• Has experience marketing a multi-site and multi-event venue.
• Is able to work well and communicate with a wide range of people with tact and diplomacy, including Southbank Centre’s key stakeholders.
• Can demonstrate a keen interest in and appreciation of Southbank Centre and a belief in its mission.

GRANTS MANAGER

Location: The Music Works Hub, Gloucester/Remote Hybrid (minimum 2 days/week in the Gloucester Hub)

Contract: Permanent Hours: Full-time, 37.5 hours, part time 0.8 considered

Report to: Head of Fundraising

Salary: £32,000–£34,500 Closing Date: Monday 29th July, 5pm, although short-listing will be on a rolling basis, and we reserve the right to close recruitment early if the right candidate is found. 

ABOUT US

The Music Works (TMW) is a Gloucestershire charity that transforms young lives through music. We’re specialists in working with young people in challenging circumstances to help them reach their full potential in music, learning and life. We work with over 4,000 young people a year in schools, through open access and referral programmes at our inclusive music hubs in Gloucester, and the Forest of Dean and via our Creative Careers programmes. Our approach is youth-led, with young people involved at every stage of planning and delivery. Here is an introduction to our work: About The Music Works

THE ROLE

We’re looking for an experienced and motivated Grants Manager to join our fundraising team and support the development of our grants and trusts income, from research and writing through to reporting and funder relationships. The successful candidate will play a central role in the fundraising team, working closely with the Head of Fundraising to manage the end-to-end process of our trusts and foundations income.

Core responsibilities will include writing and submitting funding applications, managing active grants and funder communications, leading on reporting, and maintaining our funder stewardship plan. This role would suit someone with a proven track record in trust and foundation fundraising who is confident working independently, motivated by making a difference, and ready to play a key part in sustaining and growing our work.

Lead change through music. Shape young lives.

Chief Executive - AudioActive

Location: Sussex (Brighton & Worthing base, with regional travel)
Salary: c. £65,000
Contract: Full-time, permanent

About AudioActive

AudioActive is an ambitious youth music charity using creativity to transform young people's lives. Working across Sussex, they support young people - particularly those facing disadvantage - to build confidence, find their voice and progress into education, employment and the creative industries.

With strong local roots and growing national recognition, AudioActive combine youth work, music culture and evidence-led practice to create lasting social impact.

The Opportunity

AudioActive are seeking a new Chief Executive to lead the organisation into its next phase of impact and growth.

Reporting to the Board, you will set strategic direction, strengthen financial sustainability and lead a values-driven organisation through a period of transition and opportunity. This is a high-impact role combining strategy, cultural leadership, external influence and hands-on organisational leadership.

What You'll Do

• Set direction - lead and deliver a clear, ambitious strategy
• Lead people and culture - foster an inclusive, high-performing and youth-centred organisation
• Drive sustainability - develop income, partnerships and long-term resilience
• Champion safeguarding and inclusion - ensure young people remain safe, heard and at the heart of decisions
• Be our voice - represent AudioActive with funders, partners and across the sector
• Deliver impact - strengthen evidence, learning and outcomes for young people

About You

You are a values-led, emotionally intelligent leader with the credibility and judgement to lead a mission-driven organisation.

You will bring:

• Senior leadership experience with strategic and operational responsibility
• A track record of leading change, growth or organisational development
• Experience of fundraising, business development or income generation
• Strong financial and governance oversight
• The ability to build partnerships and influence at a senior level
• A deep commitment to young people, inclusion and safeguarding

A connection to music, youth or creative sectors is highly valued.

Why Join

• Lead a respected, high-impact organisation at a pivotal moment
• Shape strategy and growth with real autonomy
• Work at the intersection of youth, culture and social change
• Make a tangible difference to young people's lives

Recruitment Timeline:

To ensure equitable access to information and uphold AudioActive's commitment to Equity, Diversity and Inclusion, the charity has hosted a Q&A webinar in place of individual informal calls with the Chair/Outgoing CEO.

Application Deadline: 5pm, Monday 15th June 2026

First Interviews: w/c 6th July 2026

Final Interviews: w/c 13th July

How to Apply

Charity People Ltd is acting as a recruitment agency advisor to AudioActive on this appointment. Interested candidates are invited to submit a CV to Senior Appointments at Charity People and request a candidate pack in the first instance. For an informal conversation about the role or if you have further questions prior to applying, please contact Fabrice Yala or Tiku van Houtem or send an email to Senior Appointments at Charity People

We want you to have every opportunity to demonstrate your skills, ability, and potential; please contact us if you require any assistance or adjustment so we can help make the application process work for you.

Charity People is a forward thinking, inclusive organisation that actively and deliberately promotes equity, diversity and inclusion. We know organisations thrive when inclusion is at the forefront. We evidence our commitment by matching charity needs with the skills and experience of candidates irrespective of background e.g. age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we believe that greater diversity leads to greater results for the charities we work with.

Safeguarding and Safer Recruitment

Any offer of employment will be made subject to the receipt of satisfactory references and, where relevant, a Disclosure and Barring Service (DBS) check in line with our Safer Recruitment Policy.

AudioActive operates within robust safeguarding standards and procedures. We are fully committed to creating a safe environment for the children, young people and communities we work with. As such, we carry out comprehensive checks on all potential new staff to deter individuals with harmful intentions and reduce the likelihood of unsafe practice.

All staff who work directly with children, young people, or have access to confidential information will be required to complete an enhanced DBS check. In line with the Rehabilitation of Offenders Act 1974, applicants are required to disclose any unspent criminal convictions. Certain roles, particularly those involving work with children and vulnerable people, are exempt from the Act and may require disclosure of all convictions, including those that are spent. This will be clearly outlined in the recruitment materials for such roles.

Entelechy Arts is seeking to better reflect the communities we work with​​. This means we want the people that run the organisation to have personal experience of the disabling barriers that many of our community face, and who understand the systems we seek to change​​. 

This role will require passion for social justice and advocacy for many of the most marginalised people in our society. If you self-define as d/Deaf or Disabled and have lived experience of the challenges facing our communities, then please get in touch. 

This is an opportunity to work with our members, our team, our board and our community of artists to help drive our ambitions forward. We will be flexible around your ​​support needs and workplace access requirements. We are open to considering co-leadership proposals, so long as at least one person has the lived experience detailed above. 

What you can bring:

You do not need to meet everything on this list (we will provide support for learning new skills), you just need ideas, energy and lived experience.

● A deep understanding of and advocacy for the power that creativity can have in transforming people’s lives.

● Commitment to collaboration with a core team of 8 staff and key freelancers to cocreate Entelechy’s vision.

● Passion for fundraising, identifying funding opportunities and new sources of income.

● Ability to work with a diverse board of trustees and wide range of funders.

● Knowledge of the creative health world, and drive to build relationships with other arts organisations, charities, and service providers.

● The desire to build confidence (your own and the team’s) and to hold overall responsibility for all aspects of the organisation and its representation externally.

Deadline:

Monday 29th June at 5pm

Salary: 

£52,000 (£65,000 per annum, pro rata 4 x days per week). 

Benefits include 25 days annual leave pro rata, and workplace pension. 

Start date: 

We know that changing jobs, relocating, or making life changes can take time, so we are flexible with a start date​.​ 

Ivy Rock Partners is delighted to be partnering with the Royal Academy of Dramatic Art (RADA) to recruit its new Finance Director.

About RADA

For over 120 years, RADA has been at the forefront of dramatic arts training, educating generations of actors, directors, writers, producers and technical artists who have gone on to shape theatre, film and television around the world.

This is an exciting moment to join one of the UK’s most prestigious cultural and educational institutions. As part of its next phase of development, RADA has created this new Finance Director role to strengthen strategic financial leadership, organisational resilience and decision-making across the RADA Group.

About the role

Reporting to the Principal & CEO, the Finance Director will lead the finance function across RADA and RADA Business Ltd.

The role will include:

• Providing strategic financial leadership across the RADA Group.
• Ensuring effective financial management, reporting, planning and control.
• Leading budgeting, forecasting, cash flow management and financial modelling.
• Overseeing statutory accounts, management accounts and the annual external audit process.
• Maintaining strong financial controls, risk management processes and compliance frameworks.
• Managing treasury, tax and regulatory matters, including charity, education and company requirements.
• Providing clear financial advice to the Principal, Council, committees and senior colleagues.
• Working closely with the Managing Director of RADA Business to support profitability and alignment with strategic objectives.
• Leading, developing and motivating a high-performing finance team.

About you

RADA is seeking an experienced and collaborative finance leader who can combine strategic insight with strong financial control and operational delivery.

You will bring:

• Strong technical finance expertise.
• Experience of financial planning, reporting, audit, risk and compliance.
• The ability to provide clear, insightful advice to senior leaders, trustees and committees.
• Excellent stakeholder management and communication skills.
• A commitment to continuous improvement, accountability and high-quality service delivery.
• The motivation to contribute to the future of a world-renowned charitable and educational institution.

How to apply

The recruitment process is being undertaken by Ivy Rock Partners on behalf of RADA.

Our client, a world-leading Performing Arts organisation, are looking for a Head of Data & Systems. The successful candidate will be supporting four sites across London and will be responsible for around 550 colleagues across the organisation.

The Head of Data and Systems is responsible for ensuring that all parts of the organisaton’s infrastructure runs smoothly and securely, using it to improve processes and efficiency. This post reports to the Director of Finance, Data and Systems.

Responsibilities:

· Lead a review of departmental delivery and propose a roadmap for improvement. Sharing KPI frameworks and measures as required.

· Lead strategic planning for IT systems, building strong relationships with stakeholders to anticipate and understand future needs to meet the organisation strategic objectives.

· Ensure that the organisation has the IT infrastructure needed to support the business and maintain a roadmap of improvements and maintenance.

· Ensure the smooth running of service delivery and positive user experience.

· Manage the IT budget and ensure that value for money is achieved.

· Provide clear, effective and visible leadership to the IT team, ensuring that all team members are stimulated, motivated and guided to contribute fully to the success of the organisation.

· Develop talent within teams, reviewing and measuring performance, building confidence and growing skills.

· Implement robust security measures to protect the organisation from cyber threat and ensure the team stay up to date with industry best practice

Essential Skills:

· Relevant IT qualification or equivalent experience in IT governance.

· Ability to be ‘on call’ for emergencies and business continuity recovery

· Experience of managing risk and Cyber security.

· Experienced IT leader, with a customer focused approach.

· Experience of public, private and hybrid cloud environments.

· Results-driven with a proven track record of high achievement through data and systems teams.

· Demonstrable experience in project management, driving organisation-wide initiatives, through collaboration.

· Strong negotiation and vendor management skills.

· Strong strategic planning skills with the ability to translate business needs to data and systems solutions.

· Ability to lead and monitor several projects concurrently.

· Excellent communication and relationship management skills, with ability to articulate messages to technical and non-technical audiences.

· Experience of procurement to achieve best value for the organisation.

· Ability to respond to changing circumstances.

· Well-developed change management skills with the ability of understand the strategic “big picture” and set a clear direction.

· Ability to translate ideas into effective action speedily and within a finite budget.

· Ability to work collaboratively and bring teams together into a cohesive and effective unit.

· Able to demonstrate a commitment to diversity and inclusion.

· Convincing presentation and interpersonal skills, with the ability to negotiate with a broad range of stakeholders.

Please apply online today for a confidential chat about this wonderful role which gives the postholder ample opportunity to make a real difference.

Advert closing date: 21st June 2026 .

Technical Lead – Estates
East London
£55,000-£59,000 salary + excellent benefits

A major national cultural institution is seeking an experienced Technical Lead to oversee engineering operations across its East London museum sites.

This portfolio includes a collection store, a newly developed museum and a high-footfall family site — all requiring robust mechanical, electrical and life safety systems to protect collections and ensure a safe, seamless visitor experience.

The Role

You will take responsibility for the performance, compliance and optimisation of all M&E and life safety systems across the estate.

Key responsibilities:

• Delivering planned and reactive maintenance

• Ensuring full statutory compliance across M&E, public health and life safety systems

• Managing MEP and life safety contractors, monitoring KPIs and service performance

• Maintaining environmental conditions within collection spaces

• Monitoring utilities and driving energy efficiency

• Delivering minor works and refurbishment projects

• Assessing system condition and recommending remedial works

• Supervising contractors in line with CDM and building safety legislation

• Acting as technical lead on capital projects and commissioning

• Managing budgets and procurement processes

• Participating in a 24/7 emergency response rota

• Embedding sustainability and inclusive working practices

About You

You will hold a recognised qualification (or equivalent experience) in mechanical, electrical or building services engineering.

You will bring strong technical expertise, experience managing hard FM contracts, and a thorough understanding of statutory compliance within complex, public-facing buildings. Confidence using BMS and CAFM systems is essential.

Organised, accountable and collaborative, you will be comfortable managing multiple priorities in a live operational environment.

Get in touch with Rosemary from Allen Lane for more details

We kindly ask recruiters or agencies not to contact us about this role as we're managing this process directly. Due to the volume of agency enquiries, we're unfortunately unable to respond to each one individually.

Location: Reading, Hybrid (at least once per month to Reading Office)

Hours: 21 hours per week

Salary: £30,124 pro rata £17,097.41 for 21 hours per week

Contract Type: Permanent, Part Time

Campaign Closes: 22nd June 2026

Interviews: First stage: 24th/25th June 2026,

                Second stage: 30th June 2026

On occasion, we may close a vacancy early if we receive a high volume of applications. We therefore encourage interested candidates to apply as soon as possible, as we will be shortlisting on a rolling basis.

Core Purpose

To deliver high quality, accurate, and responsive financial support that ensures the smooth operation of Make-A-Wish finance function. This role is central to maintaining the integrity of financial data through timely processing of transactions, effective communication with stakeholders, and diligent reconciliation of accounts. By supporting both internal teams and external partners, the role helps uphold financial compliance and operational efficiency, enabling Make-A-Wish to focus on granting life-changing wishes to children with critical illnesses.

Key Responsibilities

Customer and Communication Support

• Monitor the finance mailbox daily, ensuring all emails are reviewed and responded to in a timely, professional, and accurate manner. Provide first-line support for internal and external customer queries, escalating complex or unresolved issues to the appropriate team member or manager.
• Handle incoming calls to the finance team, offering courteous and knowledgeable assistance. Accurately log call details and follow up on outstanding queries to ensure resolution and customer satisfaction.

Sales and Purchase Processing

• Process sales invoices accurately and efficiently in accordance with MAW’s financial procedures, ensuring correct coding, VAT treatment, and timely dispatch to customers.
• Set up new customers and suppliers on the finance system, verifying all required documentation and approvals are in place. Maintain accurate and up-to-date records to support compliance and audit readiness.
• Process purchase ledger invoices (approx. 360 per month), ensuring they are matched to purchase orders, coded correctly, and approved in line with internal controls. Resolve discrepancies promptly to avoid payment delays.
• Create payment runs and upload onto the bank for approval, ensuring approvals are obtained in a timely manner

Reconciliations and Debt Management

• Perform supplier statement reconciliations regularly, identifying and resolving aged or unmatched items. Liaise with suppliers and internal stakeholders to ensure accounts are accurate and up to date.
• Monitor outstanding sales invoices, escalating overdue items to the relevant ‘requestor’ or budget holder. Support the credit control process by providing timely updates and assisting with follow-up actions.
• Conduct income reconciliations on a regular basis, ensuring all income is accurately recorded and discrepancies are investigated and resolved.
• Reconcile balance sheet accounts as assigned, maintaining clear audit trails and supporting documentation for all entries.

Expense and Credit Card Management

• Process monthly credit card statements, ensuring all transactions are supported by receipts, correctly coded, and approved in line with company policy.
• Review and process employee expense claims, checking for accuracy, policy compliance, and appropriate authorisation before submission for payment.

Inventory and Stock Control

• Conduct stock takes at agreed intervals, working with relevant departments to ensure accurate counts and investigate variances. Support the maintenance of accurate stock records in the finance system.

Financial Recording and Reporting

• Post and process journal entries for accruals, prepayments, and other adjustments to ensure the general ledger reflects accurate and complete financial information. Maintain supporting documentation for all entries.

Continuous Improvement

• Identify process improvements and opportunities for automation, making recommendations to line manager and supporting implementation

General and Ad-Hoc Support

• Support with ad-hoc finance tasks as required, including data entry, reporting, and assisting with audits or internal reviews.
• Provide cover for team members during periods of absence, ensuring continuity of service and workload management. Take on additional duties as appropriate to the level of the role and contribute to team objectives.

Essential Criteria

• Proven experience in a finance or accounts role, with a solid understanding of financial processes such as invoicing, reconciliations, and ledger management.
• Strong attention to detail and accuracy in data entry and financial reporting.
• GCSE Maths or equivalent, grade 4/5 (C) or above.
• Excellent communication skills, both written and verbal, with the ability to respond professionally to internal and external queries.
• Ability to work independently and as part of a team, managing workload effectively and meeting deadlines.
• Proficient in using finance systems, particularly Xero and Microsoft Office applications, especially Excel.
• Demonstrated ability to handle confidential information with integrity and discretion.
• Strong organisational skills and a methodical approach to problem-solving.
• Willingness to learn
• Positive and ‘can do’ attitude

Desirable Criteria

• Experience working within a charity, non-profit, or mission-driven organisation.
• Experience with stock control or inventory management.
• Knowledge of VAT and basic accounting principles.
• AAT qualification or working towards a relevant finance qualification.
• Experience supporting audits or financial reviews.
• Willingness to take on additional responsibilities and support team members during absences.
• Proficiency in finance systems, Lightyear & JOIIN