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Onsite Administrative Assistant

Roots Academy

Remote

Unpaid role, expenses paid

Voluntary

Actively Interviewing

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Job description

About Roots Academy.

Roots Academy’s Vision.

A generation of young Muslims who embody and promote a God-centred way of life.

At Roots Academy, we’ve built a learning experience that’s changing the lives of the ummah’s future leaders, change-makers and visionaries. Our Mission is to deliver a structured and transformative education in the Essentials of Islam in a way that lowers barriers to access, develops a deep certainty, and inspires action.

Why Does Roots Academy Exist?

Crisis of Faith: 1 in 4 young Muslims are leaving the religion due to various factors, primarily the pervasive anti-religious content and temptations they encounter online and offline.

Roots Academy exists to bridge this gap by providing a structured and transformative Islamic education that speaks directly to the needs and challenges of young Muslims today, delivered in an engaging and accessible form that removes barriers to access and provokes thought and action.

Role Summary.

The Onsite Administrative Assistant will provide essential operational and administrative support for the Roots Academy Essentials Onsite Program. This role will help ensure smooth communication, accurate documentation, and effective coordination between internal team members, instructors, campuses, and students. The ideal candidate is detail-oriented, organised, and proactive in maintaining digital records and supporting program onboarding processes.

Key tasks

Create and send calendar invites for recurring and ad-hoc meetings.
Manage, document and accurately store internal meeting minutes.
Share action items and follow-ups in a timely manner.
Track and record university campuses that have registered interest in hosting the Essentials Onsite Program.
Prepare and manage Google Drive folders containing onboarding documents for university ISocs and MSAs we partner with.
Verify that all instructors, campuses, and student ambassadors are correctly assigned on the Roots Digital Platform.

What we’re looking for

Strong organisational and administrative skills.
Comfortable using digital tools such as Notion, Slack, Google Drive, and scheduling platforms.
Excellent written communication skills.
Ability to remain organised and manage deadlines efficiently.
Experience in administrative support or program coordination preferred.

What we have to offer

Be part of a team of 100+ dedicated volunteers across the UK, Ireland, Canada, US, UAE and Australia.
Receive continuous rewards for those that seek Islamic knowledge from the Roots platform.
Be a part of a growing organisation that aims to revive and educate Muslims from a grassroots perspective.
Receive in-house tarbiyah sessions to develop your deen.

Please note this is an unpaid volunteer position.

Volunteers are entitled to claim expenses incurred for food, travel and equipment, in line with our Expenses policy.

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Roots Academy View profile

Registered Charity

We teach structured, engaging and transformative face-to-face foundational Islamic education to Young Muslims across the UK and internationally.

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Posted on: 11 December 2025

Closing date: 11 February 2026 at 13:03

Tags: Administration, Communications, Education, Faith-Based

The client requests no contact from agencies or media sales.

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HR Admin Assistant (Volunteer - Project Basis)

Quilombo UK

Remote

Unpaid role, expenses not paid

Voluntary

Actively Interviewing

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Job description

Job Title: Admin Assistant

Reports To: Department Manager

Location: Remote

Employment Type: Volunteer (12 hours/week for 6 months)

About the Project – “Solta o Jogo”
Solta o Jogo is a vibrant cultural competition and festival celebrating Brazilian heritage through Capoeira, music, dance, acrobatics, and a Brazilian arts & crafts fair. Hosted at Kingston University Townhouse, the event invites the community to participate in free performances, workshops, and exhibitions promoting cross-cultural understanding.

As part of this initiative, we are seeking a dedicated Admin Assistant to support the day-to-day coordination and administrative operations behind this exciting and community-driven programme.

Position Overview:
The Admin Assistant will play a vital role in supporting communication, event coordination, documentation, and volunteer tracking. This position is perfect for someone looking to gain hands-on experience in nonprofit administration, event logistics, and team coordination. The role offers flexibility, skill development opportunities, and the chance to make a meaningful impact within the community.

Key Responsibilities:

Event Coordination Support

Schedule and manage logistics for project events, workshops, and community showcases.
Track bookings, rehearsals, and venue use to ensure a smooth timeline.
Support RSVP management and communication for performances and activities.

Data & Documentation Management

Maintain and organise project records such as attendance sheets, registration forms, and feedback.
Ensure digital files are properly stored and accessible for all team members.
Assist in compiling reports and summaries post-events.

Communication & Liaison

Serve as a contact point for public and internal queries related to the project.
Help coordinate communication between departments involved in the project (HR, Marketing, PR, Finance).
Communicate with facilitators, artists, and partners to confirm details and provide logistical support.

Resource & Inventory Support

Track inventory of promotional and event materials.
Assist in coordinating procurement and delivery of materials for activities and performances.

Volunteer Coordination

Monitor onboarding progress of volunteers engaged in Solta o Jogo.
Assist with preparing and maintaining volunteer schedules.
Provide administrative support during volunteer briefings and training.

General Administrative Duties

Take meeting minutes and circulate action items.
Help draft internal updates, task lists, and team reminders.
Provide general clerical support as needed.

Required Qualifications:

Education:
No specific degree required, but experience in administration, event coordination, or office support is desirable.

Skills & Attributes:

Excellent organisational and time-management skills.
Proficiency in Microsoft Office (especially Word and Excel).
Strong verbal and written communication skills.
Attention to detail and ability to multitask efficiently.
Friendly, professional, and proactive attitude.
Ability to work independently as well as collaboratively with remote teams.

Benefits:

Gain practical experience in nonprofit administration and cultural event coordination.
Work flexibly with a remote, supportive team.
Contribute to a vibrant, meaningful community project.
Receive mentoring and transferable skill development.
Local travel reimbursement for any in-person events or meetings (if applicable).

Equality Statement:

Quilombo UK is committed to fostering an inclusive and diverse environment. We promote equal opportunities in line with the Equality Act 2010. Discrimination of any kind will not be tolerated, and we welcome applications from individuals of all backgrounds.

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